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EXECUTIVE SUMMARY
City Council Regular Meeting: February 19, 2019
AGENDA ITEM: Accept Proposal for Engineering
Services Related to Utility and Street
Improvements
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, PE, Director of Public
Works/City Engineer AGENDA NO. 6.h.
ATTACHMENTS: Kimley-Horn Proposal APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept Kimley-Horn’s engineering services proposal
for items related to utility and street improvements.
BACKGROUND
On April 3, 2018, City Council approved a Joint Powers Agreement (JPA) with Dakota County for the
reconstruction of Akron Ave (County Road 73). Then on February 5, 2019, City Council approved the
first amendment to the JPA which adjusted the cost share for this project.
Currently, this project is in design and right of way acquisition and is planned for completion this year.
Construction will occur in 2020. Additionally, staff has reviewed the pavement condition in this area and
has noted that there were local streets programmed in the Capital Improvement Plan for 2022. As a result,
121st Street and 124th Court were brought forward for construction in 2020 in order to take advantage of
the large amount of paving involved in the Akron Avenue reconstruction.
The Meadow Ridge development extended water and sanitary sewer service north in Akron Avenue. As
part of that work new sanitary structures and water fittings were installed; however, stubs were not
extended to the current right of way line. As a result, these main extensions should be installed when
Akron is reconstructed to prevent future damage to the bituminous pavement. Kimley-Horn will include
those extensions to the right of way as part of this design as well.
Based on this, a proposal was requested from Kimley-Horn (the design consultant for Akron Ave) to
provide engineering services related to the utilities and street improvements. Although not part of the
engineering pool, as the County’s selected designer Kimley-Horn is in the best position to provide the
necessary engineering services to complete the design efficiently, ensure coordination in the bid documents
and perform field inspections as needed.
SUMMARY
Staff recommends Council accept the proposal from Kimley-Horn to provide engineering services related
to street and utility improvements.
kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
October 26, 2018
Mr. Brian Erickson Via Email Only: Brian.Erickson@ci.rosemount.mn.us
Public Works Director/City Engineer
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
RE: Proposal for 121st Street and 124th Court Mill and Overlay; Akron Avenue Utility
Extensions
Dear Mr. Erickson:
Kimley-Horn and Associates, Inc. (Kimley-Horn) is pleased to submit this proposal to the City of
Rosemount (City) for professional engineering services for the 121st Street and 124th Court Mill and
Overlay project and the Akron Avenue Utility Extensions pr oject which includes a feasibility study and
final design services for the mill and overlay project and final design for the utility extensions project.
Our proposed scope of services, schedule, and fee are detailed below.
PROJECT UNDERSTANDING
The City of Rosemount and Dakota County are currently planning for the reconstruction of County
Road 73 (Akron Avenue) from Bonaire Path to the northern City limits (City Project 2018-05). As part
of the public engagement process, residents along 121 st Street and 124th Court requested the City to
evaluate these streets for potential improvements that could be completed as a part of the County
project. The reconstruction of Akron Avenue will also require hydrant leads and utility services to be
extended outside of the proposed roadway once right-of-way for the project has been acquired.
Kimley-Horn is currently work ing for Dakota County and the City of Rosemount on the County Road
73 (Akron Avenue) reconstruction project. The City of Rosemount has requested a proposal to
complete the necessary feasibility study and final design for roadway improvements on 121st Street
and 124th Court, approximately 4,000 linear feet of roadway. We understand that the feasibility study
process will need to follow MN Statute 429 requirements and City of Rosemount standards. We have
assumed that that a mill and overlay will be the recommended approach to improving 121st Street and
124th Court which will be confirmed through the geotechnical analysis included in this proposal. A
map of the proposed mill and overlay improvements is also attached to this proposal.
SCOPE OF WORK
The following is a summary of the proposed scope of work to be completed for these improvements:
Task 1: Akron Avenue Utility Extensions – Final Design
Kimley-Horn will prepare final construction plans and specifications for the extension of hydrants,
water services, and sanitary sewer services for the existing public utilities along Akron Avenue
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
between Bonaire Path and 127th Street W. The City will provide as-built records of the recently
completed utilities included location and elevations of all hydrants and service stubs. Final plans and
specifications will be included in the County Road 73 (Akron Avenue) Reconstruction plan set and
project manual. Final plans will include up to five (5) utility plan and profile sheets and one (1) details
sheet showing City standard details.
Task 2. 121st Street and 124th Court Mill and Overlay – Feasibility Study
Task 2.1 Feasibility Study and Report
Kimley-Horn will prepare a feasibility study and report summarizing the findings of the geotechnical
analysis and identifying the proposed street and driveway culvert replacement improvements to be
included as a part of the project. We will complete a conditional analysis of the existing driveway
culverts and have assumed no upsizing of culverts will be considered. We will prepare a preliminary
engineer’s estimate of probable construction costs based on the recommended improvements . We
will revise the estimate based on City staff comments following submittal of the draft report.
We will work with City staff to develop a financing plan for the proposed improvements consistent with
MN Statute 429 regarding assessments. We have assumed the City will provide tax identification
numbers and street addresses for the properties to be assessed. We will prepare an assessment roll
consistent with the City’s front footage assessment policy for review by City staff. We have assumed
that the City will hire an appraiser to conduct a special benefit analysis if deemed necessary.
Task 2.2 Meetings
We will attend up to two (2) project meetings with City staff to discuss the analysis and findings of the
feasibility report. We have assumed that we will have a kick-off meeting with City staff following
notice to proceed and a meeting to review the preliminary analysis before submittal of a draft report.
Task 3. 121st Street and 124th Court Mill and Overlay – Data Collection
Task 3.1 Geotechnical Evaluation and Report
A Kimley-horn sub-consultant, Braun Intertec, will complete a geotechnical evaluation of the existing
roadway pavements to determine suitability for a mill and overlay. A total of six (6) pavement cores
will be obtained, four (4) along 121st Street and two (2) along 124th Court, to evaluate the condition
and depths of existing pavement. Each pavement core will be accompanied by a shallow hand auger
boring to identify thickness of the aggregate base and material competency of the upper s ubgrade
soils. A Geotechnical Evaluation Report will be prepared summarizing the findings of the evaluation
and providing a recommendation for the proposed mill and overlay.
Task 3.2 Topographic Survey
A Kimley-Horn sub-consultant, Pioneer Engineering, will obtain topographic survey information of the
project area necessary for the final design of the proposed improvements. The proposed
improvements are assumed to include mill and overlay of the pavement, replacement of driveway
culverts, and minor roadway ditch grading as necessary. No survey is proposed to be obtained
outside of the existing right-of way. The following is a summary of the information that will be
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
gathered through the topographic survey work:
• Surface features such as signs, light poles, trees, and mailboxes
• Private driveway profiles and driveway culvert inverts
• Profile streets and intersections including edge/center of pavement
• Underground utilities (Gopher One Call)
Task 4. 121st Street and 124th Court Mill and Overlay – Final Design
Task 4.1 Final Construction Plans
Kimley-Horn will prepare final construction plans for the proposed mill and overlay and driveway
culvert replacement improvements. We have assumed no additional impervious area will be created
by the project and no stormwater treatment will be required. The plans will be prepared consistent
with the plans for the County Road 73 Reconstruction project and integrated into the plan set for
bidding. We have assumed the following plan sheets will be necessary:
• Statement of Estimated Quantities
• Typical Sections and Details
• Alignment Plan and Tabulation
• Removals and Erosion Control
• Street Plan/Profile
• Culvert Profiles
We will provide the City with 60% plans for review and comment. Comments will be addressed and
included in the 90% submittal of plans and specifications to City staff for review. Plans for the mill
and overlay improvements will be included into the overall project SWPPP and NPDES Permit as
required by the MPCA.
Task 4.2 Special Provisions
We will prepare technical special provisions as necessary for the proposed improvements. The
specifications will be included in the project manual for the County Road 73 Reconstruction project.
Task 4.3 Engineer’s Estimate
We will prepare an engineer’s estimate upon completion of the 90% plans including detailed
quantities and bid items for inclusion in the statement of estimated quantities.
Task 4.4 Meetings
We have assumed we will prepare for and conduct up to three (3) meetings with City and private
utility staff through the plan development process. We have assumed that the following meetings will
be necessary:
• Utility coordination meeting
• 60% plan review meeting
• 90% plan and specification review meeting
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
Task 5. 121st Street and 124th Court Mill and Overlay – Construction Observation
Task 5.1 Construction Observation
Kimley-Horn will provide construction observation services for 121st Street and 124th Street
construction. The services will meet City of Rosemount and MnDOT State Aid requirements. We have
assumed 120 hours of construction observation time for this estimate.
ADDITIONAL SERVICES
Kimley-Horn will complete the following additional services upon request by the City. These services
are not included in this proposal.
• Attendance at Public Hearing and/or Assessment Hearings
• Final Assessment Roll
• Construction Phase Services
• As-Built Plans
SCHEDULE
The anticipated project schedule is shown below. We will work with the City to finalize a mutually
agreed upon schedule at the kick -off meeting.
Notice to Proceed November 6, 2018
Feasibility Study November 2018 – December 2018
Public Improvement Hearing February 2019
Final Design March 2019 – October 2019
Bidding December 2019
Start Construction April 2020
INFORMATION PROVIDED BY CLIENT
We shall be entitled to rely on the completeness and accuracy of all inform ation provided by the
City. The City shall provide information requested by Kimley-Horn during the project, including but not
limited to the following:
• As-built drawings of existing utilities and streets
• Sizing requirements for any proposed public utilities
• Available GIS and LIDAR data
• Recent feasibility report example
• CAD file of City Standard Details
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
ESTIMATED COSTS
Kimley-Horn will provide the scope of services identified above on an hourly basis. The following is a
summary of our estimated fees and expenses.
Work Task Estimated Cost
Task 1. Akron Ave Utilities – Final Design $ 6,160
Task 2. 121st/124th M&O – Feasibility Study $ 8,140
Task 3. 121st/124th M&O – Data Collection $ 4,390
Task 4. 121st/124th M&O – Final Design $ 22,720
Task 5. Construction Observation $ 16,800
Total Estimated Fees $ 58,210
Reimbursable Expenses $ 3,300
Total Estimated Fees and Expenses $ 61,510
A more detailed summary of our estimated hours and costs for engineering and construction
management services is provided on the attached spreadsheet. Labor fee will be billed according to
our current standard hourly rate schedule.
Our total estimated cost for the Scope of Services is $61,510 including all labor and reimbursable
expenses. Fees and times stated in this Proposal are valid for 120 days after the date of this letter.
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project. Please feel free to contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
William C. Klingbeil, P.E. Eric Fosmo, P.E
Project Manager Project Engineer
Attachments: 121st Street and 124th Court Map
Detailed Fee Estimate
CR 73 (AKRON AVENUE)124TH COURT WEST121ST STREET
WESTAPPALACHIAN TRAILLOCATION MAP121ST STREET AND 124TH COURTMILL AND OVERLAYLOCATION MAP2550 UNIVERSITY AVE. WEST, SUITE 238N TEL. NO. (651) 645 - 4197ST. PAUL, MINNESOTA 55114121ST STREET AND 124TH COURT MILL AND OVERLAY PROJECT
CITY OF ROSEMOUNT
AKRON AVENUE UTILITY EXTENSIONS
121ST STREET AND 124TH COURT MILL AND OVERLAY
COST PROPOSAL
OCTOBER 26, 2018
TASK 1
1.1 Utility Extension Plans 2 6 16 32 56 $6,160.00
Subtotal 2 6 16 32 0 0 56 $6,160.00
TASK 2
2.1 Feasibility Study and Report 2 6 32 12 4 56 $6,240.00
2.3 Meetings (Up to 2)6 6 4 16 $1,900.00
Subtotal 2 12 38 16 0 4 72 $8,140.00
TASK 3
3.1 Geotechnical Borings and Report 1 2 3 36 42 $4,390.00
Subtotal 1 2 3 0 36 0 42 $4,390.00
TASK 4
12.1 Final Construction Plans (up to 12 sheets)4 16 50 90 160 $17,460.00
12.2 Special Provisions 2 6 8 $940.00
12.3 Engineer's Estimate 1 2 4 6 13 $1,500.00
12.4 Meetings (up to 3)8 10 6 24 $2,820.00
Subtotal 5 28 70 102 0 0 205 $22,720.00
TASK 5
5.1 Construction Observation (Up to120 Hrs)120 120 $16,800.00
Subtotal 0 120 0 0 0 0 120 $16,800.00
TOTAL PROJECT HOURS 10 168 127 150 36 4 495 $58,210.00
REIMBURSABLE EXPENSES (6% of LABOR)$3,300.00
$61,510.00
121ST/124TH M&0 - FEASIBILITY STUDY AdminTotal
Hours
Estimated
Cost
AKRON AVE UTILITY EXT - FINAL PLANSProjectManagerTaskLead/Const.ObserverStaffEngineerorPlannerCAD/GraphicsDesignerSub-Consultant(Survey/Geotech)121ST/124TH M&0 - DATA COLLECTION
TOTAL ESTIMATED PROJECT COST (FEES AND EXPENSES)
ESTIMATED FEE SCHEDULE SUMMARY
121ST/124TH M&0 - FINAL PLANS
CONSTRUCTION OBSERVATION