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HomeMy WebLinkAboutMinutes 05-24-04APPROVED Members Present: Leslie Defries, Mark Jacobs, Eric Johnson, Phil Sterner (arrived at 7:20 p.m.) Members Absent: Mike Eliason Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary Student Volunteer: Philip Harris Others Present: None CALL TO ORDER: Jacobs called the meeting to order at 7:00 p.m. ADDITIONS TO THE AGENDA: None. APPROVAL OF THE AGENDA FOR MAY 24, 2004: MOTION by Johnson to approve the May 24, 2004 meeting agenda. SECOND by Defries. Ayes: 3 Nays: 0 Motion passed. 3. APPROVAL OF THE APRIL 26, 2004 MINUTES: MOTION by Johnson to approve the minutes of April 26, 2004. SECOND by Defries. Ayes: 3 Nays: 0 Motion passed. 4. AUDIENCE INPUT: None. 5. DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: a. Brockway Preliminary Plat – PUD – Schultz reviewed an updated plat and map of the development. Schultz had a list of nine comments/conditions that should be addressed before the preliminary plat is approved. These items are: 1. Parks dedication credit should not be given for any pipeline easements, unnecessary ponding in the park, or other items that negatively impact the park site or are deemed unusable. 2. The playground area needs to be enlarged to at least 60’ x 95’. 3. The infiltration basin in Outlot M has not been removed. 4. The park plan needs to have approval from the owners of the pipeline easement. 5. The need for parking has not been adequately addressed for the disc golf course. Twenty-six parking spaces in the park located in Outlot M and on-street parking will not be enough parking for the public park areas. 6. As outlined in the city’s subdivision ordinance, all park dedication in the form of land and monetary compensation will occur with the first final plat approval prior to recording. Schultz recommended that we continue with this practice unless other arrangements can be made to have the park installed in a timeframe that satisfies the Parks & Recreation Commission. 7. The lot line for the senior housing area should be adjusted for the trail to remain in the park. 8. The trail and sidewalk plan appears to provide good pedestrian access throughout the site other than access to the clubhouse from the northeast. 9. The park plan needs to include other on-site amenities such as an irrigation structure, drinking fountains, etc. Parks & Recreation staff supports the new public park design and the preliminary plat as submitted with the conditions listed above. Schultz reviewed each of the nine items. Park and Recreation Department staff will be meeting with a disc golf course designer who will be refining the course to better meet the needs of disc golfers and to work out the parking issues. The disc golf course should have 25 parking stalls that are separate from parking that serves the other park area. Schultz asked for input from the Commission on giving the developer credit for easements and defining what is considered “useable land”. Schultz reviewed a map of the easement area. There was a lengthy discussion after which Jacobs asked for input from the Commission on whether dedication credit should be given for the pipeline easement. Johnson thought that we could be flexible in giving credit for some pipeline easement if we receive approval from the pipeline company. Because of the way this land is being used, (active use) Johnson would consider giving them credit for the use of that property with the caveat that this does assume we are getting full cash dedication funds for the remainder of what they owe us, and if this changes for any reason from a decision beyond the Commission, he’d like the ability to retract that. Harris and Defries thought we should give them credit because the land is useable. Sterner stated that we haven’t done this in the past, that the developer is giving us land that they can’t use and can’t build on, and therefore he was not in favor of giving credit for it. Schultz agreed with Sterner but felt that because we can make some use of the land we could possibly give partial credit for it. Jacobs agreed with Sterner in this situation and was not open to giving full credit for the land due to the fact that the easement is useable, but we don’t have control of it. He would be open to discussion of partial credit, but not in favor of it. MOTION by Sterner to recommend that the City Council approve the preliminary plat with the conditions outlined in items 1 through 9 of the staff report. SECOND by Johnson. FRIENDLY AMENDMENT by Johnson to strike out the words “unnecessary” and “or are deemed unusable” in Item 1. (Item 1 would then read as follows: Parks dedication credit should not be given for any pipeline easements, unnecessary ponding in the park, or other items that negatively impact the park site or are deemed unusable.) Schultz reviewed the ponding-infiltration areas. They are useful for the golf course and if the park needs ponding we need to provide it. Per Schultz there are a couple of small ponds that catch the infiltration off of the site and they do serve a purpose for the park and golf course design. We do need to have some place for ponding. Because of the topography, we wouldn’t want to regrade this area. Staff will check with the City Engineer and bring this information back. Ayes: 4 Nays: 0 Motion passed. b. Park Signs – Staff provided examples of signs from two plastic sign manufacturers. Both of them can make a logo insert at a later date and affix it to the sign. Plastic Lumber Company offers a 10 year warranty, and Great Lakes offers a one year warranty. There was discussion regarding which color combinations were preferred (green and white or green and tan, what shade of green) and whether to include the logo. Johnson liked the current logo, thought that it represented the City and should be included on the sign. Sterner also felt that the current logo represented the City and he couldn’t think of any communities whose logos are better than ours, it’s simple and fits the City. Johnson asked if there were signs by both companies in the area in the colors we’re looking at that the Commission could take a look at. Jacobs asked if it would be possible to get samples of other shades of green from both companies. Johnson requested that a decision be made at the next Commission meeting regarding the signs. c. Facilities Taskforce – Update – The task force met on May 19. They reviewed information that Schultz had compiled on the facilities available in other nearby communities and how Rosemount compares with them. The task force was also provided with a copy of the Farmington Facilities Needs Study. Schultz will be preparing a report for the task force that will provide them with the information necessary to make their recommendations to the City Council. There will be one more meeting to finalize what will be recommended to the Council. NEW BUSINESS a. Biscayne Acres Concept Plan – Schultz reviewed a map of the proposed development for 54 town homes to be built on 13.88 acres west of Biscayne Ave and east of Erickson Parks and answered questions about the concept plan. Schultz submitted the following comments/conditions after reviewing the plans submitted by Biscayne Acres Townhome Development: The developer should install a five foot wide sidewalk on the west side of Biscayne Ave.; Parks dedication fees for 54 units calculated using our current fee schedule would be $129,600 (54 x $2,400). The cash dedication amount is based on the fee policy at the time of final plat approval.; and Parks and Recreation staff recommends that a natural buffer be installed to help shield the proposed homes from the lights on the ball fields at Erickson Park. The Parks and Recreation Department staff recommends approval of the concept plan with the conditions listed above. MOTION by Johnson to recommend that the Council approve the Biscayne Acres Concept Plan with the three conditions recommended by Staff. SECOND by Defries. Ayes: 3 Nays: 0 Sterner Abstained. Motion passed. b. Director’s Report – The Parks Dedication Fund Balance as of April 30, 2004 is $339,699.80. $84,000 in parks dedication was received from Rosewood in April. Split Rail Fence at Connemara Park - Public Works staff has asked if the fence at Connemara Park could be removed. The fence was installed to keep cars from driving onto the soccer field. Schultz asked for comments from the Commission regarding removal of the fence. Jacobs relayed that Eliason was concerned about people driving onto soccer fields if the fence is removed. We would need to add a curb, plantings, etc. to prevent this. Jacobs was also concerned about this. Schultz felt that we do need some type of barrier and the fence serves a purpose. Sterner thought a natural barrier would be a good idea if the fence were to be removed in the future. Schultz will tell the Public Works staff to continue maintenance of the fence and will check on the overlay schedule to see when curbing could be installed. GlenRose Development (Sunrise Site) – The GlenRose concept plan proposes 52 town house units to be built on 10.5 acres on the Sunrise Builders site north of St. Joseph’s Cemetery and east of the Community Center. The developer is tentatively scheduled to submit an updated plan for next month’s agenda. Athletic Complex Land Search – Schultz continues to meet with landowners regarding acquiring land for an athletic complex. Schultz plans to have a recommendation on this for the Commission in a few months. Jacobs complimented the staff involved in the Arbor Day and the City-Wide Clean Up events. 8. ADJOURNMENT MOTION by Sterner to adjourn the meeting. SECOND by Johnson. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:21 p.m. Respectfully submitted by Sonja Honl, Recording Secretary