HomeMy WebLinkAbout6.n. Donation Acceptance – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Meeting: January 15, 2018
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.n.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt of a $200 dollar donation from
the Rosemount chapter of Beyond the Yellow Ribbon and the expenditure of these funds
for the 2019 “Shop with a Cop” event.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with three local businesses to host a “Shop with a Cop”
event for local children in need around the holiday season. Specifically, the American Legion Post No. 65,
Cub Foods, and McDonald’s have consistently come forward to assist in their own unique way. Each year
the American Legion Post No. 65 donates money and assists with wrapping presents, Cub Foods hosts a
grocery-bagging fundraiser, and McDonald’s provides dinner for all the attendees on the night of the
event.
Over the last four years, approximately 80 families have been helped. The program takes referrals from
local schools, churches, and other community organizations to identify the children who are facing
financial difficulties, family tragedies, and other situations where they could use some support. The goal is
to help the selected families celebrate during the holidays.
The Council is being asked to accept the donations of $200 from Beyond the Yellow Ribbon of
Rosemount. The donation will be used to help selected participants to purchase gifts for themselves and
their family members.
RECOMMENDATION
Staff recommends the acceptance of the donations and authorization of the expenditures.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 12/5/2018
Amount Received $ 200.00
Purpose of Donation “Shop with a Cop” Community Program
Account Number for Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 200.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Purchasing Target gift cards to be distributed to selected
families and officers as they shop for gifts.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 200.00
Amend Expenditure Account 101-42110-01-208.02 $ 200.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 200.00
Credit 101-36230.00 $ 200.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action on: 1/15/2019