HomeMy WebLinkAbout6.e. Approval of City Council Travel
EXECUTIVE SUMMARY
City Council Regular Meeting: January 15, 2019
AGENDA ITEM: Approval of City Council Travel AGENDA SECTION:
Consent
PREPARED BY: Erin Fasbender , City Clerk AGENDA NO. 6.e.
ATTACHMENTS: None APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve travel for Mayor Droste and
Councilmember Weisensel to attend National League of Cities Congressional City
Conference in Washington, D.C.
BACKGROUND
Mayor Droste and Councilmember Weisensel have expressed interest in attending the National League of
Cities Congressional City Conference March 10-13, 2019.
According to the City’s adopted policy, the conference must be approved in advance by a vote of the City
Council at an open meeting and must include an estimate cost of the travel. In evaluating the out-of-state
travel request, the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to City or his or her role as
Mayor or Council Member.
• Whether the elected official will be meeting and networking with other elected officials from
around the country to exchange ideas on topics of relevance to the city or on the official roles of
local elected officials.
• Whether the elected official will be viewing a city facility or function that is similar to nature to one
that is currently operating at, or under consideration by the City where the purpose for the trip is
to study the facility or function to bring back ideas for the consideration of full Council.
• Whether the elected official has been specifically assigned by the Council to visit another city for
the purpose of establishing a goodwill relationship such as a “sister-city” relationship.
• Whether the elected official has been specifically assigned by the Council to testify on behalf of the
City at the United States Congress or to otherwise meet with federal officials on behalf of the City.
• Whether the City has sufficient funding available in the budget to pay for the cost of the trip.
The estimated cost for each attendee is $400 for airfare, $605 for conference registration and $251 plus tax
for hotel fees per night. The applicable “meals and incidental expense” rate for Washington, D.C. is $76
per day and $57 for first and last day of travel.
RECOMMENDATION
Staff recommends that the City Council approve the request of Mayor Droste and Councilmember
Weisensel to travel to and attend the National League of Cities conference.