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HomeMy WebLinkAboutParks & Recreation Committee Recreation Reports 1993RECREATION REPORT Parks and Recreation Board Meeting February 17, 1992 Report includes January and February programs I. PROGRAMS THAT ARE DONE OR DOMING TO A CLOSE THIS MONTH A. Sunshine Club —/ Winter Vacation Activities Jane Mollman coordinated these programs. These Sunshine Club received 30 -35 youths daily on Monday, Thursday, Friday. Last year we had 5-10 attending each day. We tried a different format of having an option of staying all day (10 am - 2 pm or coming just for the morning or for the afternoon which worked out well. Bag lunch was brought by participants. Format worked well. Rocking Noon Years Eve Party received the maximum of 30 registrations. This successful program was held at Camp Sacajawea in Apple Valley. No fee was charged. B. Family Fun & Skating on January 12 was successful. There were 30 kids involved in the games on one area of the rink; and approximately 40-45 total people using the rink on this afternoon. On February 9th, a lower attendance of 10 youths participating in the activities. A possible reason for the lower attendance is the Apple Valley's Midwinter Fest was scheduled for this weekend. Participation: January 12 = 30 youths (plus other family members using the rink) February 9 = 10 youths (plus other family members using the rink) 40 youths C. Skating Lessons received a consistent response to that of 1990-91. Last year we found that there were youths that couldn't stand on skates in the beginner classes. This year we added a "pre -basic" class for a child and parent. The parents are asked to come to offer assistance in the balancing of the child on the skates and to help review the techniques of gaining balance and learning the basis skills of gliding. We offered one class and ended up adding a second pre -basic class. Skating Instructor Joann Kinney has done an excellent job teaching the lessons this year. She instructed in a "non-competitive" and enthusiastic manner. We have received positive comments of her teaching abilities. Classes end the weeks of February 10-22 (weather permitting). Registrations (for Pre -Basic, Basic and Advanced Beginner Lesson) Mondays 2 classes / 3 advertised = 13 participants Tuesdays 3 classes / 3 advertised = 21 participants Saturdays 6 classes / 7 advertised = 54 participants Registrations (for Power Skating class) Thursdays 1 classes / 1 advertised = 15 participants Increase by 1 participant 1992 103 participants 1991 102 participants D. Rosette Pom Poms is coming to an end on