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HomeMy WebLinkAboutMinutes 03-15-06 - Special MeetingAPPROVED Members Present: Leslie Defries, Mike Eliason, Mark Jacobs, Eric Johnson Members Absent: Kelly Sampo Staff Present: Dan Schultz, Director of Parks and Recreation and Sonja Honl, Recording Secretary Student Volunteer: Jonathan Nutzmann Others Present: Jack Anderson, JAE Architects 1. CALL TO ORDER: Johnson called the meeting to order at 6:37 p.m. 2. ADDITIONS TO THE AGENDA: None. 3. OLD BUSINESS: a. Bloomfield Park Shelter Building – Schultz introduced Jack Anderson of JAE Architects. Anderson designed the shelters at Erickson Park, Central Park and the Family Resource Center Park and was in attendance to explain the building process and find out what the Commission is looking for in the shelter building. Schultz stated that we are interested in a shelter similar to the one at Jaycee Park. The square footage of the multipurpose room would be approximately 20’ x 40’, and the shelter building should include bathrooms and a storage area with room for tables, chairs and possibly a refrigerator, as well as the furnace, and water heater. A vaulted ceiling in the multipurpose room was preferred to prevent damage to the ceiling and light fixtures as well as to provide the room with a more open feeling. Jacobs asked about the possibility of using “green” (recycled) materials. Anderson stated that there are bathroom partitions and tiles made of recycled material, although the options for tile may be limited. He was not aware of a recycled wood material. Jacobs suggested looking at the shelter at Lebanon Hills and Schultz said he would visit this facility. Johnson asked about using sheetrock or another material that could be painted and more easily maintained instead of the wood paneling. It was discussed that the paneling at the Central Park shelter was more damaged because that shelter has more use by youth hockey teams. Johnson also mentioned that the Commission had discussed including an overhang on the shelter to provide coverage for picnic tables. Eliason pointed out that the overhang should be high enough so that no one could climb from the picnic tables onto the roof. Schultz suggested using brick half way up the exterior of the building. Vinyl siding was discussed, but it is more susceptible to damage. Rock face block was also suggested, but finishing the interior would be more expensive if this material is used. The materials used for the Jaycee Park shelter provide more flexibility and are less expensive, providing more square footage for the money. The overhang for picnic tables was discussed further. Anderson showed the Commission an example of a shelter with an overhang. The Commission agreed that the overhang should be large enough to provide coverage for four to six picnic tables, placed two or three deep. Anderson suggested colored concrete with a design for the outside pad of the building. A fireplace for the multipurpose room was discussed. The Commission was interested in looking at both wood burning and gas options, as well as the possibility of an indoor/outdoor fireplace. Anderson will include the following in his design: a higher pitched roof, full height wood paneling with a natural, lighter finish on the ceiling and stained walls and trim for contrast, brick veneer for the exterior, asphalt shingles, a phone in the multipurpose room, MDF type drinking fountains similar to those at Jaycee Park, and typical lighting. The design for the bathrooms will include lighter colored materials for walls and flooring, not as much wood, more light, electronic air dryers, and if sheetrock is used, Anderson advised using a special type of gypsum board that holds up better, or using ceramic tile as in the other shelters. There should be interior and exterior access to the bathrooms, and fixtures in the bathrooms should be according to code, i.e. urinals, handicapped stalls, etc. Anderson will also look into recycled tile options. The size of the storage/mechanical room should be 10’ x 18’. It should include a mechanical “chase” large enough for access to plumbing, space for the furnace and water heater, as well as room for storage of tables, chairs and possibly a refrigerator. Outdoor drinking fountains should be located within the picnic shelter overhang area. Doors should also be located in this area for access into the shelter. Windows should be like those at the Central Park shelter (tinted, with no blinds). No landscaping will be included. Schultz reviewed a map of Bloomfield Park and the proposed location of the shelter. The Commission agreed that the overhang for the picnic tables should be on the side of the shelter that faces the playground. Lighting was discussed. The Commission asked about using motion lights for outside. Per Schultz, we currently use timers for the lights at the other shelters. Anderson asked if the Commission would like to use green and tan colors, or if there was a specific color theme for the city. Per Schultz, the city doesn’t have a particular color theme, and green and tan are fine. At the February Commission meeting, Sampo had asked Schultz to bring back the playground equipment colors for Bloomfield Park. Per Schultz, the colors are burgundy, tan and green. Anderson will put together a color board of the interior/exterior of the shelter for the Commission to review before final decisions are made. Anderson estimated that the project will take between six and eight months to complete. The shelter should be open in December of 2006. Anderson will formalize the notes for programming and provide that information to Schultz. b. Athletic Complex – Schultz met with the City Administrator and they will be putting together a work plan for the athletic complex. Schultz reviewed a map of proposed sites for the complex and informed the Commission that the City Administrator has contacted Flint Hills Resources about the 57 acre parcel of land we had looked at previously as a site for the complex. Schultz also met with the owners of 20 acres of land just south of the 57 acre parcel. The land owners are asking $125,000/acre, and Schultz will be speaking with them again next week to discuss this further. We have also discussed with Flint Hills Resources the opportunity to prededicate a 70 acre piece of land just east of the 57 acre property as parks dedication. Schultz will have more information on these proceedings at the March 27, 2006 Commission meeting. 4. NEW BUSINESS: a. Crosscroft 3rd Addition – The developer is proposing decreasing the number of units by 20. They will be building single family homes instead of town homes. Schultz was recommending approval of the plat, with the condition that the sidewalk in front of lots 1 and 2 on block 2 be extended to continue the sidewalk coming from the west off of Crosscroft Ave. Parks dedication has already been received for this development. MOTION by Jacobs to approve the Crosscroft 3rd Addition Preliminary Plat with the following condition: extend the sidewalk in front of lots 1 and 2 on block 2. SECOND by Eliason. Ayes: 4 Nays: 0 Motion passed. 8. ADJOURNMENT MOTION by Eliason to adjourn the meeting. SECOND by Defries. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:21 p.m. Respectfully submitted by Sonja Honl, Recording Secretary