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HomeMy WebLinkAbout1994_06_20-PRMMAGENDA CITY OF ROSEMOUNT PARKS AND RECREATION COMMITTEE REGULAR MEETING DATE: JUNE 20, 1994 PLACE: ROSEMOUNT CITY HALL TIME: 7:30 P.M. Note: Tfte CarroUs Woods Meeting is at 630 p.m. AGENDA: I. Call Meeting to Order II. Additions to the Agenda III. Approve Minutes of the May 16, 1994, Meeting IV. Audience Input OLD BUSINESS: I. RAAA Update II. Carrolls Woods Update III. Erickson Community Square Update NEW BUSINESS: I. Reorganization II. Chairperson's Report III. Director's Report IV. Adjournment PARKS AND RECREATION COMMITTEE MEETING REGULAR MEETING OF JUNE 20, 1994 ... GM-91 MEMBERS PRESENT: Mike Eliason, Dave Giliuson, Linda Ladzun, Jeff Moser, Tom Reller STAFF PRESENT: Jim Topitzhofer, Director Community Center and Parks and Recreation; Rick Cook, Parks Supervisor; Lacelle Cordes, Parks and Recreation Programmer; Lisa Jost, Assistant Community Center Manager; Nancy Schrupp, Parks and Recreation Secretary Aide MEMBERS ABSENT: John Howard, Jerry Puciaty CALL TO ORDER: The meeting was called to order at 7:34 p.m. by Dave Giliuson, Chairperson. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MAY 16, 1994, MINUTES: MOTION by Mike Eliason to accept the minutes of the May 16, 1994. SECOND by Jeff Moser. Ayes: 5 Nays: 0. MOTION CARRIED. AUDIENCE INPUT: None ...................................... ...................................... ...................................... ...................................... RAAA UPDATE: Steve Reischauer was not present at the meeting to give an update. However, Jim Topitzhofer stated that in telephone conversations with Steve, RAAA would like justification as to why there is a missing section of fence on the Jaycee Park baseball field and that RAAA would consider funding for the fence. RAAA is requesting a fence that is 200 feet long and 6 feet high to be added on to this baseball field at Jaycee Park. Jim stated that after discussing this with staff, it was determined that an Outdoor Recreation Grant was obtained from the Department of Trade & Economic Development in 1989 for the development of the baseball field. This grant also specified the addition of a mini soccer field which would be designed in this location and extends past where the fence would be located. Jim recommended that because of grant specifications, a fence should not be extended on the right side of the backfield. Dave Giliuson stated that he has had baseball games at this field and he would like to see a fence installed. Dave said he would like to see the grant amended in order to allow for a fence. Jim Topitzhofer stated that he would like to hold off on this for now. Lacelle Cordes added that even though the soccer field is not being utilized right now, that we would like to have the flexibility to use it in the future. Mike Eliason asked if there was a pitching mound on this field and how many fields actually have pitching mounds. Rick stated that there are three fields with pitching mounds. Mike also asked if there was enough space to run the soccer field through the outfields. Lacelle stated there would not be enough space in this area to include a soccer field. Dave Giliuson stated that because no formal written request was received by RAAA in regard to the addition of the fence that this item would be tabled. Dave also commented that Rosemount has the best baseball fields he has ever seen. CARROLLS WOODS UPDATE: Mike Busho was present to give an update. He stated that Carrolls Woods would begin having an agenda for their meetings which will include audience input. It has not been started yet but will be for the next Carrolls Woods meeting. Mike stated PARKS AND RECREATION COMMITTEE MEETING JUNE 20, 1994 Page 2 APPROVED that in regard to Carrolls Woods the sub -committee members would like any questions or concerns from citizens brought to their attention. Mike stated that the city engineers have completed their survey of Carrolls Woods. Two culverts are planned, 22 feet long and 18 inches high. Dave Giliuson asked where the culverts would be located. Mike stated that the culverts will be located in the southwest corner of Carrolls Woods near the trail access. Mike stated that Mark Joosten will start doing some test plots with herbicide for buckthorn as time permits. Mike also stated that the construction of a trail will not begin until late July or in August. A goal setting meeting has been