HomeMy WebLinkAbout6.m. Special Appropriation Grant Application - Expansion of the Family Resource Center
EXECUTIVE SUMMARY
City Council Regular Meeting: December 18, 2018
AGENDA ITEM: Special Appropriation Grant Application -
Expansion of the Family Resource
Center
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director
AGENDA NO. 6.m.
ATTACHMENTS: Resolution and Grant Application APPROVED BY: LJM
RECOMMENDED ACTION: Motion to adopt a resolution that approves staff to submit the
Special Appropriation Grant application to the State of Minnesota for funding to assist with
the expansion of the Rosemount Family Resource Center.
BACKGROUND
City staff worked with Senator Greg Clausen and Representative Anna Wills to get funding for the
expansion of the Rosemount Family Resource Center in the state bonding bill. The City and the legislators
were successful in getting $450,000 appropriated in the 2018 state bonding bill.
The facility is currently about 1,500 square feet and is being used at its full capacity. The proposed
concept plan shows a total of 4,680 square feet, which will allow the building to better serve the needs of
360 Communities. A copy of the proposed expansion is included with the executive summary. The
expected cost of the expansion is approximately $900,000. The remaining $450,000 for the project is
identified in the City’s Capital Improvements Program (CIP) budget for 2019.
In the summer of 1997, the City of Rosemount received a Youth Initiative Grant from the Minnesota
Department of Children, Families and Learning in the amount of $214,900. This grant, along with other
smaller grants and donations, allowed the construction of the Family Resource Center.
In December of 1998, 360 Communities and the City of Rosemount agreed to have 360 Communities
lease the facility. 360 Communities would then provide their services and also share space and encourage
other service providers to use the facility. The lease states that the facility will be used for serving children
and families in the community through services such as crisis intervention, providing food, clothing,
housing assistance, parenting support, academic support through mentorship, child care assistance,
violence prevention outreach and recreation. The Center officially opened in February of 1999.
RECOMMENDATION
Staff recommends the City Council approve a resolution authorizing staff to submit the Special
Appropriation Grant Application to receive $450,000 in funding from the State of Minnesota to assist in
the expansion of the Rosemount Family Resource Center.
2
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018 -
A RESOLUTION AUTHORIZING 2018 STATE FISCAL YEAR SPECAIL APPROPRIATION
GRANT APPLICATION TO STATE OF MINNESOTA – DEPARTMENT OF EMPLOYMENT
AND ECONOMIC DEVELOPMNT FOR
FUNDING OF THE EXPANSION OF THE CITY OF ROSEMOUNT’S FAMILIY RESOURCE
CENTER
BE IT RESOLVED that City of Rosemount (Applicant) act as the legal sponsor for project(s) contained
in this Application to be submitted on December 5, 2018 and that Logan Martin, City Administrator and
Dan Schultz, Parks and Recreation Director are hereby authorized to apply to the Department of
Employment and Economic Development for funding of this project on behalf of City of Rosemount
(Applicant).
BE IT FURTHER RESOLVED that City of Rosemount (Applicant) has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure accomplishment of
the program goals, provide proposed deliverables and successfully manage all aspects of this grant,
including timely reporting.
BE IT FURTHER RESOLVED that City of Rosemount (Applicant) has not violated any Federal,
State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful
or corrupt practice, and that the Applicant is currently in good standing with the principles of the grant
management as established by the Office of Grant Management, Minnesota Management and Budget.
BE IT FURTHER RESOLVED that upon approval of its application by the state, City of Rosemount,
(Applicant) may enter into an agreement with the State of Minnesota for the above referenced project(s),
and that it will comply with all applicable laws and regulations as stated in all contract agreements.
NOW, THEREFORE BE IT RESOLVED that Senator Greg Clausen (Title of First Authorized
Official) and Senator Jim Carlson (Second Authorized Official), or their successors in office, are hereby
authorized to execute such agreements, and amendments thereto, as are necessary to implement the
project(s) on behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council (Board) of City of Rosemount
(Applicant) on December 18, 2018 (Date).
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk
3
CERTIFICATIONS
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City
Council of Rosemount at a duly authorized meeting thereof, held on the 7th day of November, 2017, as disclosed by
the records of said City in my possession.
(SEAL)
______________________________________
Erin Fasbender, City Clerk
Motion by: ___________________________ Second by:______________________________________
Voted in favor: ________________________________________________________________________
Voted against: ________________________________________________________________________
SFY 2018 GO Special Appropriation Grant Application
Project Name:
Grantee: City of Rosemount
Project Contact Person: Dan Schultz Email address: dan.schultz@ci.rosemount.mn.us
Title: Parks and Recreation Director
Address: 13885 South Robert Trail
City: Rosemount MN, Zip Code: 55068
Phone: 651-322-6012
Minnesota SWIFT Vendor Number*: 0000198697
Organization/Agency CEO: Logan Martin – City Administrator
Phone: 651-322-2006 Email address: logan.martin@ci.rosemount.mn.us
*If your organization has not previously registered you may need to register as a vendor by going
to: https://mn.gov/mmb/accounting/swift/vendor-resources/ For new vendors, please note that
approval of your registration may take 3 – 4 business days. If you need assistance obtaining a vendor
ID or completing the registration process, please call 651-201-8100, Option 1
Payment Request Contact: Name of responsible entity who is responsible for submission of payment
request forms to DEED (Complete only if different from above)
Contact Person: Email address:
Title:
Mailing Address:
City: MN, Zip Code:
Phone:
This funding is made available through 2018 Minnesota Session Laws Chapter 214 Article 1 Sec. 21.
Subd. 22. Grant funds are to be used by the city of Rosemount for to design, construct, furnish, and
equip an addition to the Family Resource Center in the city of Rosemount, to provide after-school
tutoring, a food shelf, and other programs, subject to Minnesota Statutes, section 16A.695. The Grantee
certifies that the grant and match funds will be used solely for eligible expenses defined below and
in Minnesota Management and Budget Statewide Operating Policy 0302-01 and all relevant state
statutes.
City of Rosemount Family Resource Center
2
The following describes the grant information and allowable expenditures.
Eligible Expenses: (1) Capital expenses that include land acquisition, predesign, design, construction,
major remodeling, and other improvements or acquisitions of tangible fixed assets of a capital nature;
(2) Major remodeling if it adds to the value or life of a building and is not of a recurring nature; (3)
Equipment only if purchased and installed upon initial acquisition and construction of a building,
expansion or major remodeling and needed for the governmental program to operate in the project.
Key items are defined as follows:
Construction or major remodeling: means construction of a new building, a substantial addition to
an existing building, or a substantial change to the interior configuration of an existing building.
Predesign: the stage in the development of a project during which the purpose, scope, cost, and
schedule of the complete project are defined and instructions to design professionals are
produced.
Design: the stage in the development of a project during which schematic, design development,
and contract documents are produced.
Tangible Fixed Assets: Fixed assets must be long-lived defined as having a useful life of 10 years or
more. Stand-alone equipment is not defined as a fixed asset unless it is purchased and installed
upon initial acquisition and construction of a building, expansion or major remodeling and needed
for the governmental program to operate in the project.
Ineligible Expenses: (1) General operating expenses and general administration or similar costs, moving
and relocation expenses, overhead, master planning, maintenance, operating costs, software and
personal property such as computers; (2) Remodeling cost that do not add to the value or life of a
building or is of a recurring nature; (3) Depreciation, amortization, or overhead.
Public Ownership: The facility or property that is the subject of this grant must be owned by a state
agency or political subdivision of the state, and a public program must be provided in the facility or
operated on the property. See “State of Minnesota Capital Grants Manuel” for more details.
Grant Amounts: the amount available for grants is $450,000 of which $0 will be held for DEED
administration. The net grant amount is $450,000.
Grant Match: Grantees are asked to propose a project total budget that includes and identifies the
sources of any project matching dollars. Proposals must also identify the dollar amount and percentage
of state money involved in the total project cost.
Grant Process: Upon DEED review of application and approval, an award letter will be sent to the
successful applicant. Following this letter, DEED and the Grantee will enter into a grant agreement to
secure the grant funds. Once an official fully signed grant agreement is in place, a disbursement request
form will be emailed to the Grantee.
Submittal: Please submit an email copy of this complete application to:
3
Economic Development Division
ATTN: Brandon Toner, Program Manager
Minnesota Department of Employment and Economic Development
First National Bank Building
332 Minnesota Street, Suite E200
St. Paul, MN 55101
Email Address: Brandon.Toner@state.mn.us
4
Narrative Section
Please provide an answer to each part of the General Narrative listed below. Attach any supportive
documents to the back of this document.
General Narrative
1. Please give a general Narrative and Project Description of this project. Describe the
proposed project with an overview, including background, legislative language, and
description of the work to be performed.
The Family Resource Center facility is currently about 1,500 square feet and is being used
at its full capacity. The proposed concept plan is to expand the center by 4,680 square
feet.
In the summer of 1997, the City of Rosemount received a Youth Initiative Grant from the
Minnesota Department of Children, Families and Learning in the amount of $214,900.
This grant, along with other smaller grants and donations, allowed the construction of
the Family Resource Center.
In December of 1998, 360 Communities and the City of Rosemount agreed to have 360
Communities lease the facility. 360 Communities provides their services and also share
space and encourage other service providers to use the facility. The lease states that the
facility will be used for serving children and families in the community through services
such as crisis intervention, providing food, clothing, housing assistance, parenting
support, academic support through mentorship, child care assistance, violence
prevention outreach and recreation.
2. Organizational Structure. Describe the ownership and tenant status of the property and
facilities, including who operates and maintains the property and facilities.
The City owns the facility and leases the building to 360 Communities. 360 Communities
operates the building and we have a shared maintenance agreement.
3. Provide Project Goals, Activities and Times tables. The proposal should show clear and
measurable outputs, outcomes, activities and a reasonable timeframe for performing and
reporting on project activities.
The facility will be used for serving children and families in the community through services
such as crisis intervention, providing food, clothing, housing assistance, parenting support,
academic support through mentorship, child care assistance, violence prevention outreach
and recreation.
4. Collaboration and Partnerships. Describe any current or proposed financial and
programmatic partnerships that support this proposed project.
5
At this point, the City will fund ½ of the project with the other half coming from the State of
Minnesota. 360 Communities is planning to fund the furnishings for the facility.
5. Provide methods of Assessment and Evaluation. The proposal should clearly explain how
the project will be evaluated and the measurable output and outcomes that will be
measured, and must include the performance measures, if any, listed in authorizing
appropriation.
The outcome and measurements of success will be based on the number of people served
and the amount of new programming that will take place.
6. Provide a review of the Organizational Capacity and Relevant Experience. The proposal
must provide a brief profile of the applicant organization including information to complete a
financial review. Please provide your organization’s most recent certified financial audit.
The City of Rosemount is 15 miles south of the Twin Cities metropolitan area. With land area
of nearly 36 square miles, Rosemount residents enjoy the advantages of living in a community
with both a small town and large metropolitan city atmospheres. Unusual for a city of its size,
Rosemount combines industry, agriculture, and agricultural research with a rapidly growing
residential community providing an excellent environment in which to live and work.
The western part of Rosemount exhibits a dynamic, expanding residential community with an
older, yet vital, commercial center at its heart. Housing options include single family homes,
townhomes, condominiums, and affordable housing. Residential developments with hundreds
of homes are currently under development, and this pattern of growth will continue for
several years.
Rosemount is a close-knit community in touch with the urban environment. Rosemount is a
community rich with resources: undeveloped land; easy access to Minneapolis, St. Paul, and
other major markets; quality education; and friendly residents.
7. Provide a proposed project budget. Applicants must complete a detailed project budget
which lists sources and uses of all program related funds (use table on following page).
See the attached table
8. Conflicts of Interest. The Minnesota Department of Employment and Economic
Development (DEED) will take steps to prevent individual and organizational conflicts of
interest in reference to grantees per Minn.Stat.§16B.98 and Department of Administration,
Office of Grants Management, Policy Number 08-01 Conflict of Interest Policy for State
Grant-Making. When a conflict of interest concerning state grant-making is suspected,
disclosed, or discovered, transparency shall be the guiding principle in addressing it. Please
fill out and submit the Conflict of Interest (COI) form below with your proposal
6
7
Project Sources and Uses Budget
Provide a proposed project budget. Applicant must complete a detailed project budget which is
delineated into sources and uses of all program related funds.
SFY2018
Project Activities DEED Grantee Total
Facility Expansion – Building Cost $450,000 $304,266 $754,266
Soft costs (Arch/Eng. fees) $69,932 $69,932
Contingency $75,802 $75,802
Total Costs $450,000 $450,000 $900,000
Project Timeline
Please provide a project timeline that identifies significant planned program deliverables and
benchmarks.
Activity Start mm/yy Finish mm/yy
Design 12/18 3/19
Bid 3/19 3/19
Approve bids 4/19 4/19
Construction 5/19 11/19
8
2017 Conflict of Interest Disclosure Form for Grant Contract
This form gives grant applicants an opportunity to disclose any actual, potential or perceived conflicts of
interest that may exist when applying for or receiving a competitive grant. It is the grant applicant’s
obligation to be familiar with the Office of Grants Management (OGM) Policy_08-01, Conflict of Interest
Policy for State Grant-Making and to disclose any conflicts of interest accordingly.
All grant applicants and recipients must complete and sign a conflict of interest disclosure form. Please
checkmark one of the two boxes below;
I or my grant organization do NOT have an ACTUAL, POTENTIAL, or PERCEIVED
conflict of interest.
I or my grant organization have an ACTUAL, POTENTIAL, or PERCEIVED conflict of
interest. (Please describe below):
If at any time after submission of this form, I or my grant organization discover any additional conflict of
interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or
grant program personnel.
Printed name:
Signature:
Organization:
Date: