HomeMy WebLinkAbout6.m. Bonaire Path East, City Project 2018-03 Approve Construction Services and Design Amendment
EXECUTIVE SUMMARY
City Council Meeting: June 18, 2019
AGENDA ITEM: Bonaire Path East, City Project 2018-03:
Approve Construction Services and
Design Amendment
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, PE, Director of Public
Works/City Engineer
Stephanie Smith, PE, Assistant City
Engineer
AGENDA NO. 6.m.
ATTACHMENTS: Proposal for Additional Engineering
Services APPROVED BY: LJM
RECOMMENDED ACTION: Motion to: Approve Proposal for Additional Engineering
Services for Bonaire Path East, City Project 2018-03
BACKGROUND
City Project 2018-03 is proposed to convert Bonaire Path East from the existing rural gravel section to a
paved section. The project will also include utility work and improvements at the existing railroad crossing
on Bonaire Path E to facilitate the establishment of a railroad quiet zone at this crossing. The following
actions have moved this project along to its current status.
• February 20, 2018 – Council approved an engineering services contract with Bolton & Menk.
• October 30, 2018 – Public informational meeting for nearby property owners.
• November 5, 2018 – Council held a public improvement hearing and ordered the project and the
preparation of plans and specifications.
• December 4, 2018 – Council approved additional services to acquire right-of-way (ROW).
• March 19, 2019 - Council approved the plans and specifications and authorized the advertisement
for bids.
• May 5, 2019 – Council accepted the bids and awarded a construction contract.
As part of the original engineering services contract no construction observation or administration were
included in the event this project was delayed or cancelled. In addition, during construction there is a need
for geotechnical services to insure that the necessary materials and compaction are achieved as part of this
state aid project. As a result, there is a need to amend the engineering services contract. The estimated
project duration is 12 weeks for construction as noted in the proposal.
Additionally, there was some extra effort that was required during the design phase for which Bolton &
Menk is requesting compensation.
• Extra coordination and redesign in order to reduce the impact on existing Xcel Energy
transmission lines. Without this additional effort the added cost for relocation was estimated at
approximately $65,000 per pole or a total of $325,000 for 5 poles.
• Extended coordination with Union Pacific Railroad. As part of the design effort Bolton & Menk
expended significant effort to coordinate with the railroad. The additional effort could not have
been planned for as part of the original design contract.
I:\City Clerk\Agenda Items\Approved Items\6.m. Bonaire Path East, City Project 2018-03 Approve Construction Services and Design Amendment.docx
• Design of trail connection at the Flint Hills Soccer Complex. Near design completion there was
desire to extend a trail connection to take advantage of additional connections provided by the trail
designed along the north side of Bonaire Path.
COSTS & FUNDING
The total project cost estimate is tabulated below:
This project is scheduled in the 2018-2027 CIP. It is proposed to be funded by a combination of MN State
Bonding funds, MN State-Aid funds, utility core funds, and special assessments of benefitting properties.
A preliminary assessment roll is included in the Feasibility Report.
RECOMMENDATION
Staff recommends the City Council approve the proposal for construction services and design amendment
for Bonaire Path East, City Project 2018-03.
2
N:\Proposals\Rosemount\Bonaire Path Extension 111118\Amendment and Construction Services.docx
April 8, 2019
Mr. Brian Erickson, PE
Director of Public Works/ City Engineer
City of Rosemount
2875 145th St West
Rosemount, MN 55068
Re: Proposal for Additional Engineering Services
2019 Bonaire Path Improvements – Final Design
Dear Mr. Erickson:
This letter is a follow up to the conversation that we had at our 90% Plan review meeting on February 6th,
2019 in your office. At that meeting, we had brought up a few concerns that the Bolton & Menk was
required to provide services in a few different areas that went above and beyond the original proposal of
the project. We also discussed providing construction services for the project as this was not a part of the
original project proposal. Those areas and additional fees are detailed below.
Redesign of Bonaire Path / Coordination with Xcel Energy Transmission $24,000
In order to maintain a proper clear zone on Bonaire Path required by Minnesota State Statue, several
iterations of redesign had to be performed before an acceptable option was found. Without this redesign,
the city would have incurred the cost to relocate the transmission poles on the north side of Bonaire Path
inside of the existing Xcel Energy easement, over $65,000 per pole.
Right of Way Acquisition (Henning Professional Services) $44,875
It is fairly common practice to not include right of way acquisition in the original scope due as the size,
type, and number of easements needed to complete the project is typically not known until after preliminary
engineering has been completed. At the December 4th City Council Meeting, Henning Professional
Services, Inc. proposal for right of way services was approved for $38,875 with an additional $6,000 needed
for Bolton & Menk to complete the easement exhibits and easement surveying. No mark up was applied to
the Henning Professional Services Proposal by Bolton & Menk for contract administration and
coordination.
