Loading...
HomeMy WebLinkAbout19940124-12191994-Park and Rec CommissionPARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF JANUARY 24, 1994 MEMBERS PRESENT: Dave Giliuson, John Howard, Linda Ladzun, Jerry Puciaty, Tom Reller, Scott Rynerson, Deanna Simpson STAFF PRESENT: Dave Bechtold Dir rviectorParksandRecreation; Rick Cook, Park Supe sor; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: None. CALL TO ORDER: The meeting was called to order at 7:40 p.m. by Chairperson, Scott Rynerson. ADDITIONS TO THE AGENDA: None. APPROVAL OF THE DECEMBER 20, 1993, MINUTES: MOTION by John Howard to accept the minutes of the December 20, 1993, meeting. SECOND by Jerry Puciaty. Ayes: 7 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None. p:;B S I.RAAA UPDATE: Tom Nuemann was not available for this meeting, however, he dropped off a memo to submit to the Parks and Recreation Committee. A copy of that memo will be included with the minutes when they are sent out. II.PARK EVALUATIONS/STAFF WORK (RICK COOK1: Nothing to report at this time. III. SUMMARY OF WORK SHOP MEETING OF JANUARY 15, 1994: Postponed due to cold weather. IV. ERICKSON COMMUNITY SaUARE UPDATE: Deanna Simpson requested some updated information on finances for Erickson Community Square. She also stated that Chuck Novak is working on plans for the shelter and would like to have him present this information at the next Erickson Community Square Meeting. However, to give Chuck some more time to work on the plans she requested that the meeting be changed from February 9, 1994, to February 23, 1994. Deanna mentioned that the Garden Club purchased labeling material and has started making plant labels for the community garden. She also stated that there is still a problem with snowmobiles "cruising" through the garden. Dave Bechtold commented that he had talked to the Police Chief about snowmobile complaints. The Police Chief stated that if there are concems or complaints, that the people should contact his office. Dave Bechtold will sending a personal invite to Kevin Lipps for attending the meeting. He is the manager of the John Deere business (Corcoran Propertyl. PARKS AND RECREATION COMMITTEE MEETING APPROVED JANUARY 24, 1994 Page 2 V. CARROLLS WOODS UPDATE: Mike Busho, Chairperson of Carrolis Woods Committee gave an update. Due to the cancellation of the walk-through which had been scheduled for Saturday, January 15, 1994, Mike requested that a new date be set for a walk-through. The dates given to the Parks and Recreation Committee were February 12, 1994, or February 26, 1994. It was decided that Saturday, February 26, 1994, at 1 p.m. would work best. Carrolls Woods has requested that a new set of maps be designed to show all the trails. Buckthorn is being scheduled to be cut again sometime in March. The exact date will be set at the next Carrolls Woods Committee meeting. The Carrolls Woods Committee is requesting feedback from the Parks and Recreation Committee as to what would be appropriate for the entrance in to the park. Mike Busho recommended that this be discussed at the walk-through. VI. WENSMANN 6TH ADDITION: A map showing the open space for a linear park and another for play was provided to the Parks and Recreation Committee. Mr. Terry Wensmann was present to answer questions. Mr. Wensmann stated that the open space would be a 1/2 acre linear park with the narrowest point being 30 feet wide. Dave Bechtold discussed the park area to be used for p ay. It is approximately 90' wide x 135' long, plus land to be added on in the future developments to the west of this site. There was a great deal of discussion relating to the linear park and the trail next to the homes that was included with that linear park. Items discussed included the maintenance of the site, the location of the trail next to the homes, the design of the site, and whether it shoutd be a public or private amenity of the development. Terry Wensmann stated he was agreeable to a proposal that would give them credit fo a 1/2 acre of park dedication with the amount of that credit to be used towards landscaping, trees, tables, and benches for that 1/2 acre area. Wensmann will hold another Citizen's Meeting for input from the residents next to the project. Deanna Simpson had concerns regarding lighting along the trail, etc. If there is to be a trail, lighting should be considered. Dave stated that the idea was to divide the townhomes up by having an open space. Mr. Wensmann stated that where the open space is located on the map divides the different styles of townhomes. He felt the location of the new park site was more in the center of the total development when this portion and the next portion of the projects are built. He stated that future park land would become available in the next step of development. Tom Reller stated that he thought the trail might be too close to the townhomes and the townhome owners might have a problem with that. PARKS AND RECREATION COMMITTEE MEETING APPROVED JANUARY 24, 1994' Page 3 Dave Bechtold suggested that the open space have no path. Deanna asked Mr. Wensmann if the Parks and Recreation Committee could have input on the landscaping or if something on that line could be worked out. Mr. Wensmann agreed. Mr. Wensmann also stated that he would prefer an open space with landscaping and no trail. Scott Rynerson stated that 30 feet is not what he had in mind for an open space and that if is important for the location of the park to be in the most populated area. The Parks and Recreation Committee should be giving consideration and planning for what is in writing now, not what might be coming in the future. MOTION by Deanna Simpson with a second by John Howard to take 1/3 acre with the stipulation that the future development will include a park dedication of a minimum of 1 1/2 acres to the west of that site. The 1/2 acre of dedication of the outlot to be given as credit to be used for the development of that outlot including landscaping. The remaining dedication to be taken as cash. This is to include three 13) tables and two (2) benches in the 1/2 acre site. Ayes: 6 Nays: 1. MOTION CARRIED. 3 1 I. KIOSK DESIGN AND IMPLEMENTATION: Students from the Architectural Technology Department at Dakota County Technical College dropped off their Kiosk Design Drawings for the Dakota County Bikeways. The Kiosk would be located at Chippendale and County Road 42. The students would like Dave Bechtold and the Parks and Recreation Committee to decide on the drawings and concepts. Dave recommended that the students come to the next Parks and Recreation Committee meeting and give a presentation. Linda Ladzun agreed that this is a good idea. Dave also stated that Bud Osmundson is checking on the lease agreement for the property located at Chippendale and County Road 42 to make sure this Kiosk use would be allowed. Dave stated that the county will pay for constructiort of the project and that the city will maintain it. Dave stated that he would write a letter to the students to ask them to attend the next meeting and give a presentation on their ideas. Linda Ladzun also suggested that maybe the students could come up with ideas for the Carrolls Woods entrance. Mike Busho said that was fine. Dave Bechtold said that this would be something to ask the students at the next committee meeting. II.CHAIRPERSON'S REPORT JERRY PUCIATY - None. LINDA LADZUN - None. s r ' PARKS AND RECREATION COMMITTEE MEETING APPROVED JANUARY 24, 1994 Page 4 JOHN HOWARD asked Dave Bechtold to give an update on Erickson Community Square meeting with the Guard. Dave said that he, Jim Koslowski and Rick Cook met with Major Glass and First Sergeant Theide and that they in tum needed to meet with he engineering and planning portion of the Guard out of Willmar to discuss the project further. John noted that this is Scott's and Deanna's last meeting,and thanked them for their service on the committee. SCOTT RYNERSON said he enjoyed being a member and that he will always be active in what happens in the community. He thanked Dave and his staff for the good job they are doing. DEANNA SIMPSON said she has served for 9 years and has really enjoyed working with the committees and the staff. "Dave and his crew always were ready to help out and get projects completed." She also noted that she will still be on the Carrolls Woods and Erickson Community Square Committees. TOM RELLER asked if the Jaycee Park shelter can have a sign posted stating the hours that it is open. Also he said that there is some graffiti on the bathroom doors. Discussed city ordinances on parks and if the criteria can be changed. Kathy Busho from the Planning Commission stated the Director should look in to the situation for parks and non-park open space in developments. MOTION by Jerry Puciaty with a second by Deanna Simpson to direct Dave Bechtold to look in to an ordinance concerning non-park open space as it relates to development. Ayes: 7 Nays: 0. MOTIONED CARRIED. At the next meeting, Dave will report back what progress has been made with this item. III. DIRECTOR'S REPORT DAVE BECHTOLD thanked Scott and Deanna for serving on the committee and stated that the Parks and Recreation staff have enjoyed working with them over the years. At the next meeting, we will be swearing in the new members. Also, some agenda items will be Park Ordinances, By-Laws and election of new officers. ADJOURNMENT: MOTION by John Howard to adjourn the meeting. Deanna Simpson SECONDED the motion. Meeting adjourned at 9:35 p.m. Ayes: 7 Nays: 0. MOTION CARRIED. Respectfully Submitted Nancy L. Sch upp Recording Secretary f PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF NOVEMBER 21, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jeff Moser, Jerry Puciaty STAFF PRESENT: Jim Topitzhofer, Parks & Recreation and Community Centsr Director, Lisa Jost, Recreation and Community Center Manager; Lacelle Cordes, Parks and Recreation Programmer; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Tom Reller CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE OCTOBER 17, 1994, MINUTES: MOTION by Jeff Moser to accept the minutes of the October 17, 1994, meeting. SECOND by Mike Eliason. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None L::::BU'.`I:ItitE I.CARROLLS WOODS UPDATE: Mike Busho was present to give an update. Mike commented that the southwest trail has been cut and limerock is in place. Also, the new section that runs along the ridge has been completed. Mike commented that in the spring more limerock will be needed and the trails will need to be trimmed down in areas to maintain the 8 foot width. The sub-committee discussed opening the deer trail that is on the west side of Carrolls Woods, near Schwarz Pond. This trail would head south into the woods and would be a wood chip traiL Signage for Carrolls Woods' three main entrances was discussed as well as the possibility of small signage in the woods where trails cross each other to direct people through the woods. Mike Busho commented that the cub scouts cleaned up the woods before and after the Haunted Woods program. The sub-committee discussed the possibility of having a "major" clean-up of the woods. There is some old fencing and concrete blocks that need to be removed. Mike commented that the sub-committee is looking for the assistance of city staff on this. Mike commented that Carrolls Woods will be open for cross country skiing this year. The City of Lakeville will assist with the grooming of the trails. Buckthorn cutting was completed on Saturday, November 19, 1994. There were 1 1 volunteers assisting city staff. Mike commented that buckthorn cutting is on hold now until next spring. Mike commented that reinforestation of the abandoned trail, which is the south trail, will not be done at this time, however the trail will be closed off. Mike commented that the Haunted Woods program had an attendance of approximately 1400 people. This is down from last year. PARKS AND RECREATION COMMITTEE MEETING APPROVED November 21, 1994 Page 2 Dave Giliuson asked if there wiil be signage at the entrances listing the rules and what is not allowed in the park, such as bikes. Mike commented that the rules and regulations will be posted. Jim Topitzhofer commented that the signage for the three main entrances may possibly be done this fall. Dave Giliuson recommended that the Carrolls Woods Sub-committee, at the next meeting, discuss which trails will be used and which will be closed off. Dave recommended that a new map be developed showing this information. II.ERICKSON COMMUNITY SQUARE: Jeff Moser commented that sub-committee members have selected divisions of the project to manage. Construction is scheduled to start next spring. Also, a local engineering firm has been hired to work on the mechanical and structural aspect of the project. The sub-committee briefly discussed constructing an additional covered picnic area. III. RAAA UPDATE: RAAA representatives were not present at the meeting. However, the RAAA 1994 Participant and Age Statistics was in the Parks and Recreation Committee's packet. IV. SUB-COMMITTEE SELECTION POLICY: Jim Topitzhofer submitted, as part the packet information, a draft copy of the policy of the Parks and Recreation Sub-Committee Policy for the Parks and Recreation Committee's review. Discussions were held and minor changes recommended. Dave Giliuson requested Jim Topitzhofer to make changes and send out a final format of the policy to the Parks and Recreation Committee members as well as to the sub- committee chairpersons. The Parks and Recreation Committee will vote on the policy at the next regular meeting. V. SHANNON MEADOWS ADDITION: Jim Topitzhofer gave an overview of the Shannon Meadows Addition, also known as the Strese/Burkalter property. Jim commented that the developers have changed their plans. They are now proposing greater density, 43 dwellings in this 12.84 acre parcel or 3.35 dwelling per acre. Mike Eliason asked if the plans have changed does the Parks and Recreation Committee have the opportunity make changes as well? Lacelle Cordes commented that as long as the developer has made concept changes then the Parks and Recreation Committee has the opportunity to make changes. VI. CMC UPDATE: Jim Topitzhofer updated committee members on the CMC Development. CMC has started their proposed development project located north of County Road 42 and west of Biscayne Avenu. They have begun grading the south portion of the development, below the railroad spur.""Jim commented that the property where the railroad spur is located is one of the many issues yet to be resolved before the final plat is approved by City CounciL VII. WENSMANN 7TH ADDITION: Jim Topitzhofer commented that at the last regular meeting,the Parks and Recreation Committee rejected Wensmann 7th Addition proposal and passed a motion to accept the full 3.84 acres of land dedication, specifying this land to be connected to the existing park in Wensmann 6th Addition. Jim forwarded this response to Wensmann Builders and the planning staff. The project is now on hold and alternatives are being considered. 