HomeMy WebLinkAbout6.g. Budget Assignments
EXECUTIVE SUMMARY
City Council Meeting Date: February 19, 2019
AGENDA ITEM: Budget Assignments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.g.
ATTACHMENTS: Resolution and 2018 Assignment Journal
Entries APPROVED BY: LJM
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Assignment of
Certain 2018 Budget Items to 2019.
ISSUE
The issue before the City Council is the annual assignment of General Fund and CIP Funds items forward
from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed assignment items for the
General Fund, the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached
journal entry worksheet summarizes the reasons for the assignment requests.
In November 2011, the City Council approved a revised Fund Balance Policy that reflected changes
required by the Governmental Accounting Standards Board (GASB). As stated at that time: “The only
real difference is how we will treat encumbrances. Encumbrances as the Council has known them in the
past will not exist anymore. By the use of “assignments” we will still be able to dedicate funds to purposes
like we have done in the past. Assignments will be handled by the City Administrator or Finance Director.
Anything that is “assigned / encumbered” like in the past with encumbrances will be discussed with the
City Council as has been done in the past so the Council is aware of and o.k. with the assignments.”
Assignments are typically made for items unspent in one year that can be carried forward (“assigned”) to
future years. Examples of items that have assignments are: (1) multi-year programs like the Government
Buildings Repairs & Maintenance account and the Parks Maintenance Repairs & Maintenance account; (2)
items or projects that are not completed in the previous year that require the budgeted funding to be
carried forward; and (3) upcoming one-time expenditures to be made with unused funds from the previous
years.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution assigning the listed items from
2018 forward to 2019.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2019 -
A RESOLUTION APPROVING THE ASSIGNMENT OF
CERTAIN 2018 BUDGET ITEMS TO 2019
WHEREAS, the City Council recognizes the need to carry forward to 2019 certain
balances from the 2018 General Fund Operating Budget, the 2018 Building CIP Budget,
the 2018 Street CIP Budget and the 2018 Equipment CIP Budget, which are
summarized as follows:
(1) General Fund items that total an amount of $419,000.00;
(2) Building CIP items that total an amount of $70,000.00;
(3) Street CIP items that total an amount of $53,000;
(4) Equipment CIP items that total an amount of $34,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the assignment of the above listed account items from the 2018
budgets to 2019.
ADOPTED this 19th day of February, 2019.
_____________________________
William H. Droste, Mayor
ATTEST:
__________________________
Erin Fasbender, City Clerk
2018 Assignment General Journal Entries
101-41110-01-225.00 0.00 SKB Landscaping Materials
101-41110-01-226.00 68,100.00 SKB Tree/Landscaping Settlement
101-24420 68,100.00
To assign excess 2018 funds for future tree/landscaping projects (for 2018 a revenue received from SKB)
101-41320-01-437.07 2,000.00 Future Training / Recruitment Costs
101-41320-31-306.00 6,000.00 Future Training / Recruitment Costs
101-24423 8,000.00
To assign excess 2018 funds for future training and recruitment costs
101-41410-01-580.00 0.00 Election Equipment
101-24458 0.00
To assign excess 2018 funds for election equipment (Election Year)
101-41810-01-391.00 1,000.00 Laserfiche Maintenance Costs
101-41810-01-392.00 3,000.00 Laserfiche Software Costs
101-41810-01-393.00 2,000.00 Laserfiche Hardware Costs
101-24438 6,000.00
To assign excess 2018 General Government funds for future Laserfiche expenses
101-41810-01-580.00 8,800.00 Copiers
101-24422 8,800.00
To assign excess 2018 General Government funds for future copier purchases (moved from lease program)
101-41940-01-530.00 43,600.00 Government Buildings Long-Term Repair & Maintenance
101-24429 43,600.00
To assign excess 2018 funds not spent for future Government Buildings long-term repair and maintenance costs
101-43121-01-216.00 9,200.00 Chemicals & Chemical Products
101-24452 9,200.00
To assign excess 2018 funds for future street chemical costs
101-43121-01-402.00 75,000.00 Parking Lot Maintenance
101-24454 75,000.00
To assign excess 2018 funds not spent for future Parking Lot Maintenance long-term repair & maintenance costs
101-43121-01-408.00 16,000.00 Crackseal/Sealcoating/Patching
101-24457 16,000.00
To assign excess 2018 funds not spent for future Streets Maintenance long-term repair & maintenance costs
101-45202-01-319.02 4,300.00 Horticulturist's Shed
101-24460 4,300.00
To assign excess 2018 funds not spent for a shed for the Horticulturist
101-45202-01-530.00 180,000.00 Parks Maintenance Long-Term Repair & Maintenance
101-24430 180,000.00
To assign excess 2018 funds not spent for future Parks Maintenance long-term repair & maintenance costs
202-49002-01-533.00 70,000.00 Covered Dugouts
202-24440 70,000.00
To assign 2018 Building CIP funds forward to 2019 for delayed projects
203-49003-01-532.00 53,000.00 Pedestrian Improvements
203-24433 53,000.00
To assign 2018 Street CIP funds forward to 2019 for delayed projects
207-49007-01-586.00 7,000.00 Cabling
207-49007-01-589.00 10,500.00 Network Switch and Host
207-24490 17,500.00
207-49007-01-588.00 16,500.00 City Wide Software
207-24489 16,500.00
To assign 2018 Equipment CIP funds forward to 2019 for delayed purchases / projects