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HomeMy WebLinkAbout2.b. Public Works Quality Standards UpdateI:\City Clerk\Agenda Items\Approved Items\2.b. Public Works Quality Standards Update.docx EXECUTIVE SUMMARY City Council Work Session: November 5, 2018 AGENDA ITEM: Public Works Quality Standards Update AGENDA SECTION: Discussion PREPARED BY: Brian Erickson, PE, Director of Public Works / City Engineer Jim Koslowski, Public Works Supervisor Christine Watson, Public Works Coordinator AGENDA NO. 2.b. ATTACHMENTS: Public Works Quality Standards APPROVED BY: LJM RECOMMENDED ACTION: Provide feedback and guidance as needed ISSUE The Public Works Quality Standards, originally adopted by the City Council in October 2006, outlines the objectives and standards that have been established as a guide for the daily activities and responsibilities of the Department. This document is reviewed periodically and updated to accommodate the growth and changing needs of the organization and community. Because of the number of changes proposed in this update, staff is presenting an opportunity for the City Council to review the document and provide comments before approving it at a future Council Meeting. BACKGROUND This update of the Public Works Quality Standards includes the following notable changes: • All maps have been updated to include new streets, parks and city facilities that have been added since the previous update • New standards have been added for the maintenance of the disc golf course, shared community gardens, pocket parks, and all flowers and public gardens • Standards that are currently not being met due to staff or budgetary constraints have been adjusted or marked for deletion (shown in strike-thru format with yellow highlighting) • Sanitary mains will now be televised every three (3) years and cleaned as needed. This approach saved an estimated 650 hours of staff time and more than $4,000 in equipment costs in 2018 (versus automatically cleaning 1/3 of the lines every year). • Per MS4 Permit guidelines, catch basin sumps no longer need to be inspected if they have been verified as clean for each of the previous two years. This small change eliminated more than 500 inspections in 2018 (approximately 125 hours of staff time). 2 • Sanitary sewer main and storm sewer main will be televised 1-2 years prior to each street reconstruction project to identify areas of needed repair that can be addressed with the street project • In the Snowplowing Policy (Appendix C): o We have expanded the language regarding “bare pavement”, adding a provision that some neighborhood streets will not always be bare pavement depending on the conditions and resources available. This does not change the amount of passes a plow truck makes on a street, but rather reduces the amount of chemicals applied to some streets. o We now provide the option for property owners to repair their own mailbox (to city standards) and receive a reimbursement up to $120, which is the cost of materials for a standard mailbox o The language regarding sod repair due to plow damage has been simplified and clarified • In the Boulevard and Right-of-Way Maintenance Policy (Appendix D): o TABLE A is not needed and should be removed from the policy o FIGURE 1 has been updated to show the boulevards that will be mowed by the City. Shown in red are the boulevards that used to be mowed by the City but will now be mowed by either the County (Diamond Path, CSAH 42, Akron Ave) or the property owners. o FIGURE 2 is not needed and should be removed from the policy SUMMARY Staff is presenting this information at the work session to provide an opportunity for feedback and input from the Council. Staff will update the documents as directed and prepare a final draft for approval at a future Council Meeting. Public Works Quality Standards TABLE OF CONTENTS Overview and Mission Statement Page 1 Vehicles and Equipment Pages 2-3 Trails and Sidewalks Page 4 Paved Roads Page 5-6 Gravel Roads Page 7-8 FIGURE 1: Chloride Map Page 8 Street Sweeping Pages 9-10 FIGURE 2: Commercial Sweeping Areas Page 10 Rural Boulevards and Ditches Page 11 Signs and Traffic Markings Page 12 Water Supply and Distribution System Page 13 Sanitary Sewer Collection System Page 14 Storm Drainage System Page 15 Building Maintenance Pages 16-17 Winter Operations Page 18 Park Maintenance Pages 19-27 Appendix A – Public Works Idling Policy Appendix B – Equipment Evaluation Information Appendix C – Snowplowing Policy and Operating Procedures Appendix D – Right-of-Way and Boulevard Maintenance Policy Appendix E – Inspection Forms Adopted by Council: September 2006 Last updated: February 2015December 2018 Public Works Quality Standards 1 OVERVIEW The purpose of this manual is to clearly define the Objectives and Quality Standards for the various functions and activities of the Rosemount Public Works Department. These Objectives and Quality Standards are established as a framework to effectively carry out the mission of the Public Works Department, and will be reviewed annually. MISSION STATEMENT Our mission is to enhance the quality of life through responsive, efficient, and