Extended Coordination with Union Pacific Railroad $11,000
Bolton & Menk has gone above and beyond typical expectations for coordination with outside agencies
when coordinating with Union Pacific Railroad. Outreach to Union Pacific began April 13th, 2018 and
Union Pacific was non-responsive until December 27th, 2018. This included many emails, phone calls, and
even contact through the MnDOT Rail Office to no avail. There is no additional fee request for the two-
funding meeting Bolton & Menk attended at MnDOT Central Office. We continue to work through plan
revisions with Union Pacific and MnDOT in order to get the necessary permits and agreements in place for
construction.
Name: Brian Erickson, P.E.
Date: April 5, 2019
Page: 2
N:\Proposals\Rosemount\Bonaire Path Extension 111118\Amendment and Construction Services.docx
Trail Connection to Flint Hills Sports Complex $4,000
After the 90% plan submittal it was requested that a trail connection between Bonaire Path and the existing
trails in the Flint Hills Sports Complex be designed. This trail design was accomplished using county lidar
data as city staff did not feel it was necessary to send survey staff to collect topographic data and incur
additional cost beyond final trail design.
Construction Services $126,755
The amendments to the design followed the work plan submitted in the original proposal. The construction
tasks were not included in the original proposal so we have included a detailed description of the
construction tasks that will be completed.
Construction Staking
Objective: Complete necessary field staking.
Description: Survey crews will complete field staking on the following features:
• Construction limits
• Grading
• City utilities
• Curb and gutter
• Sidewalk
• Signage
• Easements
• Miscellaneous infrastructure features
Deliverables: Field stakes, documentation of install survey points
Construction Administration
Objective: Support city staff during construction
Description: Project manager, Matt Blazer, will perform the following construction administration
responsibilities:
• Attend preconstruction meeting
• Perform on-site review pertaining to work and progress as needed
• Attend weekly progress meetings as needed
• Prepare change orders and written directives
• Review shop drawings, material lists, and suppliers
• Review and approve pay requests
• We have assumed a 12-week construction schedule, 8 hours per week at a rate of $130/hour. Total
construction administration fees are estimated at $12,480. We will monitor the contractors schedule
and notify the City of any changes.
Deliverables: Not applicable
Resident Project Representative (RPR)
Objective: Provide a highly-qualified resident project representative (RPR) to perform construction
administration and observation of the contractor’s work
Name: Brian Erickson, P.E.
Date: April 5, 2019
Page: 3
N:\Proposals\Rosemount\Bonaire Path Extension 111118\Amendment and Construction Services.docx
Description: The RPR will be on site full-time during various stages of construction to observe and
review the quality of. All of our RPRs are MnDOT certified and have extensive training and experience.
The RPR will perform the following tasks:
• Provide day-to-day construction observation and coordination between contractor, city, and
residents/property owners
• Maintain daily construction logs and documentation of pay items
• Coordinate and document materials testing requirements and material certifications
• Wage and payroll
• Work with city and contractor to prepare monthly pay requests
• We have assumed a 12-week construction schedule, 50 hours per week at a rate of $115/hour. Total
construction observation fees are estimated at $69,000. We will monitor the contractors schedule and
notify the City of any changes.
Deliverables: Inspection notes, photos, other field records.
Construction Geotechnical Services $22,096
Bolton & Menk requested bids from multiple geotechnical testing firms and after analyzing the bids have
recommended Braun Intertec to perform the construction testing during construction as required by the
project documents. Braun is a reputable testing firm with lots of experience with the additional materials
testing requirements on State Aid funded projects similar to Bonaire Path. At the city’s request all of the
geotechnical proposals can be made available to staff.
Total Proposed Amendment $418,425
This would bring the total design and construction services fee, including land acquisition, to $396,329.
This is 17.5% of the estimated construction cost as is well within industry standards of 15% to 25% for
complete engineering services and project delivery.
Thank you, again, for the opportunity for Bolton & Menk to work on this project, as well as your continued
consideration of our services to the City of Rosemount. We look forward to continuing to work with you
and the City on this project. If you have any questions regarding our request, please do not hesitate to call
us.
Sincerely,
Bolton & Menk, Inc.
Matt Blazer, P.E.
Project Manager
Brian Hilgardner, P.E.
Principal
Bill Droste
Mayor, City of Rosemount
Erin Fasbender
City Clerk, City of Rosemount