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HomeMy WebLinkAboutMinutes 09-23-02APPROVED Members Present: Mike Eliason, Mark Jacobs, Eric Johnson, Jason Scribner, Phil Sterner Members Absent: Mike Hartley, Student Volunteer Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary Others Present: None. 1. Call to Order: Jacobs called the meeting to order at 7:00 p.m. 2. Additions to the Agenda: None 3. Approval of the August 26, 2002 Minutes: MOTION by Johnson, to approve the minutes of August 26, 2002. SECOND by Scribner. Ayes: 4 Nays: 0 Approval of the July 22, 2002 Minutes: MOTION by Scribner to approve the minutes of the July 22, 2002 with the changes to item 6. a. Old Business and 7. a. New Business. SECOND by Sterner. Ayes: 4 Nays: 0 4. Audience Input: None 5. Discussion (Response to Audience Input): None Old Business: Parks Master Plan Update – Staff received a letter from the Metropolitan Council notifying the City that the 2002 Parks, Trails and Open Space Master Plan can be put into effect immediately. Staff reviewed the advisory comments included in the letter and answered questions from the Commission. The comments from the Met Council are for consideration only, and are not required to be included in the plan. Staff’s recommendation was not to include any of the comments. Bloomfield Park Update – The Commission discussed alternatives to the original bid package at the August 26, 2002 meeting. Staff reviewed the changes approved at the meeting: removal of the trail around the soccer field, construction of eight-foot trails rather than ten-foot trails, eliminating the use of concrete on the hockey board posts, using more of the existing topsoil, and working to eliminate some of the site grading and the need for drain tile. Larson Engineering provided new plans with these changes. The drain tile was left in the new plan, as it would be less expensive than grading. With these changes, the cost of the project is now estimated to be $470,000. There would be an additional cost of $24,000 for paving the hockey rink, if we decided to go with this option. Staff recommended re-bidding this project in January or February of 2003, with a spring completion date put into the contract. Sterner and Johnson expressed concern that the cost of the project may increase if it is bid next year and asked about the possibility of bidding it now for completion in the spring of 2003. Staff stated that the contractor may inflate the bid just to be safe if we try to get a bid now for next spring. Staff stated that he thought if the project was advertised better, we would receive more bids, and that giving the contractors extra time to complete their bids may make the process more competitive. MOTION by Johnson to bid the project with the changes and move to begin the bid process this fall with a submission deadline of December 1, 2002, with construction to begin as soon as possible in the spring of 2003, with a completion date within the time frame set in the contract. SECOND by Sterner. There was no further discussion. Ayes: 5 Nays: 0 Review Subdivision Ordinance – Park Dedication – Staff requested parks dedication ordinances from Champlin, Northfield, Eagan, Inver Grove Heights, Lino Lakes and Shakopee. Staff reviewed the information received from these cities and how they compared with the Rosemount’s current ordinance. Discussion was held on the definition of “institutional”, and concerns about the U of M land development, the possibility of dormitories being built there and their impact on City services, parks, etc. Jacobs stated that the two issues we are looking at are how we define “institutional” and how we collect the fees. Staff suggested calling it “non-residential” instead of “institutional”. Johnson suggested it would be to our benefit to call it “all other”. After further discussion, it was agreed that the definition should be: “All other developments, including, but not limited to, federal, state, and county institutions, schools, churches, and non-profit organizations”. Staff felt that the City Attorney should review this. NEW BUSINESS 2003 Parks Projects - Staff reviewed the park items to be funded from the park improvement fund that are included in the 2003 Capital Improvement Budget: Sun Shelter at Claret Park $ 15,000 Special Use Park (Skate Park) $ 25,000 Birch Park Trails and Improvements $ 30,000 Biscayne Park Improvements $ 40,000 (pending approval of the use of the parking lot) Bloomfield Park $520,000 (includes playground) Future Park Planning – Schultz informed the Commission that he had met with an individual interested in the Minea property (future park site N-4). Schultz asked the Commission to discuss amenity items for this site that we could bring to a park planner/designer so that we have a park plan in place to give to the developer to incorporate into the concept plan and future grading plans. Schultz recommended the following amenities be included (this would be a 5 – 8 acre park built similar to Connemara Park): a parking lot with a 35 car minimum; soccer/softball/base ball multi-use fields; play equipment; half court basketball; trails; a small sun shelter; sand volleyball courts; and a fishing dock/pier. The Commission discussed these amenities and especially liked the idea of a fishing dock/pier to take advantage of the water and create a visual gathering point/focal point for the park. Possibilities suggested for the dock/pier included making it a wide dock/pier with benches along the sides, including a gazebo, and covering the dock/pier. Schultz will get plans and bring them back to the Commission for review. Staff also stated that he would like to try to get control of the lake shoreline. Director’s Report – Schultz provided an update on the Park Improvement Fund. Expenditures for planning and band shell improvements were $37,950.00. Future dedication fees will be coming in from Rosewood - $176,000; Biscayne Pointe Fourth Addition - $62,400; and Bards Crossing -$36,000. Upcoming projects include the Bloomfield Park Improvements - $450,000 plus. Schultz informed the Commission that the City Planner had told him that he has talked to a developer who is interested in developing the Brockway Golf Course site and possibly building 600 town homes there. 8. Adjournment MOTION by Sterner to adjourn the meeting. SECOND by Eliason. The meeting was adjourned at 8:50p.m. Ayes: 5 Nays: 0 Respectfully submitted, Sonja Honl, Recording Secretary