cost-effective delivery of services consistent with community values. With sound management, fiscal responsibility and professional care, the Department will preserve and protect the infrastructure resources of the City, creating a safe, clean and enjoyable environment for residents and businesses. Public Works Quality Standards 2 VEHICLES AND EQUIPMENT OBJECTIVES • To keep all city vehicles and equipment in excellent working condition in order to o maximize their salvage value o minimize repair/replacement costs o extend their useful life • To ensure all vehicles and equipment are maintained for safe operation. • To minimize downtime resulting from major repairs. • To eliminate unnecessary costs related to overextending the useful lifespan of our assets. QUALITY STANDARDS • Regular preventive maintenance shall be performed and recorded for all vehicles and equipment according to a schedule based on manufacturer’s recommendations. • Vehicles shall be operated according to the guidelines set forth in the PUBLIC WORKS IDLING POLICY, which is included in Appendix A. • Vehicles and equipment shall be cleaned as necessary. During the plowing season, vehicles and equipment shall be cleaned whenever an accumulation of dirt or salt is visible, in order to prevent corrosion. • Maintenance and repair priority shall be given according to the following: 1. Fire and Rescue vehicles 2. Police vehicles 3. Seasonal vehicles and equipment 4. Off-season vehicles and equipment • A Cartegraph database shall be maintained and updated to include the following information for each asset: 1. Asset description (make, model, year, VIN, etc.) 2. Purchase price 3. Purchase date 4. Maintenance history and costs 5. Fuel costs 6. Expected replacement date Vehicles and equipment shall be evaluated and rated annually using the Council-approved Equipment Evaluation Matrix (provided in Appendix B). Condition scores shall be documented updated annually by the lead mechanics using the Asset Evaluation Form and documented in Cartegraph. Public Works Quality Standards 3 ASSET EXPECTED LIFE (IN YEARS)* Aerator Attachments 15 Asphalt Mill 10 Automobile 12Leased (replaced every 5 years) Backhoe 20 Compressor 1020 Crane Truck 10 Easement Machine 1215 Grader 15 Jetter Truck 12 Loader 15 Mower (Groundsmaster) 9 Mower (6-foot trim) 10 Mower (21” push) 10 Overhead Shop Crane 15 Pickup Truck 12Leased (replaced every 5 years) Plow Truck w/attachments (single and tandem axle) 12 Portable Generator 20 6-foot Slit Seeder 15 Sidewalk TracklessPlow 15 Skid-Steer (bobcat) 10 Snow Blower (mounted)Attachment 20 Sprayer Attachment 15 Street Sweeper 10 Striper (ball fields) 12 Tractor 15 Trailers 20 Trash Pump 6” 15 Tree Spade 1520 Turf Vacuum 10 Vibratory Roller 10 Vactor Truck 15 Vehicle Hoist 15 * This list is for long-range planning purposes and indicates the average life expectancy for the asset. Public Works Quality Standards 4 TRAILS AND SIDEWALKS (43 miles of paved trail, 54 miles of sidewalk) OBJECTIVES • To provide a safe, smooth pedestrian surface with minimal defects. • To protect the investment of the sidewalks and trails, and extend their useful life. • To eliminate hazards to pedestrians and bicycle riders. • To provide appropriate access under the Americans with Disabilities Act (ADA) QUALITY STANDARDS • Sidewalk and trail inspections shall occur annually in the spring using a GPS unit to document location, condition, and quantities of sections needing repair. • Bituminous trails shall be scheduled for fog seal within three (3) years of new construction. • Concrete sidewalks shall be scheduled documented for future repair when: o pitting exceeds ¼ inch in depth and 4 inches in diameter. o joints or cracks protrude more than ½ inch. o there is severe diagonal cracking. • Bituminous trails shall be scheduled documented for future repair when: o there are severe signs of weather damage, polishing or bleeding surfaces. o bumps or depressions exceed 1 inch and cover up to 10 feet of surface area. o bumps or depressions at pedestrian ramps exceed ½ inch. Refer to the SNOWPLOWING POLICY AND OPERATING PROCEDURES in Appendix C for a summary of the snow and ice removal standards for trails and sidewalks. Sidewalk crack greater than ½ inch Deteriorating trail section Public Works Quality Standards 5 PAVED ROAD S (91 total miles, 234 lane-miles) OBJECTIVES • To provide a smooth, safe riding surface with minimal defects. • To eliminate hazards to vehicular and pedestrian traffic. • To protect the investment of the road surface and subgrade. QUALITY STANDARDS • As part of the City’s Pavement Management Program (PMP), one-third (1/3) of the City’s streets shall be inspected annually. Observations shall be entered into Cartegraph in order to maintain a 5-year Capital Improvement Plan (CIP). In 2009, as part of the annual PMP update, a standard was reviewed and established to maintain an Overall Condition Index (OCI) of 60 for local streets and 75 for collector streets. • Cracks shall be sealed when the width exceeds ½ inch. • Repairs and/or crack filling shall be completed prior to sealcoating on all streets scheduled for sealcoating within the next year. • The cause for water ponding exceeding one (1) inch shall be repaired and eliminated. • Cross slope of pavement from the center line to the edge of the pavement shall be uniform over the section of the road. • Concrete curb and gutter settlements exceeding two (2) inches shall be documented for repaired. • Bituminous surfaces shall be scheduled documented for repair if time, money and equipment is available, whenever: o depressions or bumps exceed two (2) inches and cover up to ten (10)100 square feet of surface area. o depressions or bumps exceed ½ inch at railroad track crossings, catch basins, manholes, valve boxes, or other similar structure. o ruts, corrugations or pushing exceed one (1) inch, or are located in the wheel path. o there is surface alligatoring or checking. o broken pavement edges, potholes, breaks or raveled areas exceed three (3) inches in length or diameter. o severe surface polishing causes excessively slippery conditions when wet. o bleeding surfaces constitute a hazard to the road user. Refer to the SNOWPLOWING POLICY AND OPERATING PROCEDURES in Appendix C for a summary of the snow and ice removal standards for paved roads. Public Works Quality Standards 6 OCI Range 91 - 100 OCI Range 61 - 90 OCI Range 36 - 60 OCI Range 0 - 35 Public Works Quality Standards 7 GRAVEL ROADS (14 total miles) OBJECTIVES • To provide a smooth, safe riding surface with minimal defects. • To eliminate hazards to vehicular and pedestrian traffic. • To protect the investment of the road surface and subgrade. • To maximize visibility by preventing excessive dust formation. QUALITY STANDARDS • Cross slope shall be adequate to carry water off the surface into the ditches. • Calcium chloride shall be applied annually to gravel roads west of Akron Avenue as illustrated in FIGURE 1. • Grading shall occur annually, and whenever necessary throughout the season. • Gravel surfaces shall be graded or repaired when: o corrugations (washboarding) exceed one (1) inch. o loose aggregate berms exceed two (2) inches along the shoulder or centerline. o potholes exceed two (2) inches in depth and two (2) feet in diameter. o ruts exceed two (2) inches in depth. Refer to the SNOWPLOWING POLICY AND OPERATING PROCEDURES in Appendix C for a summary of the snow and ice removal standards for gravel roads. Public Works Quality Standards 8 FIGURE 1 – Chloride Application Areas Public Works Quality Standards 9 STREET SWEEPING OBJECTIVES • To comply with NPDES Phase II permit requirements by preventing reducing the potential for clogging ofclogged storm sewers, catch basin grates and inlets, and silting of storm water ponds. • To enhance the appearance of the community. • To prevent injuries and annoyances arising from street debris. • To prevent damage to pedestrians, property and vehicles caused by loose objects being displaced by traffic. • To promote safety by removing debris that could create a fire hazard or cause skidding conditions. QUALITY STANDARDS • Street sweeping shall occur as needed, generally between April 1 and November 30, based on the traffic and pedestrian volume, and on the amount of debris which is observed on the roads. • Spring city-wide sweeping shall be completed by April 30 each year, weather permitting. • All urban streets shall be swept twice annually in the spring and fall., weather permitting. • Streets that were seal coated within the previous two years shall be monitored for loose gravel and swept as needed. • Commercial areas illustrated in FIGURE 2 shall be swept prior to Memorial Day, Independence Day, Leprechaun Days, and Labor Day. They shall also be swept immediately after Leprechaun Days. Public Works Quality Standards 10 FIGURE 2 - Commercial Sweeping Areas Public Works Quality Standards 11 RURAL BOULEVARDS AND DITCHES OBJECTIVES • To prevent roadside vegetation from becoming a traffic hazard and/or acting as a snow fence. • To maintain proper drainage. • To minimize erosion onto street surfaces. • To minimize the growth of noxious weeds. • To enhance the appearance of our community. QUALITY STANDARDS • City-maintainedUrban/residential boulevards and rights-of-way area shall be maintained in accordance with the RIGHT-OF-WAY AND BOULEVARD MAINTENANCE POLICY, which is included in Appendix D.  Boulevards and rights-of-way area shall be mowed when grass/vegetation exceeds four (4) inches.  Boulevards and rights-of-way area shall remain cleared of debris and weeds.  