HomeMy WebLinkAbout6.d. Donation Acceptance – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Meeting: February 19, 2019
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Police Chief AGENDA NO. 6.d.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt of a $1500 and $2175 dollar
donation from American Legion Post 65 and authorize the expenditure of these funds for
the purchase of new police badges for the department.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
In May of 2018, a committee was tasked to research a new badge for the Rosemount Police
Department. The committee was given two specific instructions: (1) The badge must have a
historical meaning regarding the City of Rosemount; and (2) there must be no costs to the city.
Recently, a design was approved and it is in the first stages of production. Thankfully, American
Legion Post #65 offered to cover the costs of buying all sworn officers two badges. The Legion
asked to submit their donations over the course of three to four months; two more checks were
received in the amounts of $1500 and $2175.
ISSUE
The Council is being asked to accept the donations of $1500 and $2175 from the American Legion Post
#65 to be used at a later date once the production of new badges is completed.
RECOMMENDATION
Staff recommends the acceptance of the donations and authorization of the expenditures.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 02/19/2019
Amount Received $ 3675.00
Purpose of Donation Purchase of new police badges
Account Number for Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 3675.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Purchasing two badges for all sworn police officers.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 3675.00
Amend Expenditure Account 101-42110-01-208.02 $ 3675.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 3675.00
Credit 101-36230.00 $ 3675.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action on: 2/19/2019