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EXECUTIVE SUMMARY
City Council Meeting: May 7, 2019
AGENDA ITEM: 2018 Street Improvement Project, City
Project 2018-01: Change Order 1
AGENDA SECTION:
Consent
PREPARED BY: Stephanie Smith, PE (MN), Assistant City
Engineer;
Brian Erickson, PE, Director of Public
Works/City Engineer
AGENDA NO. 6.g.
ATTACHMENTS: Change Order 1 APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Approve Change Order 1 as part of 2018 Street
Improvement Project, City Project 2018-01
BACKGROUND
On June 19, 2018, City Council awarded the construction contract for 2018 Street Improvement Project,
City Project 2018-01, to McNamara Contracting. The majority of the project was completed last fall.
McNamara Contracting has requested the attached change order to cover the cost of items (irrigation
repair, landscaping restoration and replacement of an impacted water valve cover) not included in the
original contract.
To complete the restoration work in a timely manner, staff authorized the contractor to proceed. Staff is
bringing this item before Council to insure they are aware of the additional expense of $30,741.43 (2.9% of
the contracted amount) needed for this work.
COST AND FUNDING
A summary of the Bid Tabulation including the Engineer’s Estimate is shown in the following table. The
contract awarded was approximately $262,320.05 or 20% below the Engineer’s Estimate.
Table 1 – Bid Tabulation
Engineer’s
Estimate
McNamara
Contracting, Inc.
Schedule A – Mill & Overlay Improvements
(Base Bid) $1,052,924.00 $816,417.00
Schedule B – Alternate No. 1 – 158th Court,
158th St, 159th Court, Dakota Dr $121,968.00 $97,331.00
Schedule D – Alternate No. 3 – Fire Station 1
Mill & Overlay Improvements $71,337.50 $55,612.00
Schedule E – Alternate No. 4 – Abbeyfield &
Connemara Pedestrian Imp. $33,307.00 $40,560.00
Schedule F – Alternate No. 5 – Bacardi &
Bonaire Pedestrian Imp. $25,843.00 $33,139.00
Total $ 1,305,379.05 $1,043,059.00
Note: Schedule C was not awarded.
2
Change Order 1 is for $30,741.43 or 2.9% of the contracted amount. This cost will be funded by the Street
CIP Fund ($30,281.43) and the Water Utility Fund ($460.00). Assessments will not be modified.
RECOMMENDATION
Staff recommends Council pass the recommended motion which will approve the change order for 2018
Street Improvement Project, City Project 2018-01.