Boulevard and right-of-way trees shall remain pruned so that no part is within ten (10) feet of the ground, and so that no part is restricting the view or safe passage of any pedestrian or vehicle traffic. • All ditches and other rights-of-way shall be mowed at least once by June 15 each yearspring, and as needed thereafter. • Debris shall be removed from ditches whenever necessary throughout the season.upon notice or request. • Overgrowth shall be removed from ditches as needed. • The cause for standing water observed in ditches shall be eliminated upon request, as resources allow. • Erosion shall be minimized along ditch bottoms and adjacent to the roadbeds. • Noxious weeds along roadside ditches shall be cut before going to seed. • Tree trimming in rural right-of-way shall occur between November 1 and March 31 each yearupon request, as resources allow. Public Works Quality Standards 12 SIGNS AND TRAFFIC MARKINGS OBJECTIVES • To provide clean and legible traffic signs that are visible in both day and night conditions. • To comply with all MUTCD standards for retroreflectivity. • To know the condition and location of all signs. • To provide clearly-defined pedestrian markings on pavement. QUALITY STANDARDS • One-third (1/3)Twenty percent (20%) of the City’s traffic and street signs shall be inspected annually for clarity and reflectivity in accordance with the Manual on Uniform Traffic Control Devices. Deficient signs and/or posts shall be repaired or replaced accordinglydocumented for maintenance or repair. • A Cartegraph database shall be maintained to include location, condition, facing direction, type of post, installation date, and maintenance history. expected replacement date (in general, a street sign is expected to last ten (10) years). All signs shall be evaluated six (6) months prior to the anticipated replacement date. • Repair or replace broken sign posts within 48 hours of notice. • Crosswalk markings, pavement symbols, and all lane striping shall be painted annually with high-quality latex paint. • Streets shall be scheduled for striping based on observations made during annual road surface inspections. • High-quality latex paint shall be used for all striping. • Sign or signal obstructions such as weeds, trees, shrubs and/or construction materials shall be removed within seven (7)five (5) business days of notice. Public Works Quality Standards 13 WATER SUPPLY AND DISTRIBUTION SYSTEM OBJECTIVES • To efficiently provide a safe, uninterrupted supply of drinking water. • To ensure the system will be able to perform tofunction and meet the demands for daily use and fire protection. • To keep unaccounted-for loss of water to less than 107%. • To extend the life of all components as long as possible. QUALITY STANDARDS • All hydrants and valves shall be accessible and easily operable at any given time. • Hydrants shall be raised to maintain break-off flange at two (2) inches above grade. • Hydrant flushing shall be completed in the spring after the first city-wide sweeping. Advance notice shall be published in the newspaper and on the City’s website, and each action and/or repair shall be documented in Cartegraph. • Hydrants shall be painted every 8 to 10 years, or as needed based on inspection results. • All valves shall have GPS coordinates or at least two (2) recorded ties to them for locationslocating purposes. • Water towers shall be inspected every seven (7) years. • Check and record wellWell pumps and motors shall be inspected and maintained in accordance with the manufacturer’s instructions. • Well pumps shall be reconditioned every seven (7) years. • Gate valves shall be inspected and operated every five (5) years. • Water meters for City buildings and irrigation shall be read and recorded quarterly. • Water pumpage readings from each well shall be recorded daily (done through SCADA). • Manual water Water level measurements for all wells shall be recorded monthlydaily in the SCADA system. • Water levels in Rosemount’s observation wells will be recorded hourly by hardware loggers installed in these wells, as well as monthly by manual readings. This data will be collected as part of the City’s wellhead protection program and sent to the regulatory agencies as required by permit. • Check and record chemical feeds and pumps weekly each working day to ensure chemicals stay within the following ranges:  Fluoride – 0.9 to 1.50.5 to 0.9 ppm  Chlorine – 0.2 to 0.5 ppm  Polyphosphates as needed to keep mains clean (not regulated by the State) • Samples shall be taken annually to test for substances on the EPA pollutant list. • Satisfy the Minnesota Department of Health requirements by: o taking monthly bacteriological samples. Public Works Quality Standards 14 o recording flows and fluoride usage. o publishing the annual Drinking Water Report and notifying residents and businesses of its availability on the City website. SANITARY SEWER COLLECTION SYSTEM OBJECTIVES • To minimize chances of property damage resulting from main line backups. • To safely and efficiently collect and transport sewage to MWCC collector mains. • To minimize surface water inflow and infiltration. QUALITY STANDARDS • One-third (1/3) of all sanitary sewer lines measuring 12-inches or less* shall be jetted televised annually on a rotating schedule and cleaned as needed. Known problem areas shall be jetted more frequently as needed. Each action/repair shall be documented in Cartegraph. • Deficient manholes or needed repairs shall be documented in Cartegraph during routine jetting televising operations. A summary report shall be created after jetting is completed, and repairs Repairs shall be scheduled and performed accordingly. • Sanitary sewers shall be televised prior to street reconstruction projects to identify areas of needed repair. • Lift station wet wells shall be cleaned twice annually in the spring and