1#d1i`>:;ESI:I S', I. KELLY TRUST PROPERTY: Jim Topitzhofer gave an update on the Kelly Trust Property that is now available for sale. Jim commented that two outdoor recreation grant proposals were sent to the Department of Natural Resources (DNR) in May, 1994. One is for the acquisition of G . PARKS AND RECREATION COMMITTEE MEETING APPROVED November 21, 1994 Page 3 property just north of Carrolls Woods and the other for the acquisition of land located on the north side of Birger Pond. Both acquisitions are located within the Kelly Trust Property. Jim commented that a response from the DNR is expected in February. The acquisition attached to Carrolls Woods is 19 acres and the Birger Pond acquisition is approximately 20 acres. Jim commented that he has expressed the Parks and Recreation's desire to pursue these two park land acquisitions to the Planning Commission and the planning staff. II.CHAIRPERSON'S REPORT: JERRY PUCIATY asked about the progress to change the By-Laws. Jim Topitzhofer commented that issue has not been addressed by the City Council yet. LINDA LADZUN expressed disappointment that current Parks and Recreation Committee members will have to re-apply for the committee. Jim commented that he recommended only the merger of the Parks and Recreation Committee and the Community Center Commission, and that the new committee be a seven member committee. The City Council recommended and approved decision for present members to have to re-apply. JOHN HOWARD disagreed with the land dedication and cash dedication formulas. Jim Topitzhofer recommended that this issue to re-addressed at the next Parks and Recreation Committee Workshop. DAVE GILIUSON asked about outdoor ice skating lessons. Lisa Jost commented that we will be offering lessons on Monday, Tuesday and Thursday with lessons beginning December 10, 1994. This information will appear in the Winter Brochure. Dave commented that the next Parks and Recreation Committee Workshop meeting will be held on December 1, 1994, at 7:30 p.m. The topic of discussion will be park dedication formulas. III. DIRECTOR'S REPORT: Jim commented that the weekly reports are attached as part of the packet for the Director's Report. Jim commented on few items. Wendy Willman resigned from the Parks and Recreation Department. The city has been accepting applications for the programmer position. Jim hopes to have someone hired by the first of next year. December 4, 1994, is the Share the Spirit of a Rosemount Holiday Celebration. There will be many events going on at the Community Center as well as a tree lighting ceremony. Jim also commented that the Community Center Commission had their last meeting this month. ADJOURNMENT: MOTION by Linda Ladzun to adjourn the meeting at 8:55 p.m. SECOND by John Howard. Ayes: 6 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary t PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF OCTOBER 17, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, Linda Ladzun, Jeff Moser,Jerry Puciaty, Tom Reiler STAFF PRESENT: Jim Topitzhofer, Parks & Recreation and Community Center Director; Rick Cook, Buildings and Grounds Supervisor; Lisa Jost, Recreation and Community Center Manager; Lacelle Cordes,Parks and Recreation Programmer; Nancy Schrupp,Parks and Recreation Secretary Aide MEMBERS ABSENT: John Howard CALL TO ORDER: The meeting was called to order at 7:33 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: Under New Business add in as Roman Numeral IV, Outdoor Ice Skating Lessons and Roman Numeral V, Jaycee Park New South Parking Lot. Chairperson's Report is Roman Numeral VI, Director's Report will become Roman Numeral VII and Adjournment will become Roman Numeral VIII. APPROVAL OF THE SEPTEMBER 19, 1994, MINUTES: MOTION by Tom Reller to accept the minutes of the September 19, 1994. SECOND by Mike Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None E)::::B S:I i S I.CARROLLS WOODS UPDATE: Mike Busho was present to give an update. Mike explained that the Carrolls Woods Sub-committee had received a question from a resident on the deer trail on the north side of Carrolls Woods. The resident commented that the Master Plan shows that it is asphalt. Mike commented that the Sub-committee does not have any plans to put in the asphalt at this time. Mike commented that the Sub-committee discussed new trails and abandoned trails. The Sub- committee discussed the possibility of signage throughout the woods to direct people in and around the woods. Mike commented that Bud Osmundson, Public Works Director, was present to discuss the culvert. Mike explained that a resident requested an inventory of trees that were removed for the trail. Mike commented that there will be a re-inforestation plan to replace some of the trees. Mike commented that the Carrolls Woods Sub-committee made a motion to not allow bikes in the woods and discussions were held on possibly grooming trails for cross country skiing. Mike commented that the next buckthorn removal project will be held on November 19, 1994, from 9 am to Noon. Volunteers would be appreciated. Linda Ladzun commented that she received a call from a resident questioning if lighting along the trails would be installed. Mike commented that there are no plans for this type of lighting and that by lighting the trails it would take away from the passive recreation use. Mike commented that membership criteria will be discussed at the next meeting. Dave Giliuson requested that this issue be addressed and would like to receive something in writing on it for discussions at the next Parks and Recreation Workshop meeting to be held on November 3, 1994, at 7:30 p.m. PARKS AND RECREATION COMMITTEE MEETING APPROVED October 17, 1994 Page 2 II.ERICKSON COMMUNITY SQUARE UPDATE: Jim Topitzhofer handed out the latest plan to the Parks and Recreation Committee. This plan is to be presented to the City Council at the October 18, 1994, meeting. Jim commented that the initial grading has been completed and that this was done at no cost as it was part of the 145th Street project. The next meeting is scheduled for November 3, 1994, at 6 p.m. This meeting will precede the Parks and Recreation Committee Workshop. III. PARK DEDICATION POLICY: Jim gave an overview of the discussions held at the Parks and Recreation Committee Workshop meeting regarding Park Dedication. Jim commented that there had been some confusion regarding the calculation for park dedication. Jim provided in the packet,for the Parks and Recreation Committee,the formulas used to calculate park dedication. Jim commented that he had done a comparison study with the neighboring cities and recommended an increase for the park dedication formula from 514,000 to 515,000 per acre. MOTION by Dave Giliuson to recommend City Council to authorize an increase in the residential land value for the park dedication formula from $14,000 to 515,000 per acre, effective January 'I, 1995. Ayes: 6 Nays: 0. MOTION CARRIED. IV. WENSMANN 7TH ADDITION: Jim Topitzhofer commented that this was the main topic at the October 6, 1994, Parks and Recreation Committee Workshop. The Committee had voiced disapproval over the revised plat, which had proposed a park adjacent to County Road 42. The Parks and Recreation Committee requested the Planning Commission to consider placing townhomes between the highway and the park for safety reasons. The Planning Commission accommodated this request by revising the plat. However,the Parks and Recreation Committee felt that the revised park is not large enough to have play equipment on it. Jim commented that at the Workshop meeting the Parks and Recreation Committee had made a motion to request removal of the southeast quad units in Wensmann 7th Addition and accept the total area as land dedication, and if removal of the quad units is not acceptable, total park dedication be accepted in the form of cash. Jim commented on the possibility of accepting a one (1) acre park with a small playground and would like to the Parks and Recreation Committee to re-evaluate the issue. Dave Giliuson commented that some land is better than none and that the motion made at the Workshop meeting is not acceptable. Discussions were held on the size and shape presented in the plat and according to the park dedication ar d siz of the land development, the Parks and Recreation Committee is entitled to approximately three (3) to four (4) acres. Mike Eliason asked what type of playground equipment would be installed. Lacelle Cordes commented that it would be similar to that at Connemara Park. The Parks and Recreation Committee agreed to request the full amount of acreage that is entitled, which is calculated at 3.84 acres. A comment was made that the Parks and Recreation Committee had accepted less land in the previous phase for Wensmann. MOTION by Dave Giliuson to accept the full 3.84 acres in the Wensmann 7th Addition and the land shall be connected to the existing park in the Wensmann 6th Addition. SECOND by Jerry Puciaty. Ayes: 6 Nays: 0. MOTION CARRIED. E111f::::B S:L11iE S' I.COPE ADDITION: Jim commented that the owner of the Cope Building on Highway 3, south of Fluegel Supply, is seeking approval on improvements and that Mr. Cope has already improved the exterior of the building. Jim commented that additional improvements include c PARKS AND RECREATION COMMITTEE MEETING APPROVED October 17, 1994 Page 3 curbed driveways and front parking lot with some landscaping. Jim recommended accepting a cash dedication in the amount of 5770. MOTION by Tom Reller to recommend City Council to accept cash dedication in the amount of 5770 for the Cope Addition. SECOND by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. II.BETTY JOE'S DANCE STUDIO: Jim commented that Betty Joe's Dance Studio is relocating to Burma Avenue, south of 145th Street and that the new plat is .57 acres. Jim recommended the Parks and Recreation Committee accept cash dedication in the amount of 5627. MOTION by Dave Giliuson to recommend City Council to accept the cash dedication in the amount of $627 for Betty Joe's Dance Studio. SECOND by Jeff Moser. Ayes: 6 Nays: 0. MOTION CARRIED. III. REX'S RICH VALLEY ESTATES: Jim commented that this proposed development is located south of County Road 42, east of Highway 52 and that the plan calls for a culdesac with a south bound easement for future road expansion. Jim commented that the total area of the site is 12.5 acres, consisting of five 2.5 acre lots. Jim recommended that the Parks and Recreation Committee accept cash dedication in the amount of S2,800. MOTION by Dave Giliuson to recommend City Council to accept cash dedication in the amount of $2,800 for Rex's Rich Valley Estates. SECOND by Jerry Puciaty. Ayes: 6 Nays: 0. MOTION CARRIED. IV. OUTDOOR ICE SKATING LESSONS: Lisa Jost, Recreation and Community Center Manager, was present to discuss outdoor ice skating issues. Lisa commented that the Parks and Recreation staff has been discussing the idea of offering outdoor ice skating lessons this year. Lisa stated that this program was not offered last year. Lisa commented that outdoor skating lessons would possibly be offered on Mondays,Tuesdays or Thursdays and that the sessions would run six (6) weeks with the sixth week being considered the make-up week due to weather cancellations. Lisa also commented that the Jump and Spin Skating School is offering fall, winter and spring sessions with classes held on Saturdays at the Rosemount Arena and the sessions are priced at 575, 565 and 555 consecutively. Lisa commented that she wanted to open this issue up to the Parks and Recreation Committee for discussion. Dave Giliuson strongly recommended having the outdoor skating lessons and he commented that the kids seemed to have fun. The Parks and Recreation Committee agreed that they would like to see outdoor skating continue. Lisa Jost commented that she will begin advertising for instructors and work on getting the program going. V. JAYCEE PARK SOUTH PARKING LOT: Bud Osmundson, Buildings and Grounds Director/City Engineer presented the issue of the parking lot being installed along with the needed sewer lines and that the cost is approximately 554,000. Bud commented that he had received price quotes and that they are rather high and he is looking at other options. Bud asked the Parks and Recreation Committee if they would like this parking lot installed now and if not, he would like to go ahead with the storm sewer line portion of the project, which would cost approximately 517,000 to $18,000. Bud explained that water is "pooling" in this area and residents near there are concerned about getting water in their basement. PARKS AND RECREATION COMMITTEE MEETING APPROVED October 17, 1994 Page 4 Discussions were held on the necessity of this parking lot at this time. The Parks and Recreation Committee felt that it is not needed at this time. However, Dave Giliuson commented that the storm sewer should be put in and would like see the area be graded, install a limerock trail and make the area look presentable by possibly seeding or putting in sod where the parking lot is supposed to be. MOTION by Dave Giliuson to install the storm sewer in Jaycee Park, South Parking Lot and have minimal grading, seeding, and install limerock to make the area look presentable and reserve judgement on the parking lot for a later date. SECOND by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. VI. CHAIRPERSON'S REPORT JERRY PUCIATY: None. JEFF MOSER: None. LINDA LADZUN commented that the Community Center Commission is reviewing policies nd going over fees. Linda asked if someone from the Parks and Recreation Commi'ttee was . attending the_Rosemount Activities Programs 1RAP) meetings. Jim commented that Jerry Puciaty is on the list. Jerry commented that he has not been able to attend and if anyone else is interested they are.more than welcome to take his place. MIKE ELIASON commented on the future athletic complex and would like to see that the committee and staff keep it in mind for future discussion. TOM RELLER complemented the Buildings and Grounds staff on doing a great job of putting in the trail without damaging beneficial trees. Tom asked if the Parks and Recreation Department has considered holding the Haunted Woods on a different day. Lacelle Cordes commented that the staff and the Halloween Committee have discussed this, however, it would defeat the purpose of the Haunted Woods Program, which is to offer a safe alternative to trick or treating. DAVE GILIUSON commented that motions made at the Parks and Recreation Workshop meeting should be brought back to the Parks and Recreation Committee Regular meeting for official approval. VII. DIRECTOR'S REPORT: Jim Topitizhofer commented that the second RAP Grant was turned in on Monday, October 17, 1994 and that he is also working on another grant with the School Di°strict which is to be completed and sent in December. Jim commented that we a e still looking for volunteers for Halloween and encouraged the Parks and Recreation Committee members to participate. Jim informed the Parks and Recreation Committee that Randy Moe, Arena Manager resigned. Randy's last day was Monday, October 17, 1994. ADJOURNMENT: MOTION by Linda Ladzun to adjourn the meeting at 9:15 p.m. SECOND by Mike Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary 1 PARKS AND RECREATION COMMI7TEE MEETING APPROVED REGULAR MEETfNG OF SEPTEMBER 19, 1994 MEMBERS PRESENT: Mike Eliason, Linda Ladzun, Jeff Moser, Jerry Puciaty, Tom Reller STAFF PRESENT: Jim Topitzhofer, Parks & Recreation and Community Center Director, Rick Cook, Buildings and Grounds Supervisor; Lacelle Cordes, Parks and Recreation Programmer, Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Dave Giliuson, John Howard CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Linda Ladzun, Vice Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE AUGUST 15, 1994, MINUTES: Five comments made by Jerry Puciaty on Carrolls Woods issues will be added to the minutes under Old Business, Roman Numeral II — Carrolfs Woods Update, Paragraph Four. MOTION by Tom Reller to accept the minutes of the August 15, 1994, with Jerry Puciaty's comments added. SECOND by Jerry Puciaty. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None E::::Bi S`IIiiES I. MERGER OF PARKS AND RECREATION COMMITTEE AND COMMUNITY CENTER COMMISSION: Jim Topitzhofer commented that further discussions on the merger were held at the workshop meeting for the Parks and Recreation Committee members. At the workshop, Jerry Puciaty suggested to formally decide on the issue at the next Parks and Recreation Committee meeting. Jim suggested a format of two meetings per month, with the second meeting concentrating on development issues only. Jim requested the committee members to consider the following proposal to the City Council. Combine the Parks and Recreation Committee with the Community Center Commission, to be entitled "Parks and Recreation Committee", and that the City Council determine the size of the newly formed Parks and Recreation Committee and the date of the merger in the near future. Linda Ladzun expressed her feelings regarding the Workshop meeting and does not want to see that dropped. She questioned if that would mean three meetings per month. Mike Eliason agreed with Linda in the sense that he does not want to see the Workshop dropped. Mike stated that being this is his first year on the committee, he has found that the Workshops have been very informative and that it takes time to learn the information to be able to make good decisions. Jerry Puciaty suggested the possibility of setting aside time at the second meeting, either at the beginning or end, to hold a workshop and allow one hour for it. Tom Reller commented that he likes the idea of the sub-committee meetings preceding the Parks and Recreation Committee meetings and would be in favor of the merger. r PARKS AND RECREATION COMMITTEE MEETING APPROVED September 19, 1994 Page 2 Further discussions were held on the number of inembers that this combined Committee would have. Jim Topitzhofer commented that he feels that he should not be the one to recommend the number of inembers or who those members should be. Jim feels those decisions should be left up to the City Council. Jerry Puciaty stated that a plan needs to be in place on how to handle the changes that will occur if the merger takes place, such as if the number of inembers change then the By-Laws will need to be changed. MOTION by Jerry Puciaty to merge the Parks and Recreation Cammittee and Community Center Commission,retain seven members on the committee and retain Carrolls Woods Sub-Committee and Erickson Community Square Sub-Committee. SECOND by Jeff Moser. Ayes: 5 Nays: 0. MOTION CARRfED. II.REQUEST FROM RAAA REGARDING FENCE EXTENSION AT JAYCEE PARK: Jim Topitzhofer gave an overview on the requested completion of the fence line on the north side of the baseball field at Jaycee Park with the cost to be funded by RAAA. Lacelle Cordes contacted representatives from the Outdoor Recreation Grant to determine if the fence could be installed without detracting from the intent of the grant and was given the go ahead by the grant administrators. Tom Neumann was present to give an update. Tom commented that the annual meeting is coming up in October and that he has still not seen many Rosemount residents attending the meetings. Tom commented that with Independent School District 196 building a new high school in the future, that could greatly effect RAAA by getting new boundaries. Tom stated that all of the board members are Apple Valley residents and in the last five or six years there has been no representation from Rosemount and suggested that residents of Rosemount seriously consider getting on the RAAA Board, RAAA meetings are held at the Rosemount Community Center on the second Monday of each month from 6:30 p.m. to 9 p.m. However, Tom commented that RAAA does not meet in July and tries not to meet in August do to the amount of activities during this time. MOTION by Mike Eliason to accept RAAA's donation for the installation of an eight foot chain . link fence on the north side of the baseball field at Jaycee Park. SECOND by Jerry Puciaty. Ayes: 5 Nays: 0. MOT10N CARRIED. 111. ERICKSON COMMUNITY SQUARE UPDATE: Jeff Moser commented that Wayne Lindell is volunteering his time as the "unofficial" construction manager to assist with the building plans and structure. Wayne suggested that each of the Erickson ;omrr,,nity Square Sub-Committee members should sel.ect a division of the construction to manage. Jeff commented that the sub-committee is still searching for a structural engineer and a mechanical engineer Jim Topitzhofer commented that the historical Baptist church on Cameo is looking to relocate in the area near the veterinary clinic and Park & Ride area. The church is suggested to be used as an information center. IV. CARROLLS WOODS: Mike Busho was present to give an update. Mike commented that residents are concerned about Carrolls Woods users parking near the southwest entrance. Mike stated that the designated parking areas will be at the Senior High and Schwarz Park and that a sign will be placed at the southwest entrance indicating the parking areas. PARKS AND RECREATION COMMITTEE MEETING APPROVED September 7 9, 1994 Page 3 Mike commented that the first 100 feet of trail is installed and that landscaping is complete. Mike complimented Deanna Simpson and the Garden Club for doing such an exceHent job. Mike stated that construction of the rest of the trail wi(I begin the first part of October. Mike commented that the sub-committee made a motion prohibiting the use of horses in Carrolls Woods. The use of bikes will be further discussed. A resident's issues concemingCarrollsWoodswereaddressedbythesub-committee. Mike commented that this person's issues pertained to: A Topographical Map of Carrolls Woods. A map has been made available at this time. Trail variance. The trail variance has been approved by the state. Removal of dead logs over trails. Dead logs are cut up and stecked in the woods. It is left in the woods to provide refuge for the smatler wildlife animals. Use of lime rock on trails. Use of lime rock is acceptable and the PH change to the content of the soil is minimal. Trail width. The trail width is six feet with a one foot buffer on each side. Mike commented that a formal written request from a Ron Jacobson to join the sub-committee was received. The sub-committee would like to hold off on the request until some type of criteria for the sub-committee is established such as the number of inembers, length of term, etc. A motion was made by the sub-committee to request the Parks and Recreation Committee to come up with the criteria. Jerry Puciaty stated that he fully supports the sub-committee and requested that the sub- committee members come up with suggestions on the criteria for the Parks and Recreation Committee to discuss, refine and put together. Mike commented that the sub-committee would like to re-assess where they are at first. Jerry also commented that the Carrolls Woods Sub- committee had an open member policy when it was first developed. Mike stated that the sub- committee is not trying to exclude anyone but that they need a plan as to how they need to operate. Discussions were held in regard to a citizen's concerns that were to be presented at the CityCouncilmeetingonTuesday, September 20, 1994. Deanna Simpson, Carrolls Woods Sub- Committee member requested the support of the Parks and Recreation Gommittee members at this meeting. Linda Ladzun commented that she feels the sub-committee is doing a fine job and on behalf of the Parks and Recreation Committee members stated that they do fully support the Carrolls Woods Sub-committee. MOTION by Jerry Puciaty that the Parks and Recreation Committee fully supports Carrolls Woods Sub-committee members, its work and its plans in the interest to move ahead. SECOND by Tom Reller. Ayes: 5 Nays: 0. MOTION CARRIED. Mike Busho commented that articles relating to Carroll Woods work had been published in the Rosemount Town Pages. However, the sub-committee will be publishing future articles in the Thisweek Newspaper, which is more widely received. r s PARKS AND RECREATION COMMiTTEE MEETING APPROVED September 19, 1994 Page 4 tt:::gll M`:t 5 I.SLIDING HILL AT CONNEMARA PARK: Jim Topitzhofer explained that a resident expressed a concern over the sliding hill in the northeast corner of Connemara Park. The resident's property adjoins this section of the park and he has observed children sliding in the winter on his property which is destroying some of the young trees. Jim Topitzhofer explained to the resident that the Parks and Recreation Department has discouraged sliding on this hill for liability reasons and that the flood light has been turned off by staff, however, chitdren have apparently turned it on. City staff have been instructed to lock the flood light switch. The resident has requested that the City build a fence along his property separating it from the park. Jim Topitzhofer expressed that placing a fence in his back yard would not seem appropriate because there are several other residents which may request fences and the cost may be prohibitive. Jim Topitzhofer posed three questions to the Parks and Recreation Committee members which are as follows. 1.Should we continue to discourage sliding at Connemara Park? 2.Should we build a fence behind the resident's property? 3.Should we build a fence along additional properties? Parks and Recreation Committee members agreed that sliding should continue to be discouraged. Mike Eliason also commented that there are different ways to diseourage sliding, whether rt be by planting trees down the hill, putting up a fence at bottom of parking lot to discourage people from entering there, or putting up snow fences down the hill. Committee members also agreed that the city should not put a fence up along the resident's property as more residen#s would request the same and it would be too costly. II.APPLICATION FOR CARROLLS WOODS SUB-COMMITTEE: Jim Topitzhofer commented that this subject was discussed previously in the Carrolls Woods Update. Jim agreed with the Carrolls Woods Sub-committee members that the application should be tabled until a selection criteria is set up for the sub-committees. MOTION by Linda Ladzun to table Mr. Jacobson's application for Carrolls Woods Sub- committee until selection criteria is completed. SECOND by Jeff Moser. Ayes: 5 Nays: 0. MOTIG N CA'.RIED. Mike Eliason requested that a formal letter be sent to Mr. Jacobson explaining why the application has been tabled, that it was not rejected, and that he is still welcome to attend meetings and share his opinions. III. WENSMANN SEVENTH ADD{TION: Jim Topitzhofer discussed the Wensmann Addition. Jim commented that the Sixth Addition has been approved and is under construction. Wensmann Sixth Addition was approved in the form of cash and land. The land from the Sixth Addition was planned to be connected to a larger piece of land to the west to form a mini-park. The Parks and Recreation Committee members were concemed about the property for the mini- park extending up to County Road 42. Discussions were held on changing the size and direction of the park, possibly extending the park further west in to the Seventh Addition instead of north towards County Road 42. PARKS AND RECREATION COMMITTEE MEETING APPROVED September 19, 1994 Page 5 MOTION by Jerry Puciaty to accept the land and cash dedication less the utifity easement out to County Road 42 pending on if the preliminary plat was approved by the Planning Commission and if not, Wensmann Seventh Addition would be brought back for further discussian at the Parks and Recreation Committee Workshop meeting. SECOND by Mike Eliason. Ayes: 5 Nays: 0 M0710N CARRlED. IV. SHANNON POND FOURTH ADDITION: Lacelle Cordes explained that the proposed Fourth Addition is located at the southeast corner of Shannon Parkway and 160th Street. The development has 72 lots at 540,032. Lacelle commented that a bikeway will be developed on the east side of Shannon Parkway, with a sidewalk continuing on Crystal Path on the west side of 5hannon Parkway and will run through the new addition to eventually hoak up with Winds Park when the next addition is developed. Lacelle commented that the cash dedication would be ear marked for the future development of Winds Park. Tom Reller asked if more land would be acquired with the next development. Lacelle commented that approximately three more acres would be acquired. MOTION by Jerry Puciaty to accept the cash dedication of S40,320 for the Shannon Pond Fourth Addition Development. SECOND by Tom Reller. Ayes: 5 Nays: 0 MOTION CARRIED. V PARK DEDICATION AND FEE POLFCY: Jim Topitzhofer recommended that the Park Dedication fee policy be reviewed. Jim asked the Parks and Recreation Committee members to consider the following questions. Does the Parks and Recreation Committee desire to have the park dedication fees and fee policy reviewed and changed in December, 1894? Does the Committee feel park dedications are too low at this time? What reasonable research and information would be helpful to the committee in consider of park dedication fee review? The Parks and Recreation Committee would like to have the park dedication fees and fee policy reviewed and changed in December, 1994. Linda Ladzun commented that she believes Rosemount's fees are too low. Jerry Puciaty recommended looking at where other cities, 'such a:s Apple Valley, Eagan, Lakeville and Farmington are using as land values. Jim Topitzhofer will provide that research and get back to the Committee. VI. ED BRADSHAW MEMORIAL: The Committee requested that a sympathy card be sent on behalf of the Parks and Recreation Department. Discussions were held on whether memorial plaques could placed at park shelters, etc. VIL CHAIRPERON'S REPORT: TOM RELLER: None. JEFF MOSER commented that pertaining to Carrolls Woods the citizen's concem is very relevant however we do need to decide what is in the best interest of the community as a whole. PARKS AND RECREATION COMMITTEE MEETING APPROVED September 19, 1994 Page 6 MIKE ELIASON asked if Twin Puddles playground equipment was removed. Rick Cook commented that it had been removed. Linda Ladzun asked if any new equipment has been put in. Jim Topitzhofer commented that no equipment has been installed and that it is an issue to discuss next spring with the possibility of using park dedication. LINDA LADZUN asked if staff have researched the cost of recycled playground equipment yet. Jim Topitzhofer eommented that it is on the list to do, however, staff will begin that project at a later date when we are ready to install new equipment at Twin Puddles. Linda also asked who would be attending RAAA meetings. Jim Topitzhofer commented that Lisa Jost has been asked to attend the meetings on behalf of the Parks and Recreation Department. JERRY PUCIATY requested that Tom Burt meet with the Parks and Recreation Committee at one of the next meetings. Jim Topitzhofer commented that he will speak with Tom Burt about attending meetings. VIII. DIRECTOR'S REPORT: Jim Topitzhofer stated that Lacelle Cordes recently wrote a newsrelease on Carrolls Woods and requested the Parks and Recreation Committee members to review the release. Jim commented that the investigation of the construction of a trail extension from the east end of Dodd Boulevard to the trail located on the north side of County Road 42 has been put on hold. Jim spoke with School District#196, which has expressed an interest in the activity around the recently submitted Rosemount Partnership Grant. The School District has an additional funding source for this type of collaborative program. I have agreed to meet with the School District on a regular basis to discuss a possible venture. Jim handed out City Codes for review by the Parks and Recreation Committee. Linda Ladzun commented that topics for the next Workshop meeting on October 6, 1994, at 7:30 p.m. need to be discussed. Jeff Moser suggested that it would be nice have experts in the field of recreation attend meeting and share some of the new and exciting ideas that are being offered. Staff suggested the possibility of someone for the company Earl F. Andersen to attend the meeting. ADJOURNMENT: MOTION by Jerry Puciaty to adjourn the meeting at 9:45 p.m. SECOND by Mike Eliason. Ayes: 5 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary f' r i PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF AUGUST 15, 1994 MEMBERS PRESENT: Dave Giliuson, John Howard, Linda Ladzun, Jerry Puciaty, Tom Relier STAFF PRESENT: Jim Topitzhofer, Parks & Recreation and Community Center Director, Rick Cook, Buildings and Grounds Supervisor, Lacelle Cordes, Parks and Recreation Programmer; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Mike Eliason, Jeff Moser CALL TO ORDER: The meeting was called to order at 7:46 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: Under New Business, insert as Roman Numeral III — Strese/Burkhalter Property. Chairperson's Report becomes Roman Numeral IV, Director's Report becomes Roman Numeral V. APPROVAL OF THE JULY 18, 1994, MINUTES: An addition to the minutes will be after the Old Business, RAAA Update. John Howard joined the meeting. MOTION by Tom Reller to accept the minutes of July 18, 1994, with the above addition. SECOND by Dave Giliuson. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None. LE}:<B I i S' I. RAAA UPDATE: Tom Neumann and Steve Reischauer were not present to give an update. Jim Topitzhofer gave an update on the status of the request for a fence on the right side of the baseball field at Jaycee Park. Lacelle Cordes has contacted the administrators of the Outdoor Recreation Grant and they will look into the request after they complete their annual review of current grant proposals. Tom Neumann in discussion with Dave Giliuson had requested that staff persons be present at the monthly RAAA meetings. Jim Topitzhofer informed the Parks and Recreation Committee that Lisa Jost is the staff inember that will be attending the RAAA meetings. II.CARROLLS WOODS UPDATE: Mike Busho was present to give an update. Mike gave an overview of some short-term goals that the sub-committee has set. In summary, they are as follows. The status of marking the bo ndar s.on the south and west side — wood posts have been p(aced on the west side, Building and Grounds Department has not started on the south side yet. Mailboxes to be moved from southwest entrance — developer has been contacted twice. Research winteruses. Identify existing funding sources. Continue with buckthom cutting and eradication — looking at starting buckthorn cutting in November. PARKS AND RECREATION COMMITTEE MEETING APPROVED August 15, 1994 Page 2 Clarify trails - develop a topographic map and have completed by September meeting, per a request from a Rosemount resident requesting to see a map showing where the trails would be. Rick Cook clarified that the first 100 feet of the southwest trail entrance will be installed next month. This trail runs between two houses. A few Rosemount residents living around Carrolls Woods were present at the meeting. Discussions were held regarding a concem with the type and size of trail being put in. Other comments made were to allow mountain biking and cross country skiing in Carrolls Woods. Jerry Puciaty gave his comments on five issues relating to a citizen's concerns about Carrolls Woods to the Carrolls Woods Sub-committee. They are as follows. 1. Renaminq of Carrolls Woods. Jerry stated that he is against this because this area was given as park and should ramain a park with free and open access to the residents. 2. MovinQ Haunted Woods Event. Jerry stated that he is against this as well as the Haunted Woods has become a Rosemount tradition which brings the community together and creates fellowship and a safe place for the people to come on Halloween. 3. Main Trails. Jerry stated that the main trails should be hard surfaced to allow free access to the park for all residents, including those which are handicapped. Jerry commented that even "unruly people" still have a right to the park. 4. Trail Width. Jerry believes eight foot main trails should specify "for ease of access". 5. Dead Materiai in Woods. Jerry commented that perhaps a representative from Dakota County or State DNR should give us a reading. Ed Howard, sub-committee member, explained that some of these same issues were addressed previously and the sub-committee is in accordance with the Master Plan. Carrolls Woods Sub-committee members would like suggestions from the Parks and Recreation Committee on how work in Carrolls Woods can be better communicated to residents. Mike Busho stated that possibly a monthly update could be published in the papers. Parks and Rec eation Committee members agreed. III. ERICKSON COMMUNITY SQUARE UPDATE: Jim Topitzhofer and John Howard gave an update. Pr g ess has been made on the Dr. Kurt Walter-Hanson site. The Parks and Recreation Committee at their last Workshop meeting on August 4, 1994, made a motion to recommend to the City Council that park dedication be received for the Dr. Kurt Walter-Hanson site in the form of trail and parking lot construction. John Howard had attended the Utility Commission meeting on August 8, 1994, to request a waiver of Sewer Availability Charges ISACt, Water Availabifity Charges (WAC), and Storm Sewer Availability Charges (STAC). The request was tabled and the Utility Commission requested that the waiver be officially requested by the Parks and Recreation Committee. Jim Topizthofer had drafted a letter to Bud Osmundson, Public Works Director, to be presented at the next Utility Commission meeting. MOTION by John Howard to send the letter as drafted to the Utility Commission requesting waiver of the SAC, WAC and STAC charges for Erickson Community Square. SECOND by Linda Ladzun. Ayes: 5 Nays: 0. MOTION CARRIED. t PARKS AND RECREATION COMMITTEE MEETING APPROVED August 15, 1994 Page 3 Discussions were held regarding the electrical hook-up for Erickson Community Square and having it done along with Dr. Kurt Walter-Hanson. MOTION by John Howard to have the electrical hook-up for Erickson Community Square be done with Dr. Kurt Walter-Hanson if approved by the Utility Commission. SECOND by Jerry Puciaty. Ayes: 5 Nays: 0. MOTION CARRIED. IV. CMC UPDATE: Jim Topitzhofer gave an overview and explained that copies of the minutes and packet information from the Parks and Recreation Committee dated January 1993 and May 1994, along with the City Council packet information from the meeting dated June 21, 1994, had been included in the committee's packets. Committee members briefly discussed the issues. Jim Topitzhofer recommended that if CMC does not receive approval to remove the railroad spur and they have to redesign the plat, this would be an opportunity for the Parks and Recreation Committee to relocate the park. EVff;:>Q ES I:ISi: I. DODD ROAD TRAIL EXTENSION: Jim Topitzhofer explained that a resident living on Delft Avenue inquired about the possibility of constructing a trail that extends from County Road 42 to Dodd Boulevard. Jim stated that the master plan calls for the future construction of a trail afong Dodd Boulevard connecting to the trail on County Road 42. The trail was not completed because of the future construction of Dodd Boulevard. The resident would like to see a trail put in so that residents may walk from Delft Street to Our Saviors Lutheran Church. MOTION by Dave Giliuson to investigate the construction of a trail extension from the east end of Dodd Boulevard to the trail located on the north side of County Road 42 near the intersection of Diamond Path Boulevard and County Road 42, and to proceed with the approval process. SECOND by Jerry Puciaty. Ayes: 5 Nays: 0. MOTION CARRIED. I.RAP GRANTS: Jim Topitzhofer discussed the RAP (Rosemount Activities Program) Grant and the intentions of it. A I'roposal Abstract was included in the packet information for the Parks and Recreation Committee meeting of August 15, 1994, which explains the objectives, agencies involved and the cost. Jim Topizthofer stated that the grant will be reviewed and decisions made in October. Jerry Puciaty commended Jim Topitzhofer and those involved far taking the opportunity to go ahead with this proiect. lil. STRESE/BURKHALTER PROPERTY: Lacelle Cordes and Jim Topitzhofer had received the preliminary plat for the Shannon-Meadows Addition on this property. An overhead of the map was displayed. An overview of the area was given and Lacelle Cordes recommended the Parks and Recreation Committee to accept the cash dedication for the Strese/Burkhalter Property Shannon-Meadows Addition) in the amount of 516,800 if platted in lots of 30 or 516,240 if platted in lots of 29. Discussions regarding the adjoining property and whether additional park land was needed were discussed. MOTION by Jerry Puciaty to accept the cash dedication for the Strese/Burkhalter Property Shannon-Meadows Addition) in the amount of $16,800 if platted in lots of 30 or S 16,240 if platted in lots of 29. SECOND by John Howard. Ayes: 5 Nays: 0. MOTION CARRIED. PARKS AND RECREATION COMMITTEE MEETING APPROVED August 15, 1994 Page 4 IV. CHAIRPERSON'S REPORT: JERRY PUCIATY: None TOM RELLER: None LINDA LADZUN would like staff to investigate/research recycled material used for playground equipment versus what Rosemount has now in the parks. JOHN HOWARD commented that he would like to see Erickson Community Square information be put in the paper as well as Carrolls Woods. DAVE GILIUSON commented that he will be meeting with Jim Topitzhofer and Lee Knutson, Community Center Commission Chairperson on Thursday, August 18, 1994, if any committee members have any issues or concerns to please let him know. The next Parks and Recreation Committee Workshop Meeting will be held on September 1, 1994. The topic of discussion will be the City Codes in relation to the Parks (2-2-4, Section A & B). Dave Giliuson will not be able to attend the next Parks and Recreation Committee meeting on September 19, 1994. V. DIRECTOR'S REPORT Jim Topitzhofer stated that staff is still working on getting updates on the tree ordinances, and the update requested on the Winds Crossing expansion will be available at the next meeting. Jim gave an update on Birger Pond. The water level has been high and the city has been pumping water out. A resident living near Birger Pond have rafsed concerns regarding the easement road and the future road designated to go around the pond. Jim will be responding to the resident's concern. ADJOURNMENT: MOTION by Linda Ladzun to adjourn the meeting at 9:37 p.m. SECOND by John Howard. Ayes: 5 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF JULY 18, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jerry Puciaty, Tom Reller STAFF PRESENT: Jim Topitzhofer, Pa ks and Recreation and Community Center Director; Rick Cook, Buildings and Grounds Supervisor; Nancy Schrupp, Parks and Recreation Department Secretary MEMBERS ABSENT: Jeff Moser CALL TO ORDER: The meeting was called to order at 7:31 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE JUNE 20, 1994, MINUTES: MOTION by Linda Ladzun to accept the minutes of the June 20, 1994. SECOND by Mike Eliason. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None flL;3:;BU 1i'` I.RAAA UPDATE: Jim Topitzhofer gave an overview of discussions from the last Parks and Recreation Committee meeting. RAAA had requested that an extension to the existing fence of the basebatl field at Jaycee Park be added. A grant written during the design of the park allows for a mini-soccer field out in right field of the baseball field. Due to this mini-soccer field, a #ence was not extended down the right side of the baseball field. The Parks and Recreation Committee members had stated that a formal written request was needed and they tabted the discussion. Steve Reischauer, RARA Consultant, presented the Parks and Recreation Committee on July 18, 1994, with a formal written request for the waiver of the grant to atlow fo the extension of the fence and any costs associated with this fence would be the responsibility of the RAAA Traveling Baseball program. Steve stated that RAAA would lik to s.e this fence extended prior to the 1995 league play. The Parks and Recreation Committee requested that staff investigate whether the grant can be ehanged and if this would jeopardize chances of receiving grants in the future. Committee Members would like staff to send a letter to the 153rd Street Watch Gro p (citizens who live near Jaycee Park and are very active in the community) to receivs input from them on the issue. Also, Committee Members would like Rick Cook, Building and Grounds Supervisor to measure the field to see if the mini-soccer field could be positioned in the left field instead of the right. John Howard joined the meeting at this time. r w PARKS AND RECREATION COMMITTEE MEETING APPROVED July 18, 1894 Page 2 II.CARROLLS WOODS UPDATE: Jim Topitzhofer gave an update on Carrolls Woods Sub- committee's goai setting session held on June 28, 1994. A list of the short term and long term goals was achieved. Carrolls Woods Sub-committee did not meet on July 18, 1994. The ne c t meeting will be held on August 15, 1994, at 6:30 p.m. at City HaIL III. ERICKSON COMMUNITY SQUARE UPDATE: Jim Topitzhofer stated that the Erickson Community Square Sub-committee is preparing a brochure for the brick sale to be held during Leprechaun Days. Jim stated that the Sub-committee has prepared a Draft Phasing Plan in regard to the development of Erickson Community Square. This Phasing Plan consists of a list of projects to be completed, tentative dates, and those responsible for each project. Erickson Community Square Sub-committee members will be attending the Port Authority meeting on July 19, 1994. The Port Authority will be defiberating over the items the sub- committee requested in relation to the adjacent site of Dr. Kurt Walter-Hanson. E lf:::: I. DEVELOPMENT AGREEMENT WITH DR. KURT WALTER-HANSON: Jim Topitzhofer gave an overview of the five items the Erickson Community Square Sub-committee requested that the Port Authority consider in the proposal, along with the Development Agreement between Dr. Walter-Hanson and the City of Rosemount. Those five items in summary are an eight foot trail to be constructed from Highway 3 to Erickson Community Square; parking space after non- business hours for Erickson Community Square and other City events; owner wilt be entirely responsible to maintain the site; grading must blend in with grading at Erickson Community Square; and owner must comply with all City Ordinances listed in Chapter 3 - Parks. Jerry Puciaty asked if park dedication would be waived in leu of these five items. Jerry stated that if it is, it should be stated in the proposal. Jim Topitzhofer stated that he believes the five items are in leu of park dedication, however he will check into it. Dr. Kurt Walter-Hanson was present to participate in the discussions. Dr. Walter-Hanson is concerned about liability issues in regard to the use of the trail and the parking lot. Dr. Walter- Hanson would like to see a legal document written up. Linda Ladzun stated that this should be written into the development agreement. Rick Cook stated that the shared parking lot issue is the same as with Camfield Park and the Methodist Church. Linda Ladzun recommended that staff research the agreement the City has with the Methodist Church, as well as discussi g the issue with the City Attorney. Dave Giliuson asked Dr. Walter-Hanson if he was in agreement with the five issues. Dr. Walter- Hanson stated that he is. MOTION by Dave Giliuson to recommend to Port Authority the inclusion of the above five items as written in the attached Development Agreement with Dr. Kurt Walter-Hanson pending the explanation of Park Dedication for this property. SfCOND by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. PARKS AND RECREATION COMMITTEE MEETING APPROVED July 18, 1994 Page 3 II.CHAlRPERSON'S REPORT JOHN HOWARD: None JERRY PUCIATY wouid like an update on the CMC property, tree ordinance, and Birger Pond for the next Parks and Recreation Committee meeting. LlNDA LADZUN gave an update on the Community Cente Commission mee#ing. She stated that the Commission Members discussed programming issues. Some of those issues were indoor and outdoor ice skating, senior programs and theater performances. MtKE ELIASON asked if the playground structure at Twin Puddles has been torn down yet. Rick Cook stated that it has not been tom down yet. Rick stated that staff would like to send a letter out to the residents in the area around Twin Puddles to inform them of the reason why the structure will be torn down. Mike asked if the City Council has made any decisions on the Committees and Commissions. Jim Topitzhofer stated that the City Council has not addressed the issue yet. TOM RELLER asked about the acquisition of land for Winds Crossing Park. There is supposed to be three i3) acres added to expand the park and have a parking lot. Jim Topitzhofer stated that staff will research this issue. Tom thanked Jim Topitzhofer for the informal Parks and Recreation Workshop meeting and appreciated Jim taking the time to give the committee a tour of the Community Center. DAVE GILIUSON stated that the next Parks and Recreation Workshop meeting will be held on August 4, 1994, at 7:30 p.m. at the Community Center. The main topic of discussion will be Park Dedication. As time allows, other topics to be discussed will be Park Ordinances and the Liquor Ordinance in regard to parks. I11. DIRECTOR'S REPORT Jim Topitzhofer gave a brief overview of the City Council's Goal Setting Session. Jirn stated that afthough the City Council has not addressed the issue of the Committees and Commissions, he would like Dave Giliuson and Lee Knutson, Community Center Commission Chairperson, to meet and discuss this issue as well as their committee's/commission's needs. Jim would also like to schedule separate goal setting sessions for the Parks and Recreation Committee, the Community Center Commission, and the City Council. ADJOURNMENT: MOTION by Linda Ladzun to adjoum the meeting at 8:41 p.m. SECOND by Mike Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary PARKS AND RECREATfON COMMITTEE MEETING APPROVED REGULAR ME£TING OF JUNE 20, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, Linda Ladzun, Jeff Moser, Tom Retler STAFF PRESENT: Jim Topitzhofer, Director Comrnunity Center and Parks and Recreation; Rick Cook, Parks Supervisor; Lacelle Cordes, Parks and Recreation Programmer; Lisa Jost, Assistant Community Center Manager; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: John Howard, Jerry Puciaty CALL TO ORDER: The meeting was called to order at 7:34 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MAY 16, 1994, MINUTES: MOTION by Mike Eliason to accept the minutes of the May 16, 1994. SECOND by Jeff Moser. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None L:tE S I.RAAA UPDATE: Steve Reischauer was not present at the meeting to give an update. However, Jim Topitzhofer stated that in telephone conversations with Steve, RAAA would like justification as to why there is a missing section of fence on the Jaycee Park baseball field and that RAAA would consider funding for the fence. RAAA is requesting a fence that is 200 feet long and 6 feet high to be added on to this basebali field at Jaycee Park. Jim stated that after discussing this with staff, it was determined that an Outdoor Recreation Grant was obtained from the Department of Trade & Economic Development in 1989 for the development of the baseball field. This grant a)so specified the addition of a mini soccer fietd which would be designed in this location and extends past where the fence would be located. Jim recommended that because of grant specifications, a fence should not be extended on the right side of the backfield. Dave Giliuson stated that he has had baseba{! games at this field and he would like to see a fence installed. Dave said he would like to see the grant amended in order to allow for a fence. Jim Topitzhofer stated that he woufd like to hold off on this for now. Lacelle Cordes added that even though the soccer field is not being utilized right now, that we would fike to have the flexibility to use it in the future. Mike Eliason asked if there was a pitching mound on this field and how many fields actually have pitching mounds. Rick stated that there are three fields with pitching mounds. Mike also asked i#there was enough space to run the soccer field through the outfields. Lacelle stated there woufd not be enough space in this area to include a soccer#ield. Dave Giliuson stated that because no formal written request was received by RAAA in regard to the addition of the fenee that this item would be tabted. Dave also commented that Rosemount has the best baseball fields he has ever seen. I1.CARROLLS WOODS UPDATE: Mike Busho was present to give an update. He stated that Carrolls Woods wouid begin having an agenda for their meetings which will include audience input. It has not been started yet but will be far the next Carrolls Woods meeting. Mike stated PARKS AND RECREATION COMMITTEE MEETING APPROVED JUNE 20, 1994 Page 2 that in regard to Carrolls Woods the sub-committee members would like any questions or concerns from citizens brought to their attention. Mike stated that the city engineers have completed their survey of Carrolls Woods. Two culverts are planned, 22 feet long and 18 inches high. Dave Giliuson asked where the culverts would be located. Mike stated that the culverts will be located in the southwest corner of Carrotls Woods near the trail access. Mike stated that Mark Joosten will start doing some test plots with herbicide for buckthom as time permits. Mike also stated that the construction of a trail will not begin until late July or in August. A goal setting meeting has been scheduled for June 28, 1994, at 6 p.m. at the Community Center. Also, no meeting will be held in July for Carrolls Woods. The next meeting wi11 be in August Dave Giliuson asked if someone wanted to have something added to the Carrolls Waods agenda, who would be the contact? Mike stated that the person could contact him or Jim Topitzhofer with agenda items. II1. EFiICKSON COMMUNITY SQUARE UPDATE: Jeff Moser gave an update on Erickson Community Square. Jeff stated that the Erickson Community Square Sub-committee wifl also be establishing the use of an agenda using the same policy as Carrolls Woods. Erickson Community Square funds are at 519,408. They also received a 5250 donation from City Limits. City Limits also requested that Erickson Community Square Sub-committee seek another donation this fall from them. Jeff stated that Ginny Christiansen will be providing a list of plants to be used for landscaping. Chuck Novak, Ginny Christiansen and the Eriekson Community Square Sub-committee will be giving their presentation on June 28, 1994, to the Planning Commission._ Jeff stated that they will be holding a brick sale to help raise funds for the project. The bricks will cost S50 each. Kathy Busho, Council Member, also added that this is a fund raiser and by purchasing a brick you can have your name put on the brick and it will become part of the landscaping or the building. Linda asked if these bricks would be on a wall or on the ground. Kathy and Jeff both stated that no decision has been made as to where the bricks would be located. ii13US l;I'5; I. REORGANIZATION: Tom Burt, City Administrator, was available to diseuss the reorganization of the city. Tom explained that he had discussed the reorganization with department heads as well as with the city staff. Staff members were given an opportunity to create an organizationa! chart on how they thought the City and Departments should look. These organizational charts were given to Tom, compiled and the structure was finalized and presented to the City Council for approval. Due to the combining of the Parks and Recreation Department with Community Center, one department head, the Director of Parks and Recreation, Dave Bechtold, was laid off. A(so, the Parks Maintenance employees were moved from the Parks and Recreation Department to the Public Works Department. Tom stated that by doing this he has heard some concerns that the service (such as cutting grass, fields not be worked on) may suffer. Tom stated that he, Bud Osmundson, Rick Cook and Mike Widstrom will be working on a priority system for the use of equipment so that there will never be competition. PARKS AND RECREATION COMMITTEE MEETING APPROVED JUNE 20, 1994 Page 3 Dave Giliuson stated that it would have been nice to have been informed by someone that Dave was being laid off. He found out by reading it in the Rosemount Town Pages. Tom Burt responded by stating the issue of Mr. Bechtold's departure is a personnel matter which the City Council solely addresses. Dave Giliuson is very concerned as to how this will affect the Parks and that by combining two positions into one seems like a lot to handle. Dave stated that he does not want to see the Parks System suffer. Tom Burt stated that he does not feel that the Parks System will suffer because of the very capable staff still on board. Dave Giliuson also asked what would happen to the Parks and Recreation Committee, would the members be iet go or will they combine with the Community Center Commission? Tom Burt stated as far as the Parks and Reereation Committee eombining or being let go is concerned, he was not asked to look at that. He stated that this would be up to the City Council. Each of the committees and commissions are advisory boards to the council and any decisions on these would be solely up to the City Council. This issue will be considered at the City Councif's goal setting session on July 9, 1994. Linda Ladzun stated that in her opinion by combining the Parks and Recreation Committee with the Community Center Commission she feels that this would be a devastating move. She feels the amount of time the Parks and Recreation Committee spends on specific projects is very important and that if the committee and commission were combined, they would not be able to do a thorough job of reviewing projects. Dave Giliuson asked about the City of Rosemount Organizational Chart and inquired why Parks Maintenance is not included in the Public Works Department. Tom Burt stated that it was an oversight on his part but that it was intended to be under Public Works. Tom also re-assured committee members that Rick Cook will still have input for the Parks and Recreation Committee Meetings. Dave Giliuson asked about the City of Rosemount Organizational Chart for the Community Center/Parks and Recreation Department and who the Park Specialist position was intended for. Tom stated that decisions on specific job assignments have not been decided yet, however, we have discussed Lacelfe Cordes as fulfilfing the duties of Park Specialist. Mike Eliason added that he also was disappointed in the fact that he too found out about the lay off of Dave Bechtold through the Rosemount Town Pages. Dave Gitiuson stated that he hopes we can continue on with quality Parks and Recreation programs. He has same serious concerns regarding this. II.CHAIRPERSON'S REPORT: LINDA LADZUN asked what will happen with the Parks and Recreation Workshops and briefly explained the usefulness of the workshops. Dave Giliuson stated that he had disc ssed this with Jim and that meetings will be held as usual until the City Council deems otherwise. Linda also asked where we were at with the ADA playground upgrades at the parks. Lacelle Cordes stated that the upgrades will begin August 1, 1994, and should be completed by September 1, 1994. Upgrades are being funded from the budgeted Assistant Director's Salary, with the exception of two parks Twin Puddles and Connemara. Twin Puddles will be torn down and Connemara upgrade has been postponed. PARKS AND RECREATION COMMITTEE MEETEiVG APPROVED JUNE 20, 1994 Page 4 Linda stated that a tour of the parks was conducted at the last Workshop. She thanked the Parks Maintenance Staff for doi g a good job and commented that the parks look very nice. MfKE ELIASON stated that he would like to see Twin Puddles playground equipment torn down as soon as possible. He has watched kids play on the equipment and feels it is only a matter of time before someone gets injured. JEFF MOSER agreed with Linda on the condition of the parks. He stated that they are in excellent shape and that the staff is doing a great job. TOM RELLER is concerned about the up-keep of parks. He would like the Parks and Recreation Committee to receive a copy of the priority system list that Tom Burt had stated would be worked on with Bud Osmundson, Mike Widstrom and Rick Cook. Tom is also concerned about the outdoor ice skating lessons. He realizes that it may not bring in a lot of money but that there are still plenty of people to enjoy the program. Jim Topitzhofer stated that this issue is one that will be looked at again for this year and if we dete mine there is a need to have outdoor skating lessons, then we will have them. Tom mentioned that Dave Bechtold was working on trying to get a set minimum amount of green space when townhomes are built and is concerned the issue might be dropped. Lacel{e believes this was not completed, however Dave did a good job of keeping her up-to-date. Dave Giliuson stated that he was one of the people in charge of the RAAA baseball tournament held this past weekend at Erickson Park and he thanked the Public Works Parks Maintenanee Staff that worked that weekend. They did an outstanding job! Dave Giliuson also stated that he appreciated the job that Dave Bechtold did and that he will miss him. ill. DIRECTOR'S REPOfiT Jim Topitzhofer stated that the Parks and Recreation Committee members were invited by Barb Schmidt of the Dakota County Parks and Recreatian to a picnic being held at Spring Lake Park at 6:30 p.m. on iuesday, June Zi, 1994. Jim took some tirne to tell the Parks and Recreation Committee members about himself and his experience. Dave Giliuson on behali the Parks and Recreation Committee wefcomed Jim. Lsnda Ladzun reminded members of the Workshop Meeting to be held on July 7, 1994, at 7:30 at the Community Center, Room 205. Afso the items to be discussed will be as follows: Members wil! receive a tour of the Community Center, an update on Ca rolls Woods Sub- committee goal setting session, an update from the Erickson Community Square Sub- committee, and they will discuss the ADA playground safety upgrades. ADJOURNMENT: MOTION by Linda Ladzun to adjourn the meeting at 8:38 p.m. SECOND by Mike Etiason. Ayes: 5 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF MAY 16, 1994 MEMBERS PRfSENT: Mike Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jeff Moser, Jerry Puciaty, Tom Reller STAFF PRESENT: Dave Bechtold, Director Parks and Recreation;Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: None CALL TO ORDER: The meeting was called to arder at 7:35 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE APRIL 18, 1994, MINUTES: MOTION by John Howard to accept the minutes of the April 18, 1994. SECOND by Mike Eliason. Ayes: 7 Nays: 0. MOT10N CARRtED. AUDIENCE INPUT: None t:a:;S]11IE....' I.RAAA UPDATE: Tom Neumann was not present to give an update. Dave Bechtold stated that Tom is very busy preparing for the RAAA Soccer Tournament and Fast Pitch Softbalt Tournament that wifl be held this weekend. There are 120 soccer teams and 32 fast pitch softball teams participating in these events. Dave stated that we need to get RAAA to utilize our fields more. Jerry Puciaty asked if this is in regard to just Erickson or all the fields in the other parks and whether the fields can handle ail the extra usage and/or maintenance staff keep up with maintaining them: Dave stated that the fiefds can handle it. The council has worked very positively in supplying irrigation that allows for greater hours of use of the fields. As for maintenance, staff may have to work some overtime as needed. Mike Eliason asked how much we usuaHy make from the tournaments. Dave stated that we typically charge 5250 to 5300. This money goes into the revenue account for softball and helps pay for our softball program. At the end of the year,the money Ieft goes into the general budget for next year. li.CARROLLS WOODS UPDATE: Mike Busho was present to give an update. Mike stated that not much is taking place in Carrolls Woods right now. Mike stated that the Carrolls Woods Sub-Committee wilt have formal agendas done for their meetings. The agenda will include audience input, which will be limited to 5 minutes per person. The sub-committe is then to take action, if any, on the issue. Also,the sub-committee will be working on goal setting, plan of action, and scheduling of the goals. PARKS AND RECREATION COMMITTEE MEETING APPROVED MAY 16, 1994 Page 2 Mike stated that Carrolls Woods Park will remain as the name of the park. However, "Nature Area" will be used along with it and in conversations. This follows the Master Plan. Mike stated that Bud Osmundson is working on the design of the new trail and the culvert next to the pand. Dave Gitiuson asked if the signage (Kiosks) for the southwest entrance is listed in the Master Plan. Dave Bechtold stated that it is not specifically stated in the Master