HomeMy WebLinkAbout6.c. Approval of City Council Travel
EXECUTIVE SUMMARY
City Council Regular Meeting: April 2nd, 2019
AGENDA ITEM: Approval of City Council Travel AGENDA SECTION:
Consent
PREPARED BY: Erin Fasbender, City Clerk AGENDA NO. 6.c.
ATTACHMENTS: None APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve travel for Mayor Droste and Council
Member Weisensel to attend National League of Cities City Summit.
ISSUE
Mayor Droste and Council Member Weisensel have expressed interest in attending National League of
Cities (NLC) City Summit in San Antonio, TX on November 20th, 2019 to November 23rd, 2019.
SUMMARY
According to the City’s adopted policy, the conference must be approved in advance by a vote of the City
Council at an open meeting and must include an estimate cost of the travel. In evaluating the out-of-state
travel request, the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to City or his or her role as
Mayor or Council Member.
• Whether the elected official will be meeting and networking with other elected officials from
around the country to exchange ideas on topics of relevance to the city or on the official roles of
local elected officials.
• Whether the elected official will be viewing a city facility or function that is similar to nature to one
that is currently operating at, or under consideration by the City where the purpose for the trip is
to study the facility or function to bring back ideas for the consideration of full Council.
• Whether the elected official has been specifically assigned by the Council to visit another city for
the purpose of establishing a goodwill relationship such as a “sister-city” relationship.
• Whether the elected official has been specifically assigned by the Council to testify on behalf of the
City at the United States Congress or to otherwise meet with federal officials on behalf of the City.
• Whether the City has sufficient funding available in the budget to pay for the cost of the trip.
The estimated cost for Mayor Droste and Council Member Weisensel each to attend NLC City Summit is
$450 for airfare, $555 for special early bird conference registration and $126 plus tax for hotel fees per
night. The applicable “meals and incidental expense” rate for San Antonio, TX is $61 per day and $45.75
for first and last day of travel.
RECOMMENDATION
Staff recommends the City Council approve the request of Mayor Droste and Council Member Weisensel
to travel to and attend the conference.