fall. • Lift station operation shall be reviewed 2-3 times per week. • Dry well pumps, motors and packing shall be serviced according to the manufacturer’s instructions. • Non-functioning pumps or motors shall be repaired or replaced within 48 hours, whenever possible. • Broken forecemainsforce mains and sanitary sewer lines shall be repaired within 48 hours. * City equipment is not able to clean lines that are larger than 12-inches. Public Works Quality Standards 15 STORM DRAINAGE SYSTEM OBJECTIVES • To maintain the proper operation of the storm drainage system in order to minimize the chance of property damage resulting from plugged outlets or inlets. • To comply with the requirements of the NPDES permit. QUALITY STANDARDS • All of the City’s catch basins Catch basin sumps shall be inspected annually. Sumps that have been verified as clean for each of the previous two years shall be exempt from this inspection, per MS4 Permit guidelines. All catch basinssumps found to be more than 50% full shall also be cleaned that year. Records shall be kept in Cartegraph for each inspection, cleaning, and/or repair. • One-third (1/3)Twenty percent (20%) of all storm ponds shall be inspected annually in the spring on a rotating basis. The following items shall be identified and documented: o Illicit discharge o Structure and/or stabilization maintenance needs o Flow enhancement needs o Sediment build-up • Catch basin grates shall be cleaned when more than 25% of the grate is obstructed. • Curb box inlets shall be cleaned when any obstruction is blocking the inlet opening. • Grates on flared-end sections or drop inlets shall be cleaned when more than 25% of the opening is obstructed. • Sand deltas from flared-end section outlets shall be cleaned when they reach a depth of 1/3 of the opening height, but in no case shall the depth exceed eight (8) inches. • Storm sewers shall be televised prior to street reconstruction projects to identify areas of needed repair. • Missing grates or castings shall be replaced or secured as soon as possible upon notice. reporting. • Broken grates or castings shall be replaced within one (1) week, unless they pose a hazard to bicycles or pedestrians, in which case they shall be replaced or secured as soon as possible. Public Works Quality Standards 16 BUILDING MAINTENANCE OBJECTIVES • To protect our investment • To provide a safe, clean, professional environment for City employees, elected officials, and citizens. QUALITY STANDARDS FOR EXTERIOR ENVIRONMENTS: • Building exteriors shall be inspected annually for major disrepair, with observations recorded on the Annual Building Inspection Form accessed via iPad (sample form provided in Appendix E). • Chipped, peeling, cracked or dull painted surfaces shall be repaired. • Cracked or broken windows shall be replaced immediately upon notice. • Cracks exceeding 1/8 inch shall be repaired. • Garage doors and pedestrian doors that do not open and close freely shall be repaired immediately upon notice.as soon as possible, when resources allow. • Flat, asphalt-surface roofs shall be inspected every 3-4 years for leaks or other damage (contracted work). • Building exteriors shall be painted every 6-8 years. QUALITY STANDARDS FOR INTERIOR ENVIRONMENTS: • Building interiors shall be inspected annually for major disrepair, with observations recorded on the Annual Building Inspection Form accessed via iPad (sample form provided in Appendix E). • Building safety inspections shall be completed monthly to ensure proper functioning of exit ways, fire suppression, fire alarms, emergency lighting, first aid supplies, ventilation, etc. Observations shall be recorded on the Monthly Building Safety Inspection Form (sample form provided in Appendix E). • Contracted janitorial services shall include the following: •o Tile floors and all carpeted areas shall be cleaned and/or vacuumed weeklydaily. •o Restrooms and locker rooms shall be cleaned daily. •o Fingerprints and other marks shall be removed daily from all windows and glass surfaces in public areas. daily. •o All trash and recyclables shall be picked up and deposited into appropriate pickup containers daily. •o Council chambers, conference rooms and lobby areas shall be dusted weekly. Council chambers shall be vacuumed bi-weekly or as needed. • Marks on walls shall be painted as needed. Public Works Quality Standards 17 • Cracks or other structural damage to walls shall be repaired when reported.assessed and scheduled for repair as needed. • All carpet receiving heavy traffic – such as hallways, council chambers, Police Department, etc. – shall be cleaned every six (6) months, or more often as needed. All other carpet shall be cleaned annually. • Non-working lights shall be replaced or ordered within one (1)five (5) working days of notice or request. • Flooring (laminate, tile, wood, etc.) shall be evaluated annually and budgeted for replacement at least 2 years in advance. • Tile floors and grout shall be deep cleaned every 4 two (2) years. • Building interiors shall be painted based on the following schedule:  24-hour office areas painted every 3-4 years  Normal office areas painted every 5-7 years • Carpet shall be replaced based on the following schedule:  24-hour office areas – replace carpet every 3-42-3 years  Normal office areas – replace carpet every 8-10 years  Park shelters – replace every 3-4 years Public Works Quality Standards 18 WINTER OPERATIONS Plowing, Ice Control, Downtown Snow Removal OBJECTIVES • To reduce the hazards of icy conditions for motorists and pedestrians. • To facilitate the handling of emergencies by fire and police officials. • To maintain bare pavement conditions on all public streets. • To reduce economic losses to the community and local industry caused by workers and customers unable to get to their intended locations. • To maintain safe, passable school bus and winter recreation routes. • To minimize the amount of damage to streets and property caused by City equipment. QUALITY STANDARDS: City-maintained streets, sidewalks, trails, rinks and parking lots shall be maintained in accordance with the CITY SNOWPLOWING POLICY AND OPERATING PROCEDURES, which is included in Appendix C. Public Works Quality Standards 19 PARK S and GROUNDS MAINTENANCE OBJECTIVES • To protect and enhance the City’s recreational areas, open spaces, trees, prairies, wetlands, and other natural resources. • To provide a safe, clean and attractive environment for residents to enjoy. • To remain environmentally conscious in the selection and application of fertilizers, pesticides and other chemicals used in the parks. [WC1] • To protect our investment and increase the lifespan of our public parks and recreation assets. QUALITY STANDARDS Park maintenance includes full management of the following components: • Baseball/Softball Fields • Soccer Fields • Football Fields • Lacrosse Fields • Playground Structures • Tennis Courts • Basketball Courts • Volleyball Courts • Disc Golf Course • Ice Rinks • Furnishings • Shelters/Pavilions • Lighting Systems • Parking Areas • Trees/Landscaping • Turf Management • Nature Trails • Greenways • Shared Community Gardens • Pocket Parks • Flowers (downtown, parks, welcome signs, public gardens, etc.) • Waste/Debris Management * * Refuse pickup and removal in all City parks and public areas is managed by an outside contractor. It is the responsibility of the Parks and Recreation Department to oversee and evaluate the performance of the contractor to ensure compliance with City standards. Public Works Quality Standards 20 Quality Standards for all Parks and Public Areas Quality Standards have been established through careful consideration of several factors, including public visibility, safety, overall functionality, and frequency and type of use. TABLE 1 indicates the amenities that are available at each location, along with a number indicating the assigned maintenance level. Maintenance levels are defined on pages 21-25. Each park and public area will undergo an annual, pre-season general inspection in March. The purpose of the inspection is to identify any major areas of disrepair to fencing, benches, parking lots, playing fields, irrigation systems, sidewalks/trails, turf, shelters, play equipment, or any other amenity located within each area. Those repairs deemed necessary and immediate by the Public Works Supervisor shall be assigned a priority above that of regularly scheduled maintenance. Inspection observations shall be recorded using the Pre-Season Park Inspection form provided in Appendix E. All actions and repairs shall be documented in Cartegraph. Public Works Quality Standards 21 TABLE 1 - Maintenance Level Assignments Irrigation System Baseball Fields Community Garden Football Fields Soccer Fields Lacrosse Fields Volleyball Court Horseshoe Pit Disc Golf Course Playground Tennis Court Basketball Court Ice Rink Tables, Benches, Grills, Etc. Shelters/Pavilions Lighting System Parking Area Turf Management Irrigated Parks Bloomfield Park 1 1 1 1 1 1 1 1 1 1 1 1 Central Park 1 1 1 1 1,2 1 1 2 Connemara Park 1 1 1 1 1 1 2 1 1 DCTC Soccer 1 1 1 1 Erickson Park 1 1 1 1 1 1 1 2 1 Flint Hills Soccer 1 1 1 1 1 1 1 1 1 Innisfree Park 1 1 1 2 1 2 Jaycee Park 1 1 1 1 1 1 1 1 1 1 1 Meadows Park 1 1 1 1 1 1 2 1 1 Shannon Park 1 1 1 1 1 1 UMore Ballfields 1 1 1 1 1 Winds Park 1 1 1 1 1 1 1 2 1 1 Non-Irrigated Parks and Other Areas Ailesbury Park 2 1 1 1 2 1 3 Birch Park 1 1 1 2 3 Biscayne Park 1 1 1 3 Brockway Park 2 1 1 1 1 1 2 1 3 Business Park 3 Camfield Park 2 2 1 1 1 2 3 Carrolls Woods 3 Charlie’s Park 1 1 3 Chippendale Park 2 2 1 2 1 3 Claret Park 1 1 1 3 Dallara Park 1 1 1 3 Dunmore Park 1 3 Greystone Park 1 1 1 1 2 3 Horseshoe Lake 1 1 1 3 Kidder Park 2 2 1 1 3 Lions Park 1 1 1 3 Schwarz Park 1 1 2 1 3 Twin Puddles Park 2 2 1 2 3 City Hall/Public 1 1 1 2 Community Center 1 1 1 2 Family Resource 1 2 1 3 Fire Station 1 1 1 2 Fire Station 2 1 1 2 Koch Trail 1 3 Middle School 2 Steeple Center 1 3 Wells, Towers, LS, 3 Public Works Quality Standards 22 Quality Standards for Playground Structures LEVEL 1 • Inspected every eight (8) weeks from March through November. Inspection observations and any resulting maintenance needs shall be documented in Cartegraph. • Repairs to deficient/damaged equipment shall be made as soon as time and resources allow. Safety hazards shall be addressed immediately upon notice. • Play surfaces (mulch, sand, pea gravel) shall be maintained as needed from April through October, with appropriate surface material added as needed. Quality Standards for Lighting Systems LEVEL 1 • Inspected annually for operation and aiming o ball field lighting inspected in early spring o ice rink lighting inspected in late fall • Bulbs will be replaced by a contractor within two (2) weeks of notice or requestwhen it is economical and efficient to do so, generally when there are several bulbs to replace at once • Bulb replacement, aiming and lens cleaning shall by performed by an outsidea contractor, when needed Quality Standards for Trees and Landscaping All public area trees and landscaping will be maintained at the same level according to the following guidelines: • Trees and shrubs shall be pruned upon request, or as needed when resources allowand inspected as necessary. • Trees and shrubs shall be fertilized when necessary during the first few years of year after planting. • Additional mulch shall be added around trees and shrubs every three (3) years on a rotating schedule, or sooner if neededas needed, when resources allow • Downtown planters shall be inspected annually and repaired if necessary before April 30 • Downtown benches shall be removed by November 30 and repaired/refinished during the winter if necessary • Retaining walls shall be inspected annually and repaired if necessary repaired as soon as possible if a safety issue exists, or when resources allow if no safety issue exists Public Works Quality Standards 23 Quality Standards for Maintenance of Natural Spaces LEVEL 1 (Restoration Areas) The following maintenance of restoration areas shall be performed by an outside contractor: • Native prairie grasses and/or wildflower seeds will be planted as needed to achieve and maintain sufficient growth • Controlled burns or other removal methods will be scheduled as necessary to reduce the impact of undesirable woody growth • Inspections shall occur annually as resources allow to identify, treat and reduce the presence of noxious weeds and undesirable woody material • Other maintenance as recommended by the contractor and approved by City staff LEVEL 2 (Natural Prairie Areas) The following maintenance of natural prairie areas shall be performed by an outside contractor: • Inspections shall occur annually upon request, as resources allow to identify, treat and reduce the presence of noxious weeds and undesirable woody material • Other maintenance as recommended by the contractor and approved by City staff LEVEL 3 (Natural Wooded Areas) • Sites shall be inspected annually upon request, as resources allow by City staff to reduce the presence of thistle and hazardous woody material (i.e. diseased or fallen trees) Quality Standards for Shared Community Gardens • Set out water tanks in spring • Fill water tanks weekly, or as needed • Empty waste containers upon request, as needed • Haul compost to each site upon request, as needed • Collect water tanks in the fall, clean and put in storage • Haul away plant debris in fall • General miscellaneous maintenance on unused sites, as needed Quality Standards for Pocket Parks • Weed whip and spray for weeds monthly • Remove vegetation debris monthly • Put out trash receptacles in spring, remove in fall Quality Standards for Flowers and Public Gardens • Plan, design and purchase materials in the spring • Prepare all beds and plant annuals in the spring • Water all flowers daily or as needed, depending on location and conditions • Weed maintenance as time permits • Remove annuals and other plant debris in fall • Cut back all perennials in the fall and prep all beds for winter Public Works Quality Standards 24 Quality Standards for Baseball/Softball Fields LEVEL 1 • Aglime enrichment annually, and as needed throughout the season • Graded as needed • Foul lines mowed twicepainted weekly • Infield irrigated weekly (or more when conditions are excessively dry) • Dragged daily during athletic season (once weekly during off-season) • Outfield Turf Management according to Level 1 requirements (page 25) LEVEL 2 • Aglime enrichment as neededas resources allow • Graded as needed • Dragged daily during athletic season (weekly during off-season) • Outfield Turf Management according to Level 2 requirements (page 25) Quality Standards for Soccer Fields LEVEL 1 • Striping completed 1-2 times weekly (full lines and circles) • Overseeding as needed as resources allow • Turf Management according to LEVEL 1 requirements (page 25) LEVEL 2 • Striping/mowing done weekly • Overseeding goal areas if/when necessary • Turf Management according to LEVEL 2 requirements (page 25) Quality Standards for Football/LaCrosse Fields LEVEL 1 • Line striping done weekly • Overseeding as neededas resources allow • Turf Management according to LEVEL 1 requirements (page 25) Quality Standards for Tennis Courts and Basketball Courts LEVEL 1 • Set up nets and wind screens in spring, remove in fall • Net adjustments, wind screen adjustments, hardware adjustments, gate maintenance, and debris removal performed twice annuallyupon request, when time permits • Crack inspectionSurfaces inspected for cracks annually in the spring, and sealed as necessary • Color coat and repaint lines every 6-8 years • Surface overlay every 12-15 years • Repaint backboards every four (4) years Public Works Quality Standards 25 LEVEL 2 • Same as LEVEL 1 with no color coating or line striping. Quality Standards for Volleyball Courts LEVEL 1 • Set up net in spring, remove in fall • Surface Play areas shall be inspected annually, with additional material added as needed • Poles shall be painted if/when necessary[WC2] Quality Standards for Disc Golf Course • Turf Management according to LEVEL 3 requirements (pages 24-25) • Assist with course maintenance upon request, as resources allow • Tree maintenance upon request, as resources allow Quality Standards for Furnishings LEVEL 1 • Picnic tables, park benches, grills, and park signs inspected annually in early spring and repaired/replaced as necessaryupon request, as resources allow • Picnic tables, and park benches, and park signs sanded/painted/stained maintained as neededupon request, as resources allow Quality Standards for Shelters/Pavilions LEVEL 1 (enclosed buildings) • General operational inspection shall be performed monthly (this includes fire extinguishers, light bulbs, HVAC, etc.) • Furnace filters shall be replaced as needed • Exterior shall be painted/stained every 6-8 years • Roof shall be inspected every 4-6 years LEVEL 2 (open buildings with roof only) • Swept as needed, or when requested for an event • General operational inspection shall be performed twice annually (spring, fall) • Exterior shall be painted/stained every 6-8 years • Roof shall be inspected every 4-6 years Quality Standards for Ice Rinks LEVEL 1 (Bloomfield, Central, Jaycee) • Transport portable hockey rink to Jaycee in fall, back to storage in spring Public Works Quality Standards 26 • Snow removal – first priority (after streets) are cleared • Flooding 6 days/week • Edging and shaving as needed to maintain a smooth, uniform, high quality surface • Board and hockey goal maintenance when time permits • Closing date conditional upon weather (usually the second week of February) • Buildings cleaned daily by attendants • Building inspected weekly by park staff for cleanliness and general operation Quality Standards for Parking Areas LEVEL 1 (asphalt lots) • Lots shall be swept annually in the spring • Crack-sealed and seal coatedfog sealed every 5-7 years • Mill/overlay every 17-22 yearsshall be scheduled based on engineer’s inspection and recommendation (generally every 20-25 years) • Snow removal – first priority (after streets) LEVEL 2 (gravel lots) • Gravel topdressing applied and graded as needed • No snow removal on gravel parking lots Quality Standards for Turf Management LEVEL 1 (Irrigated athletic areas) • Irrigated every 2-3 days • Mowed 2-3 times per week • Weed whipping shall occur every two (2) weeksas resources allow • Fertilized three (3) timestwice annually between April 1 and October 31 •o Sand-based fields fertilized 4-5 times annually • Herbicide application twice annually • Debris removed with each mowing • Aerated twice annually (spring and fall)as resources allow • De-thatched annually in the fallin spring, as resources allow • Overseeded as needed, when resources allow LEVEL 2 (Irrigated non-athletic areas) • Irrigated every 3-4 daysas needed • Mowed 1-2 times per week •o Contracted areas mowed weekly • Weed whipping shall occur every two (2) weeksas resources allow • Fertilized twice annually • Herbicide application annually • Debris removed with each mowing • Aerated annually • De-thatched annually in the fall Public Works Quality Standards 27 • Overseeded as needed, when resources allow LEVEL 3 (Non-irrigated areas) • Mowed when necessary • Weed whipping shall occur every two (2) weeks • Debris removed with each mowing • Fertilizer and Herbicide applied annually • Aerated annually • De-thatched annually in the fall Quality Standards for all Irrigation Systems • Spring start-up maintenance shall include hooking up meters, shutting valves, turning on water, inspecting all lines for leaks, checking heads for proper positioning, checking rain sensors, and setting timers for odd/even wateringprogramming the software to maximize watering efficiency and effectiveness • Summer maintenance shall include periodic inspections for leaks, checking heads for proper positioning, checking timers for odd/even watering, reviewing watering schedules, and checking rain sensors, and making repairs as needed • Repair sprinkler heads and water lines damaged by City contractors • Fall shut-down maintenance shall include shutting off the water, blowing out the lines, removing meters, and opening valves Public Works Quality Standards 28 APPENDIX A Public Works Idling Policy Public Works Quality Standards 29 APPENDIX B Equipment Evaluation InformationMatrix Public Works Quality Standards 30 APPENDIX C Snowplowing Policy and Operating Procedures Public Works Quality Standards 31 APPENDIX D Right-of-Way and Boulevard Maintenance Policy Public Works Quality Standards 32 APPENDIX E Inspection Forms