Pfan for this particular signage, however the Master Plan does discuss signage. III. ERICKSON COMMUNITY SQUARE UPDATE: Jeff Moser gave a shart summary of where the Erickson Community Square Sub-Committee is at in regard to the amphitheater project. Jeff stated that the sub-committee received 57,500 from USPCI thanks to a letter that Deanna Simpson put together. Jeff stated that they are still in search of someone to volunteer to do the landscaping, however, they may need to hire someone. They are also still looking for a structural engineer. Jeff stated that the sub-committee is ready to present the plans to various commissions. Dave 6echtold also stated that all Erickson Community Square Sub-committee members should be present at these meetings and that he will be asking Chuck Novak to attend the Utility Commission meeting as well. V. WORKSHOP SUMMARY(PARK WATCH MEETINGI: Dave Bechtold stated that the Park Watch meeting went very well and about 45 citizens attended. Jeff Moser also stated that he thought it was a very good meeting. Judy and Barry Baker talked about their neighborhood. Dave discussed park watch issues and Sgt. O'Leary discussed crime watch issues. Dave also discussed the dog ordinance for parks and how there is a need for an ordinance of this nature for the city overall. Dave stated that the RAP group would like to start a Park Watch at Kidder Park and become involved in the Adopt-A-Park Program. NE1N BUSf;11tES I.CMC DEVELOPMENT: Dave Bechtold discussed the proposed development and plans for the park and trails. A map of the development was available that showed the proposed park location and trail locations. This development was discussed at the Parks and Recreation Committee meeting in January 1993, when it was in the first planning stages. Dave stated that the park will be a mini-park concept that follows the Master Plan in design. Dave recommended that the park dedication be used to develop the park and the cash used to build the park at the same time as the development. The remaining cash should go towards the park system for upgrades and improvements at other parks. Dave stated that he feels when as many as fifty homes are built within the development that the park should be built with it and be ready for use when people move in. PARKS AND RECREATION COMMITTEE MEETING APPROVED MAY 16, 1994 Page 3 Tom Reller asked what kind of time frame we are looking at. Dave Bechtold stated that it depends on the developer's time frame. Dave Bechtold commented that the Planning Commission was concerned that the mini-park was not far enough south. Dave stated that if the park was moved more south he would be concerned with it being tao close to the railroad tracks. Dave also recommended that in this mini-park, the Parks and Recreation Cornmittee aceept no less than what Jaycee Park has for play equipment. There are good trails in the design to get the residents to other major trails, to the parks, etc. Dave stated that the developer would like to put a trail through the park. ave did not recommend it at this time, however, if in the future a trail is needed, he recommends a trail no wider than 8 feet. lf the developer would like to have this trail through the park, staff will work with them on the location and design. MOTION by Jerry Puciaty with a SECOND by John Howard to accept the land dedication in the amount of 2.4 acres for the development of a mini-park with the remaining dedication balance to be taken.as cash. The park is to be constructed during the first phase of the development or in conjunction with the second phase of the development with access to the park made available at that time. Trails are to be constructed in conjunction with the roadway construction through the development to serve as connecting routes to the parks and other main bike/walking trails. The trail along Biscayne Avenue is to be constructed in conjunction with the development that adjoins that street. Cost of the trail along 145th Street will be established with that amount to be paid by the developer and escrowed to be used at the time of the 145th Street reconstruction and/or trail installation. Ayes: 7 Nays: 0. MOTION CARRIED. Jerry Puciaty asked if a more definite motion was needed on trails. Dave Bechtold stated that if the trails can not be put in as they have been identified on the map, it will come back to the Parks and Recreation Committee to discuss new trail routes. II.SET WORKSHOP TOPIC: Jeff Moser recommended that the workshop topic consist of taking a tour of the parks. Dave Bechtold stated it was a very good idea and that he would check into possibly renting a bus to accommodate everyone. MOTION by Jeff Moser to set the workshop topic as a parks tour on Thursday, June 2, 1994, at 7 p.m. SECOND by Tom Reller. Ayes: 7 Nays: 0. MOTION CARRtED. Itt. CHAIRPERSON`S REPORT: JEFF MOSER: None TOM RELLER: None DAVE GILIUSON: None JERRY PUCIATY asked for an update on the playground equipment upgrades. Dave Bechtold handed out a draft summary sheet listing the goals, objectives and policy statements in regard to the playground upgrades. Dave also mentioned that he had cMecked with Mankato and South St. Paul policies on ptayground upgrades. Both these cities have put lists together that PARKS AND RECREATION COMMtTTEE MEETfNG APPROVED MAY 16, 1994 Page 4 identify all the pa ks a d a detailed timetab{e for the upgrades within eaeh park. Dave stated that this listing is something Rosemount is doing as wetl. Jerry also asked about Birger Pond and whether Parks and Recreation has title to it and if it can be used. Dave Bechtold stated that Parks and Recreatian own 11 acres, however 10 acres is under water. Dave stated that he would need to discuss the issue of use, such as paddle boating or canoeing, at the next staff planning meeting. LINDA LADZUN would like to know when the City Administrator is going to come to a meeting. Dave Bechtold stated that he will invite him again for the June meeting. Linda reminded committee members of the Grand Opening of the Community Center, which is scheduled for Sunday, May 22, 1994, from 2 p.m. to 4 p.m. JOHN HOWARD asked what, if any, kind of response had been received on the By-Law issue. Dave Bechtold stated that the City Administrator is waiting until#he re-organization process is complete before reviewing the 8y-Law issue further. He will meet with the committee on that item. MIKE ELIASON stated that he would also like to meet the City Adminis#rator. IV. DiRECTOR'S REPORT: Dave Bechtold passed out the Spring Brochure to remind committee members of Park Improvement Day to be held on May 21, 1994. Dave also reminded committee members of Arbor Day. A tree planting ceremony is being hefd at Jaycee Park on Wednesday, May 18, 1994, at 7 p.m. He would like to see all cammittee members attend. Dave will be giving the opening presentation, the Mayor is schedufed to give the Arbor Proclamation, however, Dave stated that if the Mayor is unable to attend he would like a Parks and Recreation Committee member to do it. Mark Joosten wil{ be planting the trees. Dave Giliuson offered to read the Praclamation if the Mayor could not attend. Ne will let the Director know for sure. ADJOURNMENT: MOTION by Jerry Puciaty to adjourn the meeting at 8:45 p.m. SECOND by Mike Eliason. Ayes: 7 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF APRIL 18, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jeff Moser, Jerry Puciaty STAFF PRESENT: Dave Bechtold, Director Parks and Recreation; Rick Cook, Parks Maintenance Supervisor; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Tom Reller CALL TO ORDER: The meeting was called to order at 7:38 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE iGENDA: NONE APPROVAL OF THE MARCH 21, 1994, MINUTES: MOTION by Dave Giliuson to accept the minutes of the March 21, 1994, meeting. SECOND by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: NONE B j1 ES r I.RAAA UPDATE: Tom Neumann was present to give an update. Tom stated that RAAA has been very fortunate with having very good program directors. This has lead to more kids joining the various leagues. Due to the growth, RAAA is working on balancing the needs of the kids to improve the programs. Mike Eliason asked if RAAA has had to cut kids from the programs. Tom stated that they are not cutting any kids and do not plan to, however, RAAA may need to limit the growth in the future or start holding double header games, and consider Friday night and more weekend play. II.UPDATE ON GENERAL DEVELOPMENT ISSUES: Dave Bechtold had met with Rick Pearson from the Planning Department to discuss development issues. From that meeting, Dave typed up a summary sheet on the development status of each of the following: Shannon Ponds, Westridge, Country Hills,O'Leary's Hills,Shannan Hills,CMC,Strese Property,GTI Theater and the Business Park. III. JAYCEE PARK UPDATE: Dave Bechtold discussed finishing the south part of Jaycee Park. Also, the Parks and Recreation Department will be advertising the Jaycee Shelter as well as other park shelters this summer in the local papers, such as the "This Week" Newspaper and Rosemount Town Pages". IV. CARROLLS WOODS UPDATE: Mike Busho was present to give an update on the Carrolls Woods Sub-committee meeting. Mike stated that buckthorn clearing took place on April 9, 1994, and there were nine volunteers as well as four staff inembers. A "good sias" section was cleared out heading down towards the Halloween trail. Staff inembers have been clearing buckthorn during the week and they have cleared out the southwest corner. They will stop ctearing buckthorn on April 19 or 20, 1994, as spring flowers and other growth are PARKS AND RECREATION COMMITTEE MEETING APPROVED APRIL 18, 1994 Page 3 II.WORK SESSION/PARK WATCH PROGRAM WITH CITIZENS: Dave stated that the Parks and Recreation Department has received several catls from concerRed citizens regarding graffiti and vandalism in the parks and what they can do to help. Dave has been in contact with Judy Baker who is head of a group called the "153rd Street Watch Group". Judy offered to hold a meeting and will be sending invitations to staff from the Parks and Recreation Department as well as staff from the Police Department. The meeting will be held on Thursday, May 5, 1994, at 7:30 p.m. at the Jaycee Park shelter. Dave recommended that the Parks and Recreation Committee consider the park watch concept for their Workshop meeting on May 5, 1994. MOTION by Dave Giliuson to have the topic of "park watch" for the May Parks and Recreation Committee Workshop and to meet at the Jaycee Shelter at 7:30 p.m. with the residents from that area as per their invitation. SECOND by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. III. CHAIRPERSON'S REPORT: LINDA LADZUN: None. JEFF MOSER: None. JOHN HOWARD: John had been to some of the parks and had picked up some trash but noticed that there were no trash cans in the parks. John is wondering if they were taken out for the winter and when they will be put in. Rick Cook stated that the trash cans should be out this week. John also asked what the status was of checking into the By-Law change regarding the Director of Parks and Recreation. Dave Bechtold stated that it will be addressed as soon as there is further completion of department evaluations by the City Administrator. MIKE ELIASON: Mike stated that he was touring the park near his house IConnemara Park) and noticed graffiti, swear words and some "gang related" symbols spray painted on the canopy and benches. Mike asked if the Parks and Recreation Department has heard anything from the Police Department as to any leads on if they caught anyone. Dave Bechtold stated that he has not heard anything. Dave stated that he is working with Rick Cook, the City Administrator and the Police Chief on a city policy that will address these issues. Dave has also met with Ron Wasmund to discuss working on a policy on how to take care of writing a city ordinance to respond to the subject of unwanted graffiti. JERRY PUCIATY: Jerry commented that he would like to meet Tom Burt, the City Administrator and asked if he would be attending one of the Parks and Recreation Committee meetings. Dave Bechtold stated that Tom Burt will be invited to one of the meetings. S PARKS AND RECREATION COMMITTEE MEETING APPROVED APRIL 18, 1994 Page 4 IV. DIRECTOR'S REPORT: Dave Bechtold stated that Mark Joosten and Lacelle Cordes and he will be attending an award ceremony to accept an award for the City of Rosemount for being named a Tree City USA city. This ceremony will be held at the State Capitol on April 21, 1994, from 2 p.m. to 4 p.m. Dave stated that Tom Burt, the City Administrator, attended the RAP meeting. Tom is very supportive of the concept issues discussed. Dave discussed the issue of dogs in the parks and that there seems to be a real problem this year. He stated that there is a very strong Dog Ordinance under the Police Department. However, Rosemount might consider a "city-wide" ordinance that will mirror the park ordinances to help control these issues. Dave stated that the Parks and Recreation Department has made temporary signs that have been posted in the parks relating to the pooper scooper and leash ordinances. Permanent signs have been ordered. Linda Ladzun asked about putting an article in the paper relating to these issues. Dave Bechtold stated that the City of Rosemount is planning to do that, however the letter should come from the Police Chief. Dave will work with the chief on this. Dave stated that he and Jim Koslowski have asked Earl F. Andersen for a list consisting of all Type A and B hazards for the playgrounds, the cost, and a timetable to get items replaced or fixed. Earl F. Andersen was given a deadline of April 28, 1994, to get this list to them. Dave stated that funding will need to be looked into because this budget request was not approved. Park dedication was not designed to be used towards replacing items. However, Dave stated that the Parks and Recreation Committee may have to at some time, address this issue and possibly allow the use of park dedication for this project. Future discussions will need to take place. Jerry commented that he would like to see the City Council help replace those funds in a timely fashion if we are required to use park dedication funds. Park dedication has been identified for new park projects and upgrades, but not for replacement and repair. ADJOURNMENT: MOTION by John Howard to adjourn the meeting at 8:31 p.m. SECOND by Mike Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary s PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF MARCH 21, 1994 MEMBERS PRESENT: Michael Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jeff Moser, Tom Reller STAFF PRESENT: Dave Bechtold, Director Parks and Recreation; Rick Cook, Park Supervisor; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Jerry Puciaty CALL TO ORDER: The meeting was called to order at 7:31 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: NONE APPROVAL OF THE FEBRUARY 28, 1994, MINUTES: Approval of minutes with the following corrections: Page 3, Paragraph 6 "Linda Ladzun asked if there are grants available . . . Livingston stated that there might be some . . ."; Page 3, Paragraph 9 ". . . a summary of this data"; Page 4, Paragraph 6 should read ". . . along with this concept possible uses of the building were discussed . and Page 5, Paragraph 6 "Also, Mike requested, on behalf of the Carrolls Woods Subcommittee MOTION by John Howard to accept the_ minutes of the February 28, 1994, meeting with the corrections. SECOND by Michael Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: Mike Busho, Carrolls Woods Chairperson discussed the World Ringette Tournament that started on Saturday, March 19, 1994, and the need for volunteers. He mentioned some of the activities that are taking place this week that are in need of volunteers. If any of the Parks and Recreation committee members are interested, they should contact Kathy Busho. Mike stated, if you want to volunteer you get free admission in to the arena for the day's festivities. Also, he stated that the Parks and Recreation Committee is real important to the tournament and that they should come and see the festivities that are going on. L3 Q:;6 FIt ES I.RAAA UPDATE: Tom Neumann was present to give an update. Tom stated that baseball, softball, and track on the in-house side have nearly 2000 participants and should be "hitting" the fields soon. In-house soccer registration will be held around the third week in April. There should be approximately 800 participants. A traveling program philosophy has been developed by the board. They are now working on an update of the in-house programming philosophy. The in-house information for the over all RAAA and for each program will be given out at registration time. RAP program seems to be quite successful. They have a very large number asking for scholarships. RAAA also received a donation from Parent Communication Network to help cover about half the costs of those fees. RAAA has display cabinets at Rosemount Middle School and Scott Highland Middle School. RAAA is not able to pass out flyers so the flyers are posted in the cabinets and extras are available in the principal's office. The Parks and Recreation department is also welcome to use the cabinets. Steve Reischauer and Tom have keys for the cabinets. r PARKS AND fiECREATION COMMITTEE MEETING APPROVED MARCH 21, 1994 Page 2 Traveling soccer tournament is scheduled for mid-May. About 100 teams are anticipated to participate. Jaycee Park will be used for a lot of those games. Four new board members have joined the RAAA. None are from Rosemount. RAAA newsletter articles are due on April 22, 1994. The Parks and Recreation Department is welcome to submit an article if they would like. Dave Bechtold presented Tom with a plaque on behalf of the Parks and Recreation Department in appreciation of his community service through RAAA in 1992 and 1993. A plaque was also to be presented to Steve Reischauer, however, Steve could not attend the meeting. Tom Neumann will be presenting it to Steve in behalf of the Parks and Recreation Department. Dave Giliuson also extended his appreciation to RAAA and the Parks Department for doing a fantastic job. This is accomplished from their working together. II.PARK DEDICATION/BUSINESS PARK: Dave Bechtold stated that at the August 16, 1993, meeting of the Parks and Recreation Committee, we were asked by the former City Administrator to respond tn the Business Park which is a project of the Port Authority. Kathy Busho at that meeting, discussed the fact that although we are not putting in the ponding area in this portion of development, we should consider the ponding and trails in the next development. Dave Bechtold's recommendation is to consider altering our park dedication request to land. The land would be around the pond allowing for a linear park trail concept to include tables, benches, trees and landscaping. The park dedication would be the amount of acreage included in a 30 to 40 foot width around the pond. Dave stated that the business park property owners could cross the trail for counting density for lot coverage. In summary, Dave stated that what we would have is a public linear park concept in the business park that would eventually be part of a linear park concept that could go all the way from County Road 42 to 160th Street. He stated that the business and industria! commercial dedication would enhance the business park, make it marketable, enhance open space for the city and to give additional open space for park use. The Port Authority is considering the continuance of the linear park concept in the rest of their development. John Howard questioned if we might be in someone else's property line. Dave Bechtold stated that the entire pond will be a utility easement. A utility easement allows for depth of the property. Tom Reller asked who would be responsible for maintenance. Dave Bechtold stated that the Parks Department will be in charge of maintenance for the Linear Park and the Utilities Department is in charge of the holding pond. John Howard asked if the development of the trail along County Road 42 and Biscayne would be paid for by the Port Authority. Dave Bechtold stated that is correct and that the trail around the pond will be built with park funds. Tom Reller asked if the businesses could be liable for initial landscaping. Dave Bechtold stated that it would be inappropriate to require them to pay for landscaping, but we could ask them to share in the costs. PARKS AND RECREATION COMMITTEE MEETING APPROVED MARCH 21, 1994 Page 3 MOTION by John Howard to rescind action taken at the August 16, 1993, meeting for a cash dedication to the Business Park and to move that park dedication for the Business Park (Phase I) be a land dedication in the amount that is in accordance with the present park dedication ordinance. SECOND by Dave Giliuson. Ayes: 6 Nays: 0. MOTION CARRIED. Committee members felt it would be appropriate to ask the developers to consider helping with landscaping, costs for landscaping, and maintenance. 111. BY-LAW REVIEW: Dave Bechtold recommended that the By-Law update and review be tabled. Dave had met with Tom Burt, the new City Administrator, and until Tom has a chance to interact with the committee, we should consider tabling the item. MOTION by Linda Ladzun to table discussions of the By-Law update and review at this time. SECOND by Tom Reller. Ayes: 6 Nays: 0. MOTION CARRIED. IV. ERICKSON COMMUNITY SQUARE UPDATE: John Howard stated that there is no update at this time. The next meeting is scheduled for this Wednesday, March 22, 1994. V. CARROLLS WOODS UPDATE: Mike Busho was present to give an update. Mike stated that they have received the USPCI Trust Fund grant for 57,500 for construction of the southwest entrance, trail, culvert and bridge, and landscaping. Mike stated that the Carrolls Woods Subcommittee would like feedback/input from the Parks and Recreation Committee as to what kind of entrance would be appropriate at the southwest side. Dave Giliuson asked if this is still in the working stages. Mike stated that it is and that the first order is to get the entrance made, then the trail and some landscaping. Mike stated that there will be a volunteer "chipping and pulling party" for buckthorn on Saturday, April 9, i 994, from 9 to 1 1:30 a.m. If interested, meet at the southwest entrance side. Mike along with Dave Bechtold stated that the Engineering Department will begin surveying the west property line and stake it out sometime this week. Mike stated that the Carrolls Woods Subcommittee made a motion to have staff research the cutting of a trail loop on the northeast corner by Schwarz Park. Dave Bechtold stated that he has applied for a grant to hire an intern. If the grant is approved he will then need to go through the City Administrator and City Council to get approval for hiring. If the grant is not approved, a summer maintenance worker position will be assigned to this person. But in any case, we do have a seasonal person scheduled to help out. In closing, Mike stated that short-term funding is OK at this time, however, they are looking into long-term funding for items such as the Interpretive Center. Dave Bechtold added that he feels both the Carrolls Woods Subcommittee and the Erickson Community Square Subcommittee are doing an excellent job. PARKS AND RECREATION COMMITTEE MEETING APPROVED MARCH 21, 1994 Page 4 E:::B 1:NE I.CHAIRPERSON'S REPORT: MICHAEL ELIASON: None. DAVE GILIUSON: None. TOM RELLER: None. LINDA LADZUN stated that the Grand Opening for the Community Center has been tentatively set for May 21, 1994. Also, she took a tour of the building and stated that it is very niceF JOHN HOWARD asked how the Kiosk project was going, if it was approved. Dave Bechtold stated that use of the property for the Kiosk project was approved by the City Council and City Attorney. Now the City of Rosemount, Dakota County and Dakota County Technical College need to work closely together on this project. The Planning Department of Dakota County also asked about having a water fountain. Dave Bechtold is discussing this with Ron Wasmund on how we can accomplish getting one installed. JEFF MOSER stated that he would like to join the Erickson Community Square Subcommittee and that it would be a good learning experience. Jeff also stated that a neighbor asked him if there is going to be men's and women's hockey leagues available at the ice arena. Linda Ladzun stated that she would check on this. MOTION by Dave Giliuson to have Jeff Moser join the Erickson Community Square Subcommittee. SECOND by John Howard. Ayes: 6 Nays: 0. MOTION CARRIED. IL DIRECTOR'S REPORT: Nancy Schrupp explained to the committee members that they will be receiving an approved copy of all minutes that will contain corrections (ifany). A memo was given to them along with the January "Approved" minutes. Nancy also stated they received the Parks and Recreation Booklet. Dave Bechtold explained the reason for the Parks and Recreation Booklet and its use. Dave also stated that each committee member has received copies of the ADA Inspection of Playground Summaries and went on to remind them of the Workshop Meeting scheduled for April 7, 1994, to discuss the inspections in greater detail. This report als'o included consumer safety inspection results and recommendations. Dave stated that he will be inviting Tom Burt, the City Administrator, to a Parks and Recreation Meeting soon, so that Tom can have a chance to meet everyone. ADJOURNMENT: MOTION by John Howard to adjourn the meeting at 8:37 p.m. Linda Ladzun SECONDED the motion. Ayes: 6 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF FEBRUARY 28, 1994 MEMBERS PRESENT: Michael Eliason, Dave Giliuson, John Howard, Linda Ladzun, Jeff Moser, Tom Reller STAFF PRESENT: Dave Bechtold, Director Parks and Recreation; Rick Cook, Parks Supervisor; Lacelle Cordes, Parks and Recreation Programmer; John Fremming, Maintenance Level I (Parks); Mark Joosten, Maintenance Level II 1Parks; Jim Koslowski, Maintenance Level II (Parks); Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: Jerry Puciaty SWEARING IN OF NEW TERM COMMITTEE MEMBERS: Sue Walsh was present to swear in the two new committee members, Michael Eliason and Jeff Moser. The swearing in took place at 7:37 p.m. CALL TO ORDER: The meeting was called to order at 7:38 p.m. by Dave Giliuson, Vice Chairperson. ADDITIONS TO THE AGENDA: The ADA Presentation by Bill Bach and Bill Livingston of Earl F. Anderson, was moved under Old Business to become item number IV. Under Old Business, By-Laws originally item number IV, was moved to become item number VII. APPROVAL OF THE JANUARY 24, 1994, MINUTES: MOTION by Tom Reller to accept the minutes of the January 24, 1994, meeting. SECONDED by John Howard. Ayes: 6 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: NONE. ELECTION OF OFFICERS: MOTION by John Howard to nominate Dave Giliuson for Chairperson of the Parks and Recreation Committee. SECONDED by Linda Ladzun. No other motions for nominations were made. MOTION by Michael Eliason to close nominations and vote for Dave Giliuson for Chairperson. SECQNDED by Jeff Moser. Ayes: 6 Nays: 0. MOTION CARRIED. MOTION by Tom Reller to nominate Linda Ladzun for Vice Chairperson of the Parks and Recreation Committee. SECONDED by John Howard. No other motions for nominations were made. MOTION by John Howard to close nominations and vote for Linda Ladzun for Vice Chairperson. SECONDED by Michael Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. RAP UPDATE: Meetings are being held on the third Thursday of each month. Pro ress seems to be made as to the importance of all government offices working together rather than identifying this as a park issue. Cimarron Village residents are now joining us at the meetings. PARKS AND RECREATION COMMITTEE MEETING APPROVED FEBRUARY 28, 1994 Page 2 8 E S I.AWARD DEANNA SIMPSON AND SCOTT RYNERSON THEIR PLAaUES: Dave Bechtold presented the plaques to Scott and Deanna commending them on their service and support. II.RAAA UPDATE (Tom Nuemann and Dave Bechtold): Tom Nuemann was not present at the meeting. Dave Bechtold informed the members that the RAAA held their February Board meeting at the VAAA facility at Hayes Park in Apple Valley. Dave Giliuson reported that baseball sign-ups were held. III. KIOSK PROJECT — DAKOTA COUNTY TECHNICAL COLLEGE STUDENTS TO GIVE INPUT: Mr. Skujins, Architectural Instructor and three students, Rob Harker, Ed Cortil and Nathan Jolson were present to give a short presentation. Mr. Skujins appreciated the fact the committee gave him and his students an opportunity to present their project. Rob Harker gave an overview of the architectural class and its purpose. Ed Cortil, creator of the bicycle bench design discussed the concept of the bicycle bench and the materials it would be made out of. Nathan Jolson, creator of the canopy design discussed the design and what materials would be used. Both the canopy and the bicycle bench will use 2" diameter steel pipes and material called "future" wood. This wood is of ecycled material that is very durable, low cost and low maintenance. Dave Bechtold explained that all costs for constructing the Kiosk would be paid by Dakota County. The City of Rosemount will be in charge of maintenance of the area after completion. Dave also noted that Mike Miles, City Attorney, is checking on the site in regard to a US West Lease on that site. Dave Giliuson asked if there would be anymore in Rosemount. Dave Bechtold stated that there is only one planned for Rosemount through the county, but the city could construct others at our parks and trails. The Parks and Recreation Committee thanked Mr. Skujins and the three students for taking the time to come in and give a presentation and told them they did a good job. IV. ADA PRESENTATION(EARL F.ANDERSON REPRESENTATIVESI: Bill Bach of Earl F. Anderson and Bill Livingston of Landscape Structures, Inc. were present to give a presentation on how they evaluated Rosemount's playground sites. Mr. Livingston stated that by 1995 all playgrounds should meet guidelines and standards of ADA and CPSC. This is regarding liability issues. Also in 1995 accessibility to parks is a must. Mr. Livingston showed written material that we should have regarding standards, etc. One item is the American Society for Test and Material, which sets standards for playground equipment. Mr. Livingston stated that you do not have to upgrade all at once. He stated that we may want to pick out the Class A issues, which is entrapments, and get those upgraded, then work on another group such as Class C, which is protrusions. PARKS AND RECREATION COMMITTEE MEETING APPROVED FEBRUARY 28, 1994 Page 3 Tom Reller asked who sets the time frames to have the upgrades completed and what if the deadlin s are not met. Bill Livingston stated it would be the city or the Parks and Recreation Committee who would set the time frames for completion. He also stated that as long as we can show the CPSC (a government agency) that we are working on the upgrades there should not be a problem. John Howard stated that he wanted to make sure he understand correctly that we are not mandated by law that we have to upgrade at this time. Mr. Livingston stated that is correct and continued by saying that he feels we are far ahead of many cities by having the park evaluations and recommendations completed. Dave Bechtold stated that we contacted Earl F. Anderson to assist in helping with identifying hazards in parks so we could prepare for future upgrading. Jim Koslowski, Parks Maintenance staff member, asked if all the parks have to be handicapped accessible by 1995. Mr. Livingston stated that by 1995 it should be accessible, however, if you have a park with a playground up on a hill that would be difficult to get a wheel chair up, it would not be feasible. A goal would be to have at least one park in each area of the city accessible and continue to meet the standards and recommendations from that point as funding becomes available. Mr. Livingston stated that the current standards were used to conduct the survey for Rosemount. Linda