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HomeMy WebLinkAboutMinutes 11-28-05DRAFT Members Present: Mike Eliason, Eric Johnson, Mark Jacobs, Kelly Sampo Members Absent: Leslie Defries Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary Student Volunteer: None Others Present: None 1. CALL TO ORDER: Johnson called the meeting to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA: None 3. APPROVAL OF THE OCTOBER 2005 MEETING MINUTES MOTION by Jacobs to approve the minutes of the October 2005 meeting. SECOND by Eliason. Ayes: 4 Nays: 0 Motion passed. 4. AUDIENCE INPUT: None. 5. DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: a. City Ordinances Update – Schultz provided the Commission with information from four cities regarding the use of alcohol in City parks. The ordinances varied by city, but all allowed beer with various stipulations. None of the cities allowed intoxicating liquor in parks. Per Schultz we would like an ordinance that would be more user friendly, allowing a family or group of neighbors to get together in the parks and be able to have beer, and to be realistic in allowing any beer, not just 3.2 beer, and possibly wine. The Commission discussed allowing beer and wine, whether hard liquor should be allowed, and requiring a permit for alcohol use based on the size of the group using the park and possibly asking for a $50 to $100 deposit from these groups. The Commission also discussed whether alcohol should be allowed when youth sporting events were taking place, possibly prohibiting the use of alcohol during hours when there are youth sporting events at the park, prohibiting alcohol use within a certain number of feet of the event, and prohibiting alcohol use within a certain number of feet of a playground area. There was a question as to why beer would be allowed and intoxicating liquor would not. Schultz will check with the cities we received information from regarding why intoxicating liquor is not allowed. He will bring this back to the December meeting. b. Fees and Fee Policy – Schultz reviewed the 2005 Ice Book which lists all of the ice time scheduled from August through April. Schultz had also put together charts listing what other cities are charging for Park Fees, Community Center Fees, and Ice Arena Fees. He went through each chart and explained why different places charge different fees. Jacobs asked for a breakdown of resident versus non resident use of Community Center rooms. Schultz reviewed the fee increases being recommended for 2006 and informed the Commission that the City was recently audited for sales tax, and we will now be charging sales tax on our rental fees. Schultz suggested adding new language to the fee policy allowing staff to negotiate rental terms for last minute rentals, long-term rentals and special events in order to maximize use of the Community Center. There was discussion regarding the negotiation of rental fees. The Commission wanted to be sure that any fees that were negotiated were such that staffing and other costs incurred from the rental would be covered by the fees, and possibly have a minimum fee that would be charged. They asked Schultz to provide a breakdown of any negotiated fees on a quarterly basis. MOTION by Jacobs that we accept the Staff recommendations for the 2006 Fees and Fee Policy as outlined on page 4 of the Commission packet, with one addition to the paragraph on Staff Negotiations. The additional sentence would read “Staff would provide quarterly exception reports.” SECOND by Sampo. Ayes: 4 Nays: 0 Motion passed. 7. NEW BUSINESS: a. Dakota County CDA Development – Dakota County CDA is proposing a development of 30 town homes on the northwest corner of Connemara Trail and Hwy. 3. Schultz reviewed a map of the development including sidewalk and trail connections. The developer also plans to include a park tot area and basketball court. Because the Parks Master Plan does not include a park in this area and Schwarz Pond Park is so close to the development, Schultz recommended that the City collect parks dedication in the form of cash in lieu of land. If the plan should change significantly, Schultz will bring it back to the Commission for review. MOTION by Sampo to approve the preliminary plat with the following condition: 1. City collect parks dedication in the form of cash in lieu of land. SECOND by Eliason. Ayes: 4 Nays: 0 Motion passed. b. Change Regular Meeting Date for December – The City offices will be closed for a holiday on Monday, December 26. Schultz was recommending that the meeting be rescheduled to Monday, December 19. MOTION by Eliason to move the regularly scheduled December 26, 2005 Parks and Recreation Commission meeting to December 19. SECOND by Jacobs. Ayes: 4 Nays: 0 Motion passed. c. Director’s Report – The park improvement fund balance as of October 31, 2005 was $1,525,051.41. We have received the parks dedication fees from CPDC for the Brockway development in the amount of $491,297. No grants or donations were received in October. Interest was $5,069.31 and Expenditures were $70,502.19, for playground curb, grading, erosion control and backstop at Meadows Park. Trail/Sidewalk Plan (Pedestrian Facility Improvement Plan) – On November 15, 2005 Schultz provided the City Council with the recommendation from the Parks and Recreation Commission regarding the Trail/Sidewalk Plan. The City Council approved ordering the plans and specifications and the proposed 2006 project. Part of the approval included using parks dedication funds for three trail segments along Shannon Parkway. Schultz will bring back the cost estimates for the three trail segments when they are ready. Eliason asked which segments these were. Schultz will forward the Commissioners a copy of the plan and also a copy of what is being proposed for 2006. Jacobs asked if the Commission members should speak directly with Council members to ensure they know how the Commission feels about using parks dedication funds for these improvements. Per Schultz, a paragraph was included in the information provided to the Council that the Commission was not in favor of spending park improvement funds for this project. The minutes from the September Commission meeting were also provided to the Council. The City Council has not yet approved spending any park improvement funds but the idea has been brought to them that it would be legal to do so. Schultz will bring this back to the Commission to keep them updated on what is happening with this project. Per Schultz, if any of the Commissioners have questions or comments regarding this project it might be best to call the Council members and talk to them. Schultz can forward the Council phone numbers and e-mails to the Commission members if they would like them. Interpretive Corridor Trail Plan – An open house was held on November 14, 2005. Sixteen people attended the meeting. They had favorable comments about the trail plan. This item will be brought back to the Commission in December. This item did go to the Planning Commission and there were no comments on trail plan. Student Volunteer - Schultz has been contacted by a student who is very interested in working with the Parks and Recreation Commission. Schultz informed the Commission that the student lives in Inver Grove Heights, not Rosemount, but does attend Rosemount High School. Because this is not an appointed position, the student does not have to be a Rosemount resident. Schultz will be interviewing the student tomorrow. If the Commission is in favor of having the student attend meetings, he will start in December or January. The Commission did not have any issues with this. 8. ADJOURNMENT MOTION by Sampo to adjourn the meeting. SECOND by Eliason. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:34 p.m. Respectfully submitted by Sonja Honl, Recording Secretary