scheduled for June 28, 1994, at 6 p.m. at the Community Center. Also, no meeting will be held in July for Carrolls Woods. The next meeting will be in August. Dave Giliuson asked if someone wanted to have something added to the Carrolls Woods agenda, who would be the contact? Mike stated that the person could contact him or Jim Topitzhofer with agenda items. III. ERICKSON COMMUNITY SQUARE UPDATE: Jeff Moser gave an update on Erickson Community Square. Jeff stated that the Erickson Community Square Sub -committee will also be establishing the use of an agenda using the same policy as Carrolls Woods. Erickson Community Square funds are at $19,408. They also received a $250 donation from City Limits. City Limits also requested that Erickson Community Square Sub -committee seek another donation this fall from them. Jeff stated that Ginny Christiansen will be providing a list of plants to be used for landscaping. Chuck Novak, Ginny Christiansen and the Erickson Community Square Sub -committee will be giving their presentation on June 28, 1994, to the Planning Commission. Jeff stated that they will be holding a brick sale to help raise funds for the project. The bricks will cost $50 each. Kathy Busho, Council Member, also added that this is a fund raiser and by purchasing a brick you can have your name put on the brick and it will become part of the landscaping or the building. Linda asked if these bricks would be on a wall or on the ground. Kathy and Jeff both stated that no decision has been made as to where the bricks would be located. REORGANIZATION: Tom Burt, City Administrator, was available to discuss the reorganization of the city. Tom explained that he had discussed the reorganization with department heads as well as with the city staff. Staff members were given an opportunity to create an organizational chart on how they thought the City and Departments should look. These organizational charts were given to Tom, compiled and the structure was finalized and presented to the City Council for approval. Due to the combining of the Parks and Recreation Department with Community Center, one department head, the Director of Parks and Recreation, Dave Bechtold, was laid off. Also, the Parks Maintenance employees were moved from the Parks and Recreation Department to the Public Works Department. Tom stated that by doing this he has heard some concerns that the service (such as cutting grass, fields not be worked on) may suffer. Tom stated that he, Bud Osmundson, Rick Cook and Mike Widstrom will be working on a priority system for the use of equipment so that there will never be competition. PARKS AND RECREATION COMMITTEE MEETING JUNE 20, 1994 Page 3 APPROVED Dave Giliuson stated that it would have been nice to have been informed by someone that Dave was being laid off. He found out by reading it in the Rosemount Town Pages. Tom Burt responded by stating the issue of Mr. Bechtold's departure is a personnel matter which the City Council solely addresses. Dave Giliuson is very concerned as to how this will affect the Parks and that by combining two positions into one seems like a lot to handle. Dave stated that he does not want to see the Parks System suffer. Tom Burt stated that he does not feel that the Parks System will suffer because of the very capable staff still on board. Dave Giliuson also asked what would happen to the Parks and Recreation Committee, would the members be let go or will they combine with the Community Center Commission? Tom Burt stated as far as the Parks and Recreation Committee combining or being let go is concerned, he was not asked to look at that. He stated that this would be up to the City Council. Each of the committees and commissions are advisory boards to the council and any decisions on these would be solely up to the City Council. This issue will be considered at the City Council's goal setting session on July 9, 1994. Linda Ladzun stated that in her opinion by combining the Parks and Recreation Committee with the Community Center Commission she feels that this would be a devastating move. She feels the amount of time the Parks and Recreation Committee spends on specific projects is very important and that if the committee and commission were combined, they would not be able to do a thorough job of reviewing projects. Dave Giliuson asked about the City of Rosemount Organizational Chart and inquired why Parks Maintenance is not included in the Public Works