HomeMy WebLinkAbout6.b. Accept Donation Shop with a Cop
EXECUTIVE SUMMARY
City Council Meeting: November 5, 2018
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.b.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt of the $2,000 dollar donation
from the American Legion and the expenditure of $2,000 for the “Shop with a Cop” event.
BACKGROUND
s
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with three local businesses to host a “Shop with a Cop”
event for local children in need around the holiday season. Specifically, the American Legion Post No. 65,
Cub Foods, and McDonald’s have consistently come forward to assist in their own unique way. Each year
the American Legion Post No. 65 donates money and assists with wrapping presents, Cub Foods hosts a
grocery-bagging fundraiser, and McDonald’s provides dinner for all the attendees on the night of the
event.
Over the last three years, approximately 60 families have been helped and this year another 20 will be
selected. The program takes referrals from local schools, churches, and other community organizations to
identify the children who are facing financial difficulties, family tragedies, and other situations where they
could use some support. The goal is to help the selected families celebrate during the holidays.
The Council is being asked to accept a donation from American Legion Post No. 65 in the amount of
$2,000 dollars. The donation was made to help selected families purchase gifts for themselves and their
family members.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 10/18/2018
Amount Received $ 2000.00
Purpose of Donation “Shop with a Cop” Community Program
Account Number for Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 2000.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Purchasing Target gift cards to be distributed to selected
families and officers as they shop for gifts.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 2000.00
Amend Expenditure Account 101-42110-01-208.02 $ 2000.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 2000.00
Credit 101-36230.00 $ 2000.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action on: