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HomeMy WebLinkAbout1994 Erickson Community Square Mtg MinutesERICKSON COMMUNITY SQUARE COMMITTEE MINUTES FOR AUGUST 18, 1994 MEMBERS PRESENT: Cathy Busho, John Howard, John Loch, Jeff Moser, Deanna Simpson, Jim Topitzhofer GUESTS: Wayne Lindell, Chuck Novak 1. Introduced Wayne Lindell. He is a construction manager. Also, the sub -committee brought Wayne up to speed on the project. 2. Wayne Lindell inquired about funding. 3. Grading, fill is in place, still need more for southwest corner. Chuck requested the City's help for engineering the grading. 4. Preference of sodding contours are supposed to be graded this fall. 5. Bud will have grading cost estimates for us at the next meeting. 6. Utilities, questions were posed. Will gas be done at the same time as electric? Is fire hydrant posed or close enough? 7. Brick sales. No official advertising was suggested until we get council approval. We have already sold 6 bricks. 8. John has already solicited many contractors, and has received multiple positive responses. 9. Wayne asked about our background and suggested a way to bring the project to completion. We need a written plan, and one of us to take ownership of each area. 10. We solicit one primary vendor to draft the project with cost and labor, and then solicit multiple local vendors to donate a portion. 11. Wayne is a willing participant in sub -committee meetings, and will not charge until a "spade touches the ground". Note: John Loch said a person told him that the 6' plateaus had to be 8' for ADA access. subcom\8-19min.ecs MEMORANDUM CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PARKS AND RECREATION COMMITTEE MEETING DATE: July 18, 1994 AGENDA ITEM: Development Agreement with Dr. Kurt Walter -Hanson I AGENDA SECTION: New Business. PREPARED BY: Jim Topitzhofer, Parks & Recreation and Community AGENDA NO.: Center Director 1. ATTACHMENTS: Draft of Development Agreement with Dr. Kurt Walter- APPROVED BY: Hanson Upon receipt of a letter sent by Erickson Community Square Sub -Committee to the Port Authority about the desires relationship between Erickson Community Square and the adjacent proposed site of Dr. Walter -Hanson. John Miller, Economic Development Director, completed a draft of a development agreement for the proposed site. This development agreement contains five items which Erickson Community Square Sub -Committee requested the Port Authority to consider in the proposal. These items are: 1) An eight foot asphalt trail should be constructed at the north end of the site, connecting HWY 3 with Erickson Community Square, at the cost of the owner. 2) Parking space on the site should not restrict parking for people who attend Erickson Community Square, or other City events, during non -business hours. We request a summary of Dr. Hanson's proposed business hours before a development agreement is finalized. 3) The owner of the site should be entirely responsible to maintain the site. Snow removal and groundskeeping should be the responsibility of the owner. 4) The grading of the site must blend in with the grading of Erickson Community Square. 5) The owner of the site must comply with all City Ordinances listed in Chapter 3 - PARKS. The owner must take notice and comply at all times with the Lease and Pooper Scooper Ordinance, Chapter 3, Section 4-3-1 1 . This City Ordinance is attached. Dr. Walter -Hanson has been invited to attend our meeting tonight to discuss the above items. The Port Authority will deliberate over the development agreement on Tuesday, July 19, 5:15 p.m., at City Hall. All members of the Parks & Recreation Committee and the Erickson Community Square Sub -Committee are encourage to attend. RECOMMENDED ACTION: Motion to recommend to Port Authority the inclusion of the above items as written in the attached Development Agreement with Dr. Kurt Walter -Hanson. PARKS AND RECREATION COMMITTEE ACTION: ERICKSON COMMUNITY SQUARE PHASING PLAN JULY 12, 1994 DRAFT This first draft of the phasing plan for Erickson Community Square is incomplete and should be revised as we move along in the process. 1. Approve concept plan review June 28, 1994 Planning Commission 2. Address issues with adjacent site July 19 Port Authority and approve this site plan and conveyance of land. 3. Complete construction documents July 22 Chuck Novak 4. Recruit Construction Project Manager July 22 John Loch, Chuck Novak and Structural Engineer 5. Request waiver of utility hookup August 8 John Howard 6. Approve hiring of Project Manager and August 11 Erickson Community Square Committee Structural Engineer 7. Complete grading of amphlitheater and Fall, 1994 Staff fill from 145th street 8. Prepare itemized estimate of costs Project Manager and Staff including materials, labor, utility coordination, grading, and engineering. 9. Prepare itemized estimate of revenues Project Manager and Staff including work which can be donated. 10. Approve PUD review, includes details, Planning Commission landscape plan, drainage plan, parking plan, relocation of utilities, and building plan. 11. Conduct public hearing, final approval, City Council includes construction plan and financial plan. PARKS AND RECREATION COMMITTEE MAILING DATE OF MAILING: 6 - Z t't ` 9 9 COMPLETED BY: MAILING INCLUDED: minutes for (Committee) Packet with Agenda and Executive Summary Sheets for (Date) / (Date) �/ Additional mailings (ex: subcommittee agenda or minutes, handouts, etc.) 1994 PARKS AND REC COMMITTEE - (7 copies) 1% Michael Eliason �G Dave Giliuson ✓ John Howard _y' Linda Ladzun Jeff Moser Jerry Puciaty ✓ Tom Reller ERICKSON SQUARE SUBCOMMITTEE - (8 copies)* V/"'�Cathy Busho (Council Member) _.V/ Lucy Holzer John Loch Del Lorentzen ✓ Marge Ryan N Deanna Simpson (on both sub -committees) Jim Thommes Parks Staff _John Howard (Parks and Rec Committee) Jeff Moser (Parks and Rec Committee) CARRROLLS WOODS SUBCOMMITTEE - (8 copies)* V Dan Belting Mike Busho W.T1-t C..RT"S ✓� Ed Howard Marie Jensen Loretta Loesch Scott Rynerson Joel Sutter �C Deanna Simpson (on both sub -committees) _ Parks Staff Rick Cook (Parks Supervisor) a Tom Reller (Parks and Rec Committee) * Does not include bolded names STAFF MEMBERS TO RECEIVE MAILING - (5 copies)* Dave Bechte4d- ✓ Rick Cook V_ Lacelle Cordes Nancy Schrupp (as needed, does not include me)* Wendy Willman Parks Staff (1 copy) ADDITIONAL COMMITTEES OR STAFF - (24 copies) City Administrator - Burt (1) Department Heads (5) Dir of Public Works - Wasmund Dir of Finance - May Fire Chief - Aker Chief of Police - Knutsen Community Center Manager - Jim T. City Council & Attorney (6) Planning Commission (5) Port Authority (7 members, A. actual copies) Utility Commission (3) Official City Records (1) Not till approved OTHER - (1 copy, Minutes Only!) Ron Jacobson, 3647 143rd St W, Rsmt; 11:423-2117 # OF COPIES NEEDED FOR MAILING: PARK AND REC CTTEE ERICKSON SQUARE CTTEE CARROLLS WOODS CTTEE STAFF MEMBERS ADDT'L CTTEE OR STAFF EXTRA COPIES TOTAL COPIES NEEDED: chk1stpr.94 (Revised 5-04-94) MEMORANDUM DATE: July 7, 1994 TO: Erickson Community Square Sub -Committee FROM: Jim Topitzhofer, Community Center and Parks & Recreation Director SUBJECT: Agenda for Erickson Community Square Meeting, July 12, 1994 Please join us at our next Erickson Community Square Meeting, scheduled on Tuesday, July 12, 7:00 p.m., Room 205, at the Rosemount Community Center. The agenda is listed below: ERICKSON COMMUNITY SQUARE SUB -COMMITTEE JULY 12, 1994 AGENDA 1. Call to Order 2. Letter to Port Authority 3. Project Manager 4. Phasing Plan 5. Brochure and Brick Sales 6. Other MEMORANDUM DATE: June 24, 1994 TO: Erickson Community Square Sub -Committee and Parks & Recreation Committee FROM: Jim Topitzhofer, Community Center and Parks & Recreation Director SUBJECT: Concept plan review for Erickson Community Square A concept plan review for Erickson Community Square is scheduled for the Planning Commission Meeting on Tuesday, June 28, 5:15 p.m., at City Hall Council Chambers. Some four years of planning and preparation has led to this step in the construction process, namely the concept plan review. The concept plan review introduces our project to the Planning Commission. Upon their review, they will recommend further refinements which will in turn make, our plans more successful. At the Planning Commission Meeting, City Planner Rick Pearson will present compiled information from the Architect. Charles Novak will be attending to further support the presentation. It would be helpful to have members of the Erickson Community Square Sub - Committee be present to answer questions. Therefore, you are invited to attend and participate in this important meeting. For your consideration, I have attached a copy of the report. See you there! U Q) S P�� 0 E -Ul FM PAI J( 0 ER-CKSON ;�) ARK R ED 0 J —E Vm N I VVLNo CHARLES NOVAK - ARCHITECT ROSEMOUNT, MINNESOTA GINNY CHRISTIANSEN LANDSCAPE DESIGNER PROPOSED NEW OFFICE BUILDING OFFICE BUILDING TRACTOR SALES •M"�, fwa 41J) ❑V� PATI ID LANDSCAPED GARDENS EXISTING HOCKEY RINK f ws MTM MwA Af,YCCW TO 1( h MUUJAK Yf1 #lf4& .4A,CR TV X 060m mCL yc codoxweh _ L� EXISTING CITY PARKING LQT TT l j STANDING SEAM METAL ROOF OVER RIGID INSULATION, 2x WOOD DECKING AND LAMINATED WOOD BEANS AND PURLINS, WITH ALL EXPOSED WOOD TO HAVE A STAIN FMSH HOLLOW METAL DOOR AND FRAME W/ 21SUL GLASS 2x6 FRAME WALL WITH PANEL BRICK ON THE EXTERIOR, FULL THICK GATT 94SLL V/ VAPOR BARRIER AND Ix VEE GROOVED CAR SIDING ON INTERIOR HOLLOW METAL FRAMED wmDOW V/7I DJSULATING GLASS -----, 12' DIAMETER REINFORCED CONCRETE COLUMN PK6 FRAME WALL WITH ❑SB PANELS ON THE EXTERIOR, V UML, GLASS CLERESTORY WINDOWS IN SITE BUILT WOOD FRAt£S AND 1/2' GYP. DW. TAPED, SANDED AND PAINTED ON THE INTERIOR STANDING SEAM METAL ROOF OVER RIGID INSUL VOM DECKING AND WOOD BEAMS, WITH ALL EXPOSED / WOOD STAINED --7 THRU SECTION I/A-1 STANDING SEAM METAL ROOF OVER RIGID INSULATION WITH A PLYWOOD CAP ON PLYWOOD S!EATHING AND VOOD TRUSSES ROOF FASCIA TO BE Ix6 T&G CEDAR CAR SIDING WITH A VEE- GROOVED EDGE AND A STAIN FINISH 19/32' OSS WOOD PANELS OVER VAPOR BARRIER AND 2x6 STUDS AT 16' O/C. PAINT PANELS VITH ONE COAT OF EXTERTOR LATEX PALM. PROVIDE FULL THICK FABERGLAS BATT INSUL. WITH VAPOR BARRIER BETWEEN THE STUDS AND 1/2' GYPSUM DRYWALL F IRETAPEA MECFWMCAL EQUIP. AREA VOOD ACCENT FASCIA TO BE THE SAW AS THE ROOF FASCIA 12' DIAMETER REINFORCED CONCRETE COLUMN MEWS TOILET PANEL BRICK OVER 2x6 FRAME WALLS OF SWLAR CONSTRLCTIIIN AS INDICATED ABOVE HOLLOW METAL DOOR AND FRAME SCALE 1/8' = 1'-0' 0 A g� �3 y J J ti .Z. X Z Z Nyr ❑ Q W ❑ Cqp7Lpi 30 l� WWQ U Oa= r O[4 Q r L7 N O l7 .Z. JQU GiW W �y W 4QH W OC< Vr Y �a..0 OC WV 0. ZZ W n3r Z d o lJj .r! J )` c -�W Z 0 Ll o ,cj O z [O Q W W ERICKSON PARK PLANT MATERIAL LIST BUILDING AREA A. Sign 3 Dwarf Mugho Pine 10 Meadow Sage (Purple) 15 Wooly Yarrow 10 Short Maltese Cross Berm and Sign - Possible Short Keystone Walls B: South Approach 3 River Birch Clumps 1 Black Chokeberry 3 Fountain Grass 6 "Red Baron" Japanese Grass 1 Silver Grass 6 Blue -Eyed Grass 60 Dwarf Fleeceflower (Option: Goblin Gaillardia) 1 Boulder C: Entrances 2 "Annual" Concrete Bowls at Each Entrance D. East 2 "Brandon" Arborvitae 6' BB 3 "Yaku Princess" Rhododendron E. North and East Foundation 20 "Prof Kippenberg" Asters 6 Japanese Yew (Option: Walkway to Main Path - 45 Black -Eyed Susan) 15 Maidenhair Fern 2 "Spicy Lights" Azalea 3 "Blue Boy" Mini Lilac F. West - Parallel to Patio 3 Autumn Blaze Pear (Ornamental) (Option: Blue Beech) 100 Dragon's Blood Sedum (Suggestion: Tulips and Windflowers in Spring) G. Amphitheater (Future) Path Rim Yarrow and Blue -Eyed Grass (Option: Shrubs - Hardy Rose or Mini Lilac) H. Hockey Rink - Hill 2 Scotch Pine 4 Amur Maple Trees Hockey Rink - Approach 4 Silver Grass I. Southeast Bed 2 Douglas Fir - 10' BB 7 Husker Red Pentstemon 4 Bergenia 3 Silver Grass 15 "Autumn Joy" Sedum 8 Siberian Iris 1 Blue "Dune" Grass J. West Island (2 - 8' x 8' Squares) 2 Green Spire Lindens (Option: Amur Cherry) 40 Scotch Bluebells (Campanula) (Suggestion: Dahlberg Daisy Annual Interplanted) (Suggestion: Daffodils in Spring) K. Grass Area - Trees 1 "Red Jade" Crabapple 2 Skyline Honey Locust 1 Red Maple OUTER GROTNna - PARK L. Community Brick Sitting Area (Next to Building Patio) 2 American Linden 4 Russian Sage 6 Huskers Red Pentstemon 12 "Blue Mirrors" Delphinium (Bench and Ornament - Possibly Fountain) M. Path Convergence 5 Russian Sage 3 All That Jazz or Scarlet Meidiland Roses N. Drainage Ditch Designed as Stream Bed with Iris, Daylilies and Ornamental Grasses (26) and Blue Arctic Willow Shrubs Suggestions Future Amphitheater Backdrop Austrian Pine Bayberry Hedge Along Prairie Path to Baseball Field Yarrow Butterfly Weed Lupine O. Bike Path Adjacent to New Office Building 4 Japanese Lilac Trees (Option: 4 Crabapple) P. Upper Boulevard Adjacent to Highway 3 3 Imperial or Skyline Honey Locust Q. West Side of Park Adjacent to New Parking Lot 3 Amur Maple R. North End City Parking Lot 3 Red (Rubrum) Maple S. South End of Landscape Garden 6 Techney Arborvitae PARKS AND RECREATION COMMITTEE MAILING DATE OF MAILING: c - - 1 `J COMPLETED BY: V MAILING INCLUDED: ✓ ccnA1 . �j(A minutes for S 2 (G ,_ �j� meedng. (Committee) (Date) Packet with Agenda and Executive Summary Sheets for meeting. (Date) �/ Additional mailings (ex: subcommittee agenda or minutes, handouts, etc.) 1994 PARKS AND REC COMMITTEE - (7 copies) 1✓ Michael Eliason V" Dave Giliuson ✓ John Howard 1✓ Linda Ladzun ✓ Jeff Moser �. Jerry Puciaty V"� Tom Reller ERICKSON SQUARE SUBCOMMITTEE - (� copies)* -7 ✓Cathy Busho (Council Member) _ Lucy Holzer ✓- John Loch Del Lorentzen Marge Ryan i/ Deanna Simpson (on both sub -committees) Jim Thommes vi Parks Staff "A _� John Howard (Parks and Rec Committee) N_Jeff Moser (Parks and Rec Committee) CARROLLS WOODS SUBCOMMITTEE - (� copies)* 7 �✓ Dan Belting �C Mike Busho - t ri Ed Howard ✓_ Marie Jensen ✓ Loretta Loesch V Scott Rynerson Joel Sutter -----Deanna Simpson (on both sub-committees)- \ZParks Staff �d Rick Cook (Parks Supervisor) Dave Giliuson (Parks and Rec Committee) Tom Reller (Parks and Rec Committee) * Does not include bolded names STAFF MEMBERS TO RECEIVE MAILING - (5 copies)* Dave Bechtold Rick Cook Lacelle Cordes Nancy Schrupp (as needed, does not include me)* Wendy Willman © � Parks Staff (1 copy) ADDITIONAL COMMITTEES OR STAFF - (24 copies) City Administrator - Burt (1) Department Heads (5) Dir of Public Works - Wasmund Pir- f Plan .3 Dir of Finance - May 'h Fire Chief - Aker C Chief of Police - Knutsen Community Center Manager - Jim T. City Council & Attorney (6) Planning Commission (5) Port Authority (7 members, A actual copies) Utility Commission (3) 3 OTHER - (1 copy, Minutes Only!) Ron Jacobson, 3647 143rd St W, Rsmt; H:423-2117 # OF COPIES NEEDED FOR MAILING: PARK AND REC CTTEE I ERICKSON SQUARE CTTEE CARROLLS WOODS CTTEE -I STAFF MEMBERS Jam' ADDT'L CTTEE OR STAFF EXTRA COPIES TOTAL COPIES NEEDED: Zq chkistpr.94 (Revised 5-04-94) PARKS AND RECREATION COMMITTEE MAILING DATE OF MAILING: (_0 IDN _. `I q MAILING INCLUDED: COMPLETED BY: minutes for (Committee) (Date) Packet with Agenda and Executive Summary Sheets for (Date) Additional mailings (ex: subcommittee agenda or minutes, handouts, etc.) 1994 PARKS AND REC COMMITTEE - (7 copies) Michael Eliason Dave Giliuson John Howard Linda Ladzun Jeff Moser Jerry Puciaty Tom Reller ERICKSON SQUARE SUBCOMMITTEE - (8 copies)* Cathy Busho (Council Member) Lucy Holzer John Loch V'- Del Lorentzen DRt] and_Lais A4e; - 1/ Marge Ryan Deanna Simpson (on both sub -committees) Jim Thommes Parks Staff John Howard (Parks and Rec Committee) Jeff Moser (Parks and Rec Committee) CARROLLS WOODS SUBCOMMITTEE - (8 copies)* Dan Belting Mike Busho Ed Howard Marie Jensen Loretta Loesch Scott Rynerson Joel Sutter Deanna Simpson (on both sub -committees) Parks Staff Rick Cook (Parks Supervisor) Dave Giliuson (Parks and Rec Committee) Tom Reller (Parks and Rec Committee) * Does not include bolded names Ty. ,n.Z J � STAFF MEMBERS TO RECEIVE MAILING - (5 copies)* V Dave Bechtold �ck Cook celle Cordes Nancy Schrupp (as needed, does not include me)* Wendy Willman ��Parks Staff (1 copy) ADDITIONAL COMMITTEES OR STAFF - (24 copies) City Administrator - Burt (1) Department Heads (5) Dir of Public Works - Wasmund Dif ,.�-�o-121$g Dir of Finance - May Fire Chief - Aker Chief of Police - Knutsen _��mmunity Center Manager - Jim T. City Council & Attorney (6) Planning Commission (5) Port Authority (7 members, actual copies) Utility Commission (3) 3 Official City Records (1) Not till approved OTHER - (1 copy, Minutes Only?) Ron Jacobson, 3647 143rd St W, Rsmt; H:423-2117 # OF COPIES NEEDED FOR MAILING: PARK AND REC CTTEE ERICKSON SQUARE CTTEE CARROLLS WOODS CTTEE STAFF MEMBERS ADDT'L CTTEE OR STAFF EXTRA COPIES TOTAL COPIES NEEDED: chidstpr.94 (Revised 54)4-94) CITY OF ROSEMOU NT Everything's Coming Up Rosemount!! TO: Erickson Community Square Committee FROM: David J. Bechtold - Director of Parks and Recreation DATE: June 10, 1994 RE: Change of Meeting Date CITY HALL 2875 — 145th Street West P.O. Box 510 Rosemount, MN 55068-0510 Phone: 612-423-4411 Fax: 612-423-5203 Our schedule to appear at the Planning Commission meeting to present our concept plans for the Erickson Community Square area next to city hall has been postponed. Information from Chuck Novak and the landscape plans were not ready for sending in a packet to the Commission members. Most of the information was ready, but not the total package. Chuck Novak will be doing a presentation on the evening of June 28, 1994, at the Planning Commission meeting for the proposed Animal Hospital that would go in the site where Repairs Inc. was located. He felt that this would be a good time to present information on how that project and our project would/could be coordinated for design. Because Mr. Novak is working on a project in conjunction with the Erickson Community Square project, he has decided to not serve as a member of our committee. He will continue as a volunteer by way of supporting us with the donated architectural services for our shelter and amphitheater projects. A copy of the packets from the Planning Commission for the June 28, 1994, meeting will be sent to you when they are mailed to the Planning Commission members. Plan to attend the June 28, 1994, meeting. Our presentation that evening will be repeated at the Utility Commission meeting next month. By attending we will learn what others may ask about the project and be able to more adequately work together to prepare the information to them. Printed on recycled paper containing 30% past -consumer materials. dih:nls\mt¢ch¢.ecs ERICKSON COMMUNITY SQUARE COMMITTEE MINUTES FOR MAY 26, 1994 CHUCK NOVAK'S OFFICE DRAFT MEMBERS PRESENT: John Loch, Del Lorentzson, Jeff Moser, Deanna Simpson, Dave Bechtold, Jim Koslowski, Chuck Novak, Consultant and Gini Christianson, Consultant MINUTES OF APRIL 21, 1994, MEETING WERE APPROVED WITH THE FOLLOWING ADDITION. Committee had agreed to pay Gini Christianson $500 to design the landscaping for the area around the shelter and amphitheater. MOTION was by John Loch to pay $500 to Gini Christianson for landscaping services for the Erickson Community Square project around the shelter and amphitheater. SECOND was made by Deanna Simpson with all voting in favor. MOTION by John Loch to approve the minutes with the addition. SECOND by Deanna Simpson with all voting in favor. CITIZEN CONCERNS: Written concerns of a citizen were presented to the committee members. A copy of the responses to those concerns were also submitted to the members. Members did suggest that this committee follow the concept that the Carrolls Woods Committee is proceeding with. A five minute per person time slot will be set up in the meeting process for citizen input for those taking time to attend the meeting. The comments would be taken as they relate to the Erickson Community Square projects. Written concerns of citizens will be brought before the committee. 2. FUNDING: John Loch presented information regarding the fund balance for the Erickson Community Square projects that are in the Chamber of Commerce accounts. The balance was $19,408.82. A copy of the report will be submitted to the committee members with the minutes from this meeting. A check for $250 was received from City Limits to be put into the Erickson Community Square accounts for projects. Management of City Limits asked that we contact them again in the fall for a donation. These dollars will be put into the city donation accounts for Erickson Community Square. 3. CHUCK NOVAK APPOINTMENT: Committee members would like Chuck Novak considered for appointment to the committee. 4. BRICK SALES: John Loch informed the committee that brick sales for funding and citizen involvement will take place at a booth during "TASTE OF ROSEMOUNT". Committee members could assist with that booth. It is estimated that sales may be done at this event and then again at various times in the future. 5. ENGINEERING/ARCHITECTURAL CONSULTANT REPORTS: Written reports for the project regarding engineering and utilities such as water and sewer should be obtained from Bud Osmundson. This would be cost estimates, suggestions, approvals, recommendations, etc. This type of written information should also be from all consultants. A written report should be obtained from OSM on what he has concluded from the staking that took place in regard to the amount of fill required, status of grades, etc. The written information should be available when we make our presentation to the Planning Commission on June 14, 1994. ERICKSON COMMUNITY SQUARE COMMITTEE DRAFT MINUTES FOR MAY 26, 1994 Page 2 6. JUNE MEETING: The scheduled meeting for the Erickson Community Square Committee will be the Planning Meeting on June 14, 1994. If an additional meeting is felt to be needed for June a date will be set after that meeting. All committee members are asked to be at that meeting. Both Chuck Novak and Gini Christianson will be attending the meeting to give their reports along with the reports relating to utilities. 7. LANDSCAPE PRESENTATION: Gini Christianson gave an in-depth report on her recommendations for landscape design. This included plant types, plan locations, and color schemes. 8. CONSULTANT PAYMENT: MOTION by John Loch to make payments to Gini Christianson for her consultant work in two payments. One payment of $250 would be made following the presentation at the Planning Commission meeting on June 14, 1994. A second payment would be made at a later date. SECOND by Deanna Simpson with all voting in favor. 9. PLAY EQUIPMENT: Dave Bechtold reported that play equipment dollars that had been identified for Erickson Community Square were being taken out of the 1995 budget requests being written. The committee agreed that no play equipment is being put into the design at this time and the funding request should be dropped. ADJOURNMENT: MOTION by John Loch to adjourn at 9:30 p.m. SECOND by Del Lorentzson with all voting in favor. NEXT MEETING DATE: To be decided after meeting with the Planning Commission on June 14, 1994. 5-26min.ecs C�I:tyi'I 1=�'';Yt1:l;'fS 15400 SOUTH ROBERT TRAIL e ROSEMOUNT, MINNESOTA 55068 - 423-2000 May 18, 1994. Loch Pharmacy 2975-145th . St W - Rsmt MN 55068 Dear John, I have enclosed a check for $250.00 for Erickson Park Town Green. I am sorry it took so long. I would also ask that you ..,request.money again for this -project in the fall as we feel it is a -worthwhile project. Could. you also sign the attached form and get it back to me at the next Leprechaun Days meeting or mail it if you won't be there. Thank you. Sincerely, J an Doyle 1 99051 CELEBRITY BOWL CHARITIES 0 DONATION ACCOUNT P.O. BOX 819AT PH. 80 079 q MANKATO, MN 56002 6002 19 II sis 133 PAY TO THE ORDER OF ��— DOLLARS If► so Norwest Bank Minnesota SouM !, N.A. , 'NQR*TSTBANKS Mankato Office ...ir. Second and Hickory Streets t i // I/ Manka o, MN 56001 FOR �Y r 14 Nr A c? I LM G n . , l_;Yn n4, , c LG503 (ri.v.10" Minnesota Lawful Gambling Request by a Government to Spend Gambling Funds x-iovernment,ornidtcon <, Name of Government equesting Funds Phone Number e - Andress City States Zip Code aiAurv-r Chock type of government making request: E c-ity 0 County Township = State of Minnesota, Department of = United States, Department of = Other Govemmental Entity - specify = School District No. of Division of Division of Organization Phone Number License Number r"•<€ Celebri I�l r3owl Chori �it✓S c � 6 �a co d Address Cuy State Zip code 115 S. Rivel"(ron-' Of-- SUlfe Lot 111Cr11rG ) 111I�'j S400C)! t ne aoove-named government r uests a u (explain expenditure - attach add�onal sheets if n ces aryo its or 1 �e o lowing purpose: r � -Tc)w r, Amount requested $ ':.?sb,a6 By completing and signing this form, the govemment,s agent confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below and may be renewed at the request of the focal governing body. Signature of govwmnwnt agent Tlbe Daie Print Z)z; Uses of Form: 1. If an organization wishes to Contribute gambling funds to a governing body, the governing body must complete this form. 2. A1aDroytlt of the Gamblinn Qnntrot Loard l+ mot reaulred 3. The form should be kept on file by the licensed organization. 4. Attech a c,of thl+for nny m to your Schedule C ReDort for the month In which the funds are spent � UMEN, OfRKorq NO ERN DAKOTA COUNTY Fill. iNIA BIAS OF COMMERCE J 1380ICORPORATE CENTER CURVE 11116 EAGAN, MN 55121.1200 612 452-9872 • FAX: 612 452-8978 �i Oi C4 i ), � ) I I JOHN LOCH: FATS 423-2555 NORTHERN DAKQT� COUNTY CHAMBERS CHARITABLE FOUNDATION TOWN GREEN I ' Oea�o_it Used Balance 3/15/93 Caeino;Tour + 180.00 6/16/93 Cash + 69.00 7/27/93 USPCI + 5,000.00 9/23/93 USPCI i + 2,500.00 7,749.00 9/29/93 AnnuallAdmin Fee _774.90 9/29/93 Insure ce (Renaissance Fair)-495.00 6,479.10 { 10/13/93 Canve Products-31328.13 3,150.97 (Banners) i 11/15/93 Depos�t + 321.00 (duplication in Renaissance Ins) i Renaissance Fair + 1)436.85 4,905.82 1111194 Rosemo6nt JCs + 7,000.00 11,908.82 4/25/94 USPCI + 7,500.00 19,408.82 i I I I i EAGAN Chamber of Commerce • MENDOTA HEIGHTS Chamber of Commerce • ROSEMOUNT Chamber of Commerce WEST ST. PAUL Chamber o` Commerce, aid the Cities of LILYDALE • MENDOTA • SUNFISH LAKE +� cReaiTco ERICKSON COMMUNITY SQUARE COMMITTEE MINUTES FOR MAY 26, 1994 CHUCK NOVAK'S OFFICE DRAFT MEMBERS PRESENT: John Loch, Del Lorentzson, Jeff Moser, Deanna Simpson, Dave Bechtold, Jim Koslowski, Chuck Novak, Consultant and Gini Christianson, Consultant MINUTES OF APRIL 21, 1994, MEETING WERE APPROVED WITH THE FOLLOWING ADDITION. Committee had agreed to pay Gini Christianson $500 to design the landscaping for the area around the shelter and amphitheater. MOTION was by John Loch to pay $500 to Gini Christianson for landscaping services for the Erickson Community Square project around the shelter and amphitheater. SECOND was made by Deanna Simpson with all voting in favor. MOTION by John Loch to approve the minutes with the addition. SECOND by Deanna Simpson with all voting in favor. CITIZEN CONCERNS: Written concerns of a citizen were presented to the committee members. A copy of the responses to those concerns were also submitted to the members. Members did suggest that this committee follow the concept that the Carrolls Woods Committee is proceeding with. A five minute per person time slot will be set up in the meeting process for citizen input for those taking time to attend the meeting. The comments would be taken as they relate to the Erickson Community Square projects. Written concerns of citizens will be brought before the committee. 2. FUNDING: John Loch presented information regarding the fund balance for the Erickson Community Square projects that are in the Chamber of Commerce accounts. The balance was $19,408.82. A copy of the report will be submitted to the committee members with the minutes from this meeting. A check for $250 was received from City Limits to be put into the Erickson Community Square accounts for projects. Management of City Limits asked that we contact them again in the fall for a donation. These dollars will be put into the city donation accounts for Erickson Community Square. 3. CHUCK NOVAK APPOINTMENT: Committee members would like Chuck Novak considered for appointment to the committee. 4. BRICK SALES: John Loch informed the committee that brick sales for funding and citizen involvement will take place at a booth during "TASTE OF ROSEMOUNT". Committee members could assist with that booth. It is estimated that sales may be done at this event and then again at various times in the future. 5. ENGINEERING/ARCHITECTURAL CONSULTANT REPORTS: Written reports for the project regarding engineering and utilities such as water and sewer should be obtained from Bud Osmundson. This would be cost estimates, suggestions, approvals, recommendations, etc. This type of written information should also be from all consultants. A written report should be obtained from OSM on what he has concluded from the staking that took place in regard to the amount of fill required, status of grades, etc. The written information should be available when we make our presentation to the Planning Commission on June 14, 1994. Address n City Slates Zip Code to. MtnSEI11DarU7 /lIN .-s-o4 Chock type of government making request: �Zj City County Township School District No. of = State of Minnesota, Department of Division of = United States, Department of = Other Governmental Entity - specify Division of �<...,•,..: x.y,.,....., ,,..�W .y,. , �•...�. o.,.� Jrganrzci ion Ir�forntation OrganlzaUon Phone Number Lkense Number Celebri�`/ Bowl Chorilies c t303(.050 _- Address City State Zip code 115 S. R i vP l4r-o n-f Or SU11c L o t I l'lon i;o_fv rn/'j 5 0CC) I !y.r wvRM �;!r ..<:i �yy.. r..�...:<!t�:<{!: "!f<• Zaw,fitPurp�se';teques .: ; ::: ,� z �<� Y the above -named government requests la,.,,Iul gambling pro its or the fo lowing purpose. (explain expenditure - attach additional sheets if necessary. Amount requested 1Sb, bC) Y I C (✓� r� ` Ll PG r �C�t� r� f e �'� cy ccmpieting and signing this form, the govemment's agent confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below and may be renewed at the request of the local governing body. S.pnatire of govwmment agent V Tiot Dale Use of Form: t. If an organization wishes to contribute gambling funds to a governing body, the governing body must complete this form. 2. Aflaroval of the Gambling C-ontroi Board Is not required 3. The form should be kept on file by the licensed organization. 4. Attach a copy of thl5 form to Your Swheciule C Reoort for th • month In which the funds are spy ERN DAKOTA DOWY HA BERS OF COMMERCE 1380 CORPORATE CENTER CURVE #116 I' EAGAN, MN 55121-1200 (612)I452-9872 • FAX: (612) 452-8978 JOHN LOCH: FAIX: 423-2555 NORTHERN OAKOT� COUNTY CHAMBERS CHARITABLE FOUNDATION TOWN GRCtN 3/15/93 Casino;TOUr, ' Deposit Used Balance —' + 180.00 6/16/93 Cash + 69.00 7/27/93 USPCI + 5,000.00 9/23/93 USPCI I + 2,500.0o 7, 749.00 9/29/93 9/29/93 AnnuallAdmin Insure ce Fee -774.90 (Renaissance Fair) -495.00 6,479.10 10/13/93 Canvas Products (Banneirs) I -39328.13 3,150.97 11/15/93 Deposit + 321.00 (duplication in RenaisIsance Ins) Renaissance Fair + 1,430.65 41905.82 -i11/94 Rosemount JCS + 7,000.00 11 908 82 r 4/25/94 USpC: + 7,500.00 19,403.82 �' n Ind EAGAN Chamber 0 -cmmerce • MEN DOTA HEIGHTS Chamber of Commerce • ROSEMOUNT Chamber of Commerce YiEST ST. PAU! Cha^nber 0` C,,.nrerce. a the C:;ies 0` LILYDALE • MENDOTA • SUFtFlSH LAKE ERICKSON COMMUNITY SQUARE COMMITTEE MINUTES FOR APRIL 21, 1994 CHUCK NOVAK'S IN ROSEMOUNT APPROVED MEMBERS PRESENT: John Loch, Lucy Holzer, Del Lorentzson, John Howard, Deanna Simpson, Jeff Moser, Dave Bechtold, Jim Koslowski, Chuck Novak Deanna wrote and asked USPCI for $15,000. The money is to be used for appliances, cabinets, and other needs for the concession area in the shelter. We received $7,500 for that request. The money was turned over to John Loch to put in the Chambers funds for accounting. John Loch was to give us an update on how much money the Chamber is holding for us. He also has been talking to other groups for funds. Dave Bechtold and John Loch will work to coordinate a finance statement for Chamber funds and City funds. John Loch and Lucy Holzer were going to work with Chuck to put some colored drawings of the shelter together to show at the Shamrock Award Dinner. Lucy was also going to work on getting McDonalds to put on a show that will help us get some recycled benches. There seems to be a problem with Scott Gundhas working with us on landscaping. We are to look for help somewhere else in that area. If we do not find volunteer help, we may have to go out and pay someone. We are also looking for a structural engineer. Committee had agreed to pay Gini Christianson $500 to design the landscaping for the area around the shelter and amphitheater. MOTION by John Loch to pay $500 to Gini Christianson for landscaping services for the Erickson Community Square project around the shelter and amphitheater. SECOND by Deanna Simpson with all voting in favor. Chuck gave us a new set of drawings with an outline of specifications. He stills needs to get together with someone about landscaping plans. We should also start looking for someone that can supervise the job if we go with volunteer help. We are far enough along in Chuck's opinion, to take it to the Planning Commission. Public works is going to get a bulldozer for work around the city. We need to coordinate with them for a rough grade for the amphitheater. In discussions with Bud Osmundson, we should be able to work with OSM and get the right elevation at the bottom and grade the slope. This way we will know how much more fill we will need. If they get this done, all we will have to do is cut in the tiers, finish grade, seed or sod. There is a storm sewer that runs under the shelter where we have it placed. Bud does not think it will take much to move it. Otherwise it will move the shelter about 50' to the west. There is water, sewer, and electric close to the shelter. Gas is up at Highway 3. If we can get the plans approved by the Parks and Recreation Committee, Planning Commission, and City Council, and who ever else needs to look at it, we would like to brake ground this fall. This would most likely be a better time to get volunteer help. NEXT MEETING DATE: May 26, 1994, 7 p.m. at Chuck Novak's 4-1 8min.ecs CITY OF ROSEMOUNT Everything's Coming Up Rosemount!! TO'. ERICKSON COMMUNITY SQUARE COMMITTEE FROM, DAVID J. BEC TOLD -- DIRECTOR OF PARKS & RECREATION DATE, MARCH 19, 1994 RE. MARCH MEETING MEETING: ERICKSON COMMUNITY SQUARE COMMITTEE PLACE. CHUCK NOVAK'S OFFICE (147SO SO. ROBERT TRL.) DATE: MARCH 23, 1994 TIME: 7.00 P.M. CITY HALL 2875 — 145th Street West P.O. Box 510 Rosemount, MN 55068-0510 Phone: 612-423-4411 Fax: 612-42 3-5203 Discussions at our February meeting related mostly to the shelter concepts as presented by Mr. Novak. Three concepts were presented. The basic difference in the designs relates to entry ways and total square footage. Items such as restrooms and the concession area remained about the same in each plan. The members present felt Concept B would be the design to focus on at this time. Along with the design concepts that the committee is working on items that we mentioned as being very important: maintenance, specific usage planned, sanitary sewer and water hook ups, the parking area next to the site, the over head power line, landscaping in conjunction with the amphitheater, and the storm water plan. These areas need to be continued for in depth planning along with the decisions and on the actual shelter design. This memo is not to serve as minutes of the February meeting. It is only for a summary and to remind us of our meeting date for this coming Wednesday evening. Printed on recycled paper containing 30% post -consumer materials. 0 z � � J N F O 0- J ¢ w ao 3 F J JQ J L, L70 U SU I f ¢ H z O S Sw =Q H� Cl ¢¢ ¢ ryW 3 w� ¢� _ oQ J vv'i 3 O _ 2 cy- W :D ¢ J W Z ¢ N X Z 3 =Q =3 o w� ¢ ~ Q J ¢ 3� 3u 3 Z Qq J O o a wLLJ ' j q� Li L- 3 Za o w aW ¢ p w �D L.1 ✓7 J Z J J S C? 0� J X0� ¢ O I] 0 M w J ¢ U V) FLOOR PLAN 4,-, SCALE i/e' = V-C" NORTH \ / GREAT ROOM / I C-lwv WEST ROOFED PATIO \ r.ONCESSIONS \ BUILDING `rSOUTHEAST ROOFED PATIO STORAGE FLOORPLAN // \\\ BUILDING AREA II INTERIOR - 3115 S.F. SCALE 1/8" = 1'-0' U NORTH UMMR - 1310 S.F. ob FLOOR PLAN BUILDING AREA INTERIOR - 2090 S.F. SCALE 1/8' = 1'-0' NORTH EXTERIOR - 750 S.F. G CITY OF ROSEMOU NT Everything's Coming Up Rosemount!! Erickson Community Square Committee Minutes for January 12, 1994 CITY HALL 2875 — 145th Street West P.O. Box 510 Rosemount, MN 55068-0510 Phone: 612-423-4411 Fax: 612-423-5203 Members present: Deanna Simpson, Lucy Holzer, (John Loch for a part of the time) Staff Member, present: Dave Bechtold, Jim Koslowski. I. Minutes of November 10, 1993 were approved. II. The possible relocation of the orange sculpture located in front of the Last Call establishment was discussed. Members present felt that the art work should remain in its present location. The color should also remain the same as it is. The Members felt that. this art work should not be a part of the community square area. III. Kerry Johnson's proposal for development was identified as being on hold at the present time. There seems to be a problem obtaining adequate numbers of tenants to warrant the project at this time by Mr. Johnson. The old Repair Inc. buildings have been removed from the site. Dave had contacted the Adjutant General's office to seek their possible involvement in the grading and landscaping of the amphitheater. Captain Kevin Gerdes was sent the letter. A response was obtained from Major Glass and 1st Sgt. Theide. Major Glass and 1st Sgt Theide made phone contact and came to the site to meet. with Dave Bechtold, Rick Cook, and Jim Koslowski. They will be getting back to us on any possible involvement in the project. IV. Park Shelter issues were discussed. Chuck Novac had volunteered his architectual services for this building. Scott Gundhus volunteered his services to help design the landscaping of the shelter- site. Deanna called each of these volunteers and did not receive a return call. It was decided that John Loch would call Chuck Novac for an update on his work on the shelter. Deanna Simpson would call Scott Gundhus. The Committee's plan is to get as many volunteers working with this project as possible. If that is to be the case we do need to get plans and specs completed for the shelter along with the landscape plans. This will be discussed at the February meeting. Printed on recycled paper N] containing 30% post -consumer materials. PARKS AND RECREATION DEPARTMENT SIGN IN SHEET SUBCOMMITTEE: _ ERZ\LK'bQN l UrAV1AUN ITY C-)�?VAP_ MEETING DATE: mm 11 14. 1 (New members or guests - Please complete) NAME ADDRESS/ZIP/HOME PHONE (G = GUEST ) (M = NEW MEMBER) Person in charge of the committee is to turn in this sign in she;3t any any minutes or handouts distributed at the meeting to the Parks and Recreation Department. signin.93 PARKS AND RECREATION DEPARTMENT SUBCOMMITTEE: MEETING DATE: SIGN IN SHEET (New nnernbans or guests 'Kqeaae connp|atm) NAME |ADDRESS/Z|P/HOK8EPHONE <G GUEST > (M NEW MEMBER) 3. --- 5. 6. 11. 14. 15. 16. 17. 18. 19. 20. � ^ . Person in charge of the committee is to turn in this sign in sheet any any minutes or handouts distributed at the meeting to the Parks and Recreation Department. wnmn.oa PARKS AND RECREATION COMMITTEE MAILING DATE OF MAILING: COMPLETED BY: i �%y�_.i i MAILING INCLUDED: minutes for meeting. (Committee) (Date) Packet with Agenda and Executive Summary Sheets for meeting. (Date) 1/ Additional mailings (ex: subcommittee agenda or minutes, handouts, etc.) 1994 PARKS AND REC COMMITTEE - (7 copies) Michael Eliason Dave Giliuson John Howard Linda Ladzun Jeff Moser Jerry Puciaty Tom Reller ERICKSON SQUARE SUBCOMMITTEE - (8 copies)* }Cathy Busho Lucy Holzer ✓ John Loch Del Lorentzen Paul and Lois McKinley _ Marge Ryan Deanna Simpson Jim Thommes �J Parks Staff John Howard (Parks and Rec Committee) (Parks and Rec Committee) CARROLLS WOODS SUBCOMMITTEE - (7 copies)* Dan Belting Mike Busho Ed Howard Marie Jensen Loretta Loesch Scott Rynerson Joel Sutter Deanna Simpson Parks Staff Rick Cook (Parks Supervisor) Dave Giliuson (Parks and Rec Committee) Tom Reller (Parks and Rec Committee) * Does not include bolded names STAFF MEMBERS TO RECEIVE MAILING - (5 copies)* 1' Dave Bechtold 'Rick Cook Lacelle Cordes Nancy Schrupp (as needed, does not include me)* Wendy Willman Parks Staff (1 copy) ADDITIONAL COMMITTEES OR STAFF - (24 copies) City Administrator - Burt (1) Department Heads (5) Dir of Public Works/Planning - Wasmund Dir of Finance - May Fire Chief - Aker Chief of Police - Knutsen Community Center Manager - Jim T. City Council & Attorney (6) Planning Commission (5) Port Authority (7 members, 4 actual copies) Utility Commission (3) Official City Records (1) Not till approved # OF COPIES NEEDED FOR MAILING: PARK AND REC CTTEE ERICKSON SQUARE CTTEE CARROLLS WOODS CTTEE STAFF MEMBERS ADDT'L CTTEE OR STAFF EXTRA COPIES TOTAL COPIES NEEDED: chk1stpr.94 (Revised 3-8-94) CITY OF ROSEMOU NT Everything's Coming Up Rosemount!! Erickson Community Square Committee Minutes for January 12, 1994 CITY HALL 2875 — 145th Street West P.O. Box 510 Rosemount, MN 55068-0510 Phone: 612-423-4411 Fax: 612-423-5203 Members present: Deanna Simpson, Lucy Holzer, (John Loch for a part of the time) Staff Members present. Dave Bechtold, Jim Koslowski. I. Minutes of November 10, 1993 were approved. II. The possible relocation of the orange sculpture located in front of the Last Call establishment was discussed. Members present felt that the art work should remain in its present location. The color should also remain the same as it. is. The Members felt that this art work should not be a part of the community square area. III. Kerry Johnson's proposal for development was identified as being on hold at the present time. There seems to be a problem obtaining adequate numbers of tenants to warrant the project at this time by Mr. Johnson. The old Repair Inc.. buildings have been removed from the site. Dave had contacted the Adjutant. General's office to seek their possible involvement in the grading and landscaping of the amphitheater. Captain Kevin Gerdes was sent the letter. A response was obtained from Major Glass and 1st Sgt. Theide. Major Glass and 1st Sgt Theide made phone contact and came to the site to meet. with Dave Bechtold, Rick Cook, and Jim Koslowski. They will be getting back to us on any possible involvement in the project. IV. park Shelter issues were discussed. Chuck Novac had volunteered his architectual services for this building. Scott Gundhus volunteered his services to help design the landscaping of the shelter- site. Deanna called each of these volunteers and did not receive a return call. It was decided that John Loch would call Chuck Novac for an update on his work on the shelter. Deanna Simpson would call Scott Gundhus. The Committee's plan is to get as many volunteers working with this project as possible. If that is to be the case we do need to get plans and specs completed for the shelter along with the landscape plans. This will be discussed at the February meeting. Printed on recycled paper containing 30% post -consumer materials. V. Environmental issues were of a concern to the National Guard representatives in regards to the amphitheater- site. When this was mentioned to Ron Wasmund he felt that there would be no problem with this since this would have been taken care of along with the Kerry Johnson proposal. This item will be -followed up on and a response prepared along with the project requirements. If the guard does become involved in the grading of the amphitheater we: need to be patient. They would only work on Saturdays. One other concern thatthe guard had was related to their possibly taking business away from local contractors. Due to the fact that we had gone out for bids and the resulting bids were too high for us to use there doesn't seem to be a problem with the guards involvement. Major General Andreot.t.i was sent a letter thanking him and his staff for responding so quickly to our request. The Committee feltthat we should make sure to get an invitation to the General for the grand opening programs. Dave Bechtold will remind the Community Center Director to do this. VI. Financial reports that were expected for this meeting will be mailed out with the notice for the next meeting. VII. Deanna Simpson recollected that a request was made by this committee for funds from the USPCI Trust fund for the Erickson Community Square projects. Dave Bechtold said that he does not recall getting a. check for deposit. This will be looked into for part of the financial report for the next meeting. VIII. Grants are being worked on by Dave Bechtold and Lacelle Cordes. Lacelle will become very active in the projects of the Erickson Community Square and Carrolls Woods. In the near future they will be working with Bud Osmundson on the ICE TEE grant the STP grants that pertain to the community square area. These Projects were not accepted for funding in 1993, but we will attempt to put a proposal together that will be accepted this year. IX. Nancy Schrupp was hired as the Secretary Aide for the Parks and Recreation Department. She will be working with Dave Bechtold to bring the files, minutes, finances, and project status up to date for Erickson Community Square. X. Each member listed for this committee will be asked to inform us if he/she wishes to remain on our committee as an active member. This request will be included when the minutes are sent our -for the next meeting. XI. The next meeting date is set for February 9t.h at Big Daddy's. This January meeting was adjourned at 8:30 P.M..