Department. Tom Burt stated that it was an oversight on his part but that it was intended to be under Public Works. Tom also re -assured committee members that Rick Cook will still have input for the Parks and Recreation Committee Meetings, Dave Giliuson asked about the City of Rosemount Organizational Chart for the Community Center/Parks and Recreation Department and who the Park Specialist position was intended for. Tom stated that decisions on specific job assignments have not been decided yet, however, we have discussed Lacelle Cordes as fulfilling the duties of Park Specialist. Mike Eliason added that he also was disappointed in the fact that he too found out about the lay off of Dave Bechtold through the Rosemount Town Pages. Dave Giliuson stated that he hopes we can continue on with quality Parks and Recreation programs. He has some serious concerns regarding this. CHAIRPERSON'S REPORT: LINDA LADZUN asked what will happen with the Parks and Recreation Workshops and briefly explained the usefulness of the workshops. Dave Giliuson stated that he had discussed this with Jim and that meetings will be held as usual until the City Council deems otherwise. Linda also asked where we were at with the ADA playground upgrades at the parks. Lacelle Cordes stated that the upgrades will begin August 1, 1994, and should be completed by September 1, 1994. Upgrades are being funded from the budgeted Assistant Director's Salary, with the exception of two parks Twin Puddles and Connemara. Twin Puddles will be torn down and Connemara upgrade has been postponed. PARKS AND RECREATION COMMITTEE MEETING JUNE 20, 1994 Page 4 APPROVED Linda stated that a tour of the parks was conducted at the last Workshop. She thanked the Parks Maintenance Staff for doing a good job and commented that the parks look very nice. MIKE ELIASON stated that he would like to see Twin Puddles playground equipment torn down as soon as possible. He has watched kids play on the equipment and feels it is only a matter of time before someone gets injured. JEFF MOSER agreed with Linda on the condition of the parks. He stated that they are in excellent shape and that the staff is doing a great job. TOM RELLER is concerned about the up -keep of parks. He would like the Parks and Recreation Committee to receive a copy of the priority system list that Tom Burt had stated would be worked on with Bud Osmundson, Mike Widstrom and Rick Cook. Tom is also concerned about the outdoor ice skating lessons. He realizes that it may not bring in a lot of money but that there are still plenty of people to enjoy the program. Jim Topitzhofer stated that this issue is one that will be looked at again for this year and if we determine there is a need to have outdoor skating lessons, then we will have them. Tom mentioned that Dave Bechtold was working on trying to get a set minimum amount of green space when townhomes are built and is concerned the issue might be dropped. Lacelle believes this was not completed, however Dave did a good job of keeping her up-to-date. Dave Giliuson stated that he was one of the people in charge of the RAAA baseball tournament held this past weekend at Erickson Park and he thanked the Public Works Parks Maintenance Staff that worked that weekend. They did an outstanding job! Dave Giliuson also stated that he appreciated the job that Dave Bechtold did and that he will miss him. III. DIRECTOR'S REPORT Jim Topitzhofer stated that the Parks and Recreation Committee members were invited by Barb Schmidt of the Dakota County Parks and Recreation to a picnic being held at Spring Lake Park at 6:30 p.m. on Tuesday, June 21, 1994. Jim took some time to tell the Parks and Recreation Committee members about himself and his experience. Dave Giliuson on behalf the Parks and Recreation Committee welcomed Jim. Linda Ladzun reminded members of the Workshop Meeting to be held on July 7, 1994, at 7:30 at the Community Center, Room 205. Also the items to be discussed will be as follows: Members will receive a tour of the Community Center, an update on Carrolls Woods Sub- committee goal setting session, an update from the Erickson Community Square Sub- committee, and they will discuss the ADA playground safety upgrades. ADJOURNMENT: MOTION by Linda Ladzun to adjourn the meeting at 8:38 p.m. SECOND by Mike Eliason. Ayes: 5 Nays: 0. MOTION CARRIED. Respectfully submitted, Nancy Schrupp Recording Secretary CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PARKS AND RECREATION COMMITTEE MEETING DATE: June 20, 1994 AGENDA ITEM: RAAA Update I AGENDA SECTION: Old Business PREPARED BY: Jim Topitzhofer, Community Center/Parks & Recreation I AGENDA NO.: Director 1 ATTACHMENTS: Jaycee ''ark Site Plan I APPROVED BY: Steve Reischauer will be present to give an RAAA update. Mr. Reischauer has requested an explanation for justification of the missing section of fence on the right side of the baseball field at Jaycee Park. In our phone conversation on June 16, 1994, Mr. Reischauer indicated that RAAA would consider funding the costs of continuing the right fence to the backfield fence. There is a 40 foot section of eight foot fence which extends on the right side of the field from the dugout. Approximately 200 feet of 6 foot fence is missing, which would otherwise extend to the backfield. After investigating the matter, staff has determined that an Outdoor Recreation Grant was obtained from the Department of Trade & Economic Development in 1989, for the development of the baseball field. This grant specified the addition of a mini soccer field which was designed in the location of the missing fence (see attachment). Reimbursement has been received in the amount of $35,000. It is my opinion that because of grant specifications, the original intent and design of the baseball field should not be altered, and hence a fence should not be extended on the right side to the backfield. RECOMMENDED ACTION: Motion to respectfully decline RAAA's request to fund the extension of a six foot fence to the backfield on the right side of the baseball field at Jaycee Park. PARKS AND RECREATION COMMITTEE ACTION: Proposed fence at 200 feet long and 6 feet high. CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PARKS AND RECREATION COMMITTEE MEETING DATE: June 20, 1994 AGENDA ITEM: Carrolls Woods Update AGENDA SECTION: Old Business PREPARED BY: Jim Topitzhofer, Community Center/Parks & Recreation I AGENDA NO.: Director IL ATTACHMENTS: None I APPROVED BY: Members of the Carrolls Woods Subcommittee will give an update. RECOMMENDED ACTION: None PARKS AND RECREATION COMMITTEE ACTION: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PARKS AND RECREATION COMMITTEE MEETING DATE: June 20, 1994 AGENDA ITEM: Erickson Community Square Update I AGENDA SECTION: Old Business PREPARED BY: Jim Topitzhofer, Community Center/Parks & Recreation I AGENDA NO.: Director III. ATTACHMENTS: None I APPROVED BY: Members of the Erickson Community Square Subcommittee will give an update. RECOMMENDED ACTION: None PARKS AND RECREATION COMMITTEE ACTION: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PARKS AND RECREATION COMMITTEE MEETING DATE: June 20, 1994 AGENDA ITEM: Reorganization. I AGENDA SECTION: New Business. PREPARED BY: Jim Topitzhofer, Community Center/Parks & Recreation AGENDA NO.: Director. 1 ATTACHMENTS: City Administrator's recommendations on reorganization I APPROVED BY: to the City Council on June 7, 1994. Thomas Burt, newly appointed City Administrator, has been given the charge by the City Council to prepare a reorganization of City organizational structure and hierarchy. To begin this process, Mr. Burt first requested department heads to recommend a structure that would accommodate the future needs and direction of the City. Through interviews with City Council and all levels of staff, Mr. Burt has completed a recommendation and has presented it to City Council on June 7, 1994. City Council approved Mr. Burt's recommendation and subsequently laid off the Parks & Recreation Director, Dave Bechtold, and combined the Parks & Recreation Department with the Community Center Department. Mr. Burt will be present to share his proposal. RECOMMENDED ACTION: None. PARKS AND RECREATION COMMITTEE ACTION: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JUNE 7, 1994 AGENDA ITEM: REORGANIZATION AGENDA SECTION: NEW BUSINESS PREPARED BY: THOMAS D. BURT, CITY ADMINISTRATOR AGENDA 'n-E M # 7 J j�� ATTACHMENTS: ORGANIZATIONAL CHARTS APPROVED BY: During meetings with the City council an item identified as needing review was the existing organizational structure of departments. With the help of City Staff and Council the attached organizational charts represent a reorganization of departments. All staff was very helpful in'this process in sharing their ideas and concerns of the organization. The reorganized departments will facilitate the development process to improve the "one stop shop" concept. Because of this reorganization and merging departments, there will be the layoff of one department head. I recommend the employee receive two months severance pay and outplacemnt services be made available to the employee. The outplacement services will cost $4,200 and will help the employee during the transitional period. The organizational charts attached are long range and will be used as a guide for future growth of departments as service demands dictate. Any vacant position on the charts will need Council approval before hiring. RECOMMENDATION: Approve recommended organizational structure and authorize the City Administrator to implement, including severance pay and outplacement for the effected employee. RECOMMENDED ACTION: MOTION to approve the organizational structure and authorize the City Administrator to implement the plan, including severance pay and outplacement for the effected employee. COUNCIL ACTION: Public Works Engineering Streets Utilities Fleet Maintenance CITY OF ROSEMOUNT ORGANIZATIONAL CHART I Parks & Recreation Recreation Programs - Community Center Sports Facilities Ice Arena Mayor i City Council Legal f--H Citizens Advisory Comm. Planning Commission Parks & Recreation Advisory Committee Community Center Advisory Committee Utility Commission Port Authority City Administrator Police I Patrol - Investigation D.A.R.E. Records City Clerk I Personnel Fire - Prevention - Suppression - Investigation Medical Rescue Finance Budget Preparation Financial Management Auditing Investments Community Development Planning Building Inspection Code Enfrcement Economic Development City of Rosemount Public Works City of Rosemount Community Center/Parks 6 Recreation City of Rosemount Police Department Police Chief Secretaries Secretary/Dispatch Data Entry Clerk Lieutenant/investigtor Sergeant Patrol Animal Control I I D.A.R.E. Officer I I School Liaison I I Crime Prevention Spec I I Reserve Officers I I Community Service Officer City of Rosemount Fire Department Fire Chief Safety Coordinator Fire Prevention/Education I Assistant Fire Chief I Secretary f-" Training Coordinator Captains I Lieutenants I Firefighters I I Probationary Firefighters ity of Rosemount Finance Department City of Rosemount C—unity Ow<lopm<nt Camaunity Dev. Dlr. Secretary Building official I I Planner I I Economic Dev. Coordinator Secretary I Plumbing Inspector I I Contract Electric Inspect I I Building Inspector I I Fire llarsne II I I Code Enforcement I I Assistant Planner Secretary Planning Intern I I Economic Dev. Intern PARKS AND RECREATION COMMITTEE MAILING DATE OF MAILING: Lc - lit - g `i COMPLETED BY: 1U G)C _N 12 U?h MAILING INCLUDED: minutes for meeting. (Committee) (Date) Packet with Agenda and Executive Summary Sheets for �y y fq E 2Oc 19 9 4 meeting. (Date) Additional mailings (ex: subcommittee agenda or minutes, handouts, etc.) 1994 PARKS AND REC COMMITTEE - (7 copies) Michael Eliason Dave Giliuson John Howard V Linda Ladzun Jeff Moser N Jerry Puciaty ' Tom Reller ERICKSON SQUARE SUBCOMMITTEE (8 copies)* Cathy Busho (Council Member) Lucy Holzer John Loch Paul and Lois McKinley Marge Ryan Deanna Simpson (on both sub -committees) Jim Thommes Parks Staff .John Howard (Pa and Rec Committee) 'Jeff Moser (Parks Rec Committee) CARROLLS WOODS SUBCOMMITTEE - (8 copies)* Dan Belting Mike Busho " Howard Marie Jensen Lorett't� Loesch Scott Rterson Joel Sutter Deanna Simp n (on both sub -committees) Parks Staff Rick Cook (Parks upervisor) Dave Giliuson (Par and Rec Committee) Tom Reller (Parks an ec Committee) * Does not include bolded names STAFF MEMBERS TO RECEIVE MAILING - (5 copies)* - Dave Bechtold Rick Cook Lacelle Cordes Nancy Schrupp (as needed, does not include me)* Wendy Willman Parks Staff (1 copy) ADDITIONAL COMMITTEES OR STAFF - (24 copies) City Administrator - Burt (1) Department He ds (5) Department of Public Works - Wasmund -Di-;: of Planning_ ✓Dir of Finance - May Fire Chief - Aker A�Chief of Police - Knutsen Community Center Manager - Jim T. N/City Council & Attorney (6) Planning Commission (5) r' Port Authority (7 members(Zctual copies) L� Utility Commission (3) A Official City Records (1) Not till approved OTHER - (1 copy, Minutes Only!) -- R.a"acobsorr,-3647-143rd-St W,_Rsmt; H:423-2117 /# OF COPIES NEEDED FOR MAILING: PARK AND REC CTTEE % ERICKSON SQUARE CTTEE C5 CARROLLS WOODS CTTEE STAFF MEMBERS ADDT'L CTTEE OR STAFF Z EXTRA COPIES Z TOTAL COPIES NEEDED: :3 Co chk1stpr.94 (Revised 5-04-94)