Ladzun asked if there are grants available to help with upgrading. Livingston stated that there might be some for accessibility issues. Mr. Livingston continued by giving an example of what kind of data they have for each park. For each park there is map of the park as is, a map showing just the playground, and a modified map showing use zones Idotted lines) around play equipment, and/or play equipment moved or taken out completely. There is also a list, which Earl F. Anderson refers to as a Laymans List". This list contains information on each piece of play equipment and why it was moved, taken out, replaced, etc., in common lay persons language. Bill Bach stated that the Parks Department has the data and that he will be working directly with Dave Bechtold and go over the plans. Dave Bechtold added that he will be asking Earl F. Anderson to meet with staff as well. Linda Ladzun asked if the Parks and Recreation Committee would be getting a summary of this data. Dave Bechtold said copies of the study will go out to each committee member. The Parks and Recreation Committee thanked Bill Bach and Bill Livingston for coming and giving the a presentation. PARKS AND RECREATION COMMITTEE MEETING APPROVED FEBRUARY 28, 1994 Page 4 V. ERICKSON COMMUNITY SQUARE UPDATE: John Howard gave a summary, with input from Deanna;Simpson who was present at the meeting. The National Guard has informed us that they cannot grade the amphitheater at this time. Dave Bechtold will contact the 49'ers. John said that in discussions with Ed Howard, Ed stated that the National Guard we discussed grading with may not be the only guard to use. The committee reviewed Chuck Novak's proposal. Chuck is donating is services for this project. There are three different floor plans. Floor Plan A being 3780 square feet, Floor Plan B being 3115 square feet, and Floor Plan C being 7090 square feet. John stated that the concession stands and rest rooms are the major cost and that these will remain the same square footage in each floor plan. Most of the meeting consisted of discussions on the pros and cons of each floor plan regarding the amount of square footage of open space. Floor Plan B was the facility that was chosen by the Erickson Community Square Subcommittee to be the best. John Howard stated that along with this concept possible uses of the building were discussed, which will be a major part of the concept selected. Jeff Moser asked if the drawings were modeled after an existing building sornewhere. Dave Bechtold stated that he believes this is something that Chuck designed on his own. Deanna Simpson noted that the rest rooms are similar to those at Jaycee Park and the concession stand is comparable to the armory. VI. CARROLLS WOODS UPDATE: Mike Busho, Chairperson, was present to give an update. Mike stated that the Workshop was held Saturday, February 26, 1994, and a path of the trail was laid out. We are trying to decide on the southwest entrance into Carrolls Woods, there is no entrance right now, however, there is an easement off of where new houses are being built. We are going to work out concept designs for the southwest access. Mike stated that a motion was made at our meeting tonight to authorize city staff to proceed with the building of the trail as presented on Saturday, February 26, 1994, with the Parks and Recreation Committee. The trail is a slight deviation from the Master Plan. The trait proceeds in from the southwest entrance continuing on the east, staying on top of the ridge continuing down through the ditch which will have a culvert and then be filled in over the top of the culvert and also have railings so as to appear as a bridge. It will then continue on to the northeast across the existing trail and will be continuing on, hooking up to the existing Halloween Trail. The target date for construction is near August. The trail will be constructed of lime rock and will be 8 feet wide. Rick Cook, Parks Supervisor, had maps available showing the original route and new, modified route that the trail would take. PARKS AND RECREATION COMMITTEE MEETING APPROVED FEBRUARY 28, 1994 Page 5 Deanna stated that the trail deviates somewhat from the Master Plan because the original trail would have went under water. She also stated that the trail generally foltows the same outline of the Master Plan, it was just moved slightly to the north. Mike stated Funds will be coming from the USPCI. Mike said a motion from the Parks and Recreation Committee is needed to begin work on this traiL Mike stated that the Carrolls Woods Subcommittee also would like to recruit an intern person to help with the documentation for Carroils Woods, such as species of wildlife, herbicide issues on buckthorn cutting, also help with maps and some paper work. They would like the Parks and Recreation Committee to make a motion for this also. MOTION by John Howard to request staff to go ahead and start development on the trail for the southwest entrance as proposed to us tonight as soon as possible. SECONDED by Linda Ladzun. Ayes: 6 Nays: 0. MOTION CARRIED. MOTION by Tom Reller to approve use of an intern as the Carrolls Woods Subcommittee sees fit. SECONDED by Dave Giliuson. Ayes: 6 Nays: 0. MOTION CARRIED. Also, Mike requested, on behalf of the Carrolls Woods Subcommittee, that Scott Rynerson join the committee and would like the Parks and Recreation Committee to make a motion. MOTION by Linda Ladzun to have Scott Rynerson join the Carrolls Woods Subcommittee. SECONDED by Dave Giliuson. Ayes: 6 Nays: 0. MOTION CARRIED. VII. BY-LAWS: Dave Bechtold stated that if a new Parks and Recreation Director were to be hired, that the City Administrator does the hiring as approved by the City Council and that the Parks and Recreation Committee does not have authorization to be involved in the selection and interview process without the City Council's approvaL Linda Ladzun asked if this matter was discussed with the City Attorney. Dave Bechtold stated that he discussed it with his supervisor and administration. John Howard stated that the Parks and Recreation Committee was part of the process at one time however, maybe due to lack of consideration it was taken out of the By-Laws. Discussions followed with John Howard requesting that we "table" this issue and come back to it at next month's meeting. Dave Bechtold will check into this further and see what process needs to be followed to have the By-Law changed. He will also research to see what the wording was in the past that related to this request by the Committee. PARKS AND RECREATION COMMITTEE MEETING APPROVED FEBRUARY 28, 1994 Page 6 I. BIRGER POND/CARROLLS WOODS GRANT PROPOSALS: Dave Bechtold gave an overview of each land acquisition, where they are located, and how much the grants are fo. Tom Reller stated, regarding the Birger Pond site, that part of the land is in the City of Apple Valley, it would be the west side. Dave Bechtold responded by stating that the City of Apple Valley is not taking any action in this. Michael Eliason asked if we will have to pay taxes to the City of Apple Valley. Dave Bechtold stated that we would not pay taxes to the City of Apple Valley. Dave also stated that the Utility Department is addressing issues of pumping storm water into Apple Valley. John Howard asked if this would stay a Utility Department problem and not fall under us. Dave Bechtold stated that all uses of the area will be discussed by many departments and this will include the management and financial aspects of the site in a joint venture. MOTION by Jeff Moser to support the grant applications for the land acquisitions of Birger Pond and Prairie Area North of Carrolls Woods. SECONDED by Tom Reller. Ayes: 6 Nays: 0. MOTION CARRIED. Dave Bechtold finished by saying that the grant applications are due by March 15, 1994, and that the deadline is August 1, 1994. The grant offices will review the applications with us during that time. 11.CHAIRPERSON'S REPORT: Michael Eliason: None. Jeff Moser: None. Tom Reller. None. Dave Giliuson: None. Linda Ladzun gave an update on the Community Center, everything is on hold. May be taking possession sometime next month. Due to the delays, some banquets had to be cancelled. Linda responded to concerns regarding indoor skating fees and the possibility of the Parks and Recreation Department still offering outdoor skating lessons. Linda stated that she does not remember being involved with setting fees and feels it is a manager's decision to set the fees. The Community Center feels that it would not be a problem or competitive to have outdoor skating again. Dave Bechtold stated the Parks and Recreation Department will go back and address the issue for next year with the Community Center and identify who would conduct the lessons and what types would be held. Linda would like to step down from the Erickson Community Square Committee and leave an opening for one of the two new committee members. PARKS AND RECREATION COMMITTEE MEETING APPROVED REGULAR MEETING OF DECEMBER 79, 1994 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, Linda Ladzun,Jeff Moser,Jerry Puciaty,Tom Reller STAFF PRESENT: Jim Topitzhofer, Parks & Recreation and Community Center Director; Lisa Jost, Recreation and Community Center Manager; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: John Howard CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE NOVEMBER 21, 1994, MINUTES: MOTION by Jeff Moser to accept the minutes of the November 21, 1994, meeting. - SECOND by Mike Eliason. Ayes: 6 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None 3 Q:;'8 I.. ... RAAA.UPDATE: RAAA representatives were not present at the meeting. Lisa Jost handed out the RAAA Winter Newsletter, the 1995 Board of Directors list and copies of the Authorization to Release Information form and the Parent/Guardian Code of Conduct form to the Parks and Recreation Committee members. Lisa Jost explained that the Code of Conduct form in general is to promote a positive environment, good sportsmanship and proper use of property. II.CARROLLS WOOQS UPDATE: Carrolls Woods Sub-committee did not have a meeting on December 19, 1994. Jim Topitzhofer commented that progress on the kiosk signs and holders for trail maps for the main entrances in to Carrolls Woods has been held up due to the Public Works Department re-organizing. Jim commented that the goal is to get those signs completed by the next Parks and Recreation Regular Committee Meeting. III. ERICKSON COMMUNITY SQUARE UPDATE: Jeff Moser commented that the construction of the building is on hold due to the storm sewer project which needs council approvaL. Jeff commented that the Knights of Columbus donated 51000. IV. WENSMANN 7TH ADDITION: Jim Topitzhofer commented that he had met with representatives from Wensmann and a revised concept plan has been significantly changed to accommodate the concerns of the Parks and Recreation Committee. Jim explained that Wensmann proposes to lower the density of the project by adding 12 single family units and subtracting 27 townhome dwellings. The new breakdown would be 31 single family units and 50 townhome units totalling 81 dwellings instead of 96 dwellings. Jim commented that the park increased to 2 acres and this does not include the small section of the adjoining park located in Wensmann 6th Addition. Also, this park does not connect to Highway 42. PARKS AND RECREATION COMMITTEE MEETING APPROVED December 19, 1994 Page 2 The Parks and Recreation Committee overall had a good feeling about this revised plan. Dave Giliuson recommended tabling a motion until park dedication and cash dedication for this land could be discussed at the next Parks and Recreation Workshop meeting. V. SHANNON MEADOWS ADDITION: Jim Topitzhofer commented that the developers of the Strese/Burkalter property have changed their plans and have proposed greater density. The Planning Commission did not approve the revised concept plan and the project is now on hold until further notice. VI. SUB-COMMITTEE SELECTION POLICY: Jim Topitzhofer commented that corrections and additions requested were made to the policy and a copy was sent to each sub-committee chairperson. Jim commented that a correction was needed for the number of inembers, which the policy currently only shows five members and should show seven. Due to the staggering terms, Jim requested the Parks and Recreation Committee members to decide where the final two should be placed. The Parks and Recreation Committee members agreed on two members to serve three year terms, three mem:bers to serve two terms, and two members to serve one year terms. Committee members agreed that the City Council would have the final approval on the seven recommended candidates for each of the sub-committees. Discussions were held on when to begin accepting and reviewing applications and the selection process. Committee members agreed to address the issue for further discussion at the next regular committee meeting in January. Dave Giliuson also noted that the next meeting would be on January 16, 1995, which is Martin Luther King Day. Committee members agreed to change the regular meeting date to January 23, 1995. B l`S111",i... I.TREE CITY USA RENEWAL: Jim Topitzhofer commented that Lacelle Cordes completed the recertification as a distinguished Tree City, USA. The Tree City, USA is an award given to those cities who depict an honest and active program to promote the protection of our natural habitat and of our trees. Jerry Puciaty commented on the city tree ordinance. He would like to see a tree replacement ordinance developed to prevent developers from "land clearing". Jerry commented that he does not want the Parks and Recreation Committee to be forced to use park dedication or land dedication as a means to save a stand of trees. Jim Topitzhofer will gather the information and respond to this request at the next regular meeting. I1.CHAIRPERSON'S REPORT: JERRY PUCIATY: None JEFF MOSER: None PARKS AND RECREATION COMMITTEE MEETING APPROVED December 19, 1994 Page 3 TOM RELLER: None DAVE GILIUSON: None LINDA LADZUN thanked staff for assistance with the Share the Spirit event. MIKE ELIASON complimented staff who worked at the Public Skating during the Share the Spirit event. Mike commented that he would like to keep in mind another athletic complex for the future. III. DIRECTOR'S REPORT: Jim Topitzhofer commented that the Share the Spirit event gave the Rosemount Community Center great exposure and he complimented the committee for doing a nice job preparing for this event. Jim commented that he and Dave Giliuson were invited to attend the Dakota County Parks and Recreation meeting. Neither were able to attend however, they did forward ideas to the committee regarding snowmobiling in Lebanon Park and whether to allow it or not. Jim commented that he feels there should be no snowmobiling allowed and that cross country skiing should be promoted more. Dave Giliuson commented that the are around Lebanon Park has become well populated now and he feels there should be no snowmobiling allowed as well. Jim commented that members of Snowtoppers are planning to attend the January meeting and the agenda item would be to discuss the snowmobiling ordinance. Jim explained that he is not aware of what the issues pertain to however, he will include the information in the next packet. Jim commented that the Parks and Recreation Committee Workshop meeting went well. Jim explained that four scenarios were developed on park dedication. These four scenarios will be discussed at the next Parks and Recreation Workshop meeting and one will be chosen and presented at the next Parks and Recreation Regular Committee meeting for approval. The next Parks and Recreation Workshop meeting will be held January 5, 1995, at 7:30 p.m. The next Parks and Recreation Regular Committee meeting will be held on January 23, 1995, at 7:30 p.m. instead of on January 16, 1995, as this is Martin Luther King Day, which is a National Holiday. ADJOI RNMENT: MOTlON by Mike Eliason to adjourn the meeting at 9 p.m. SECOND by Linda Ladzun: Ayes: 6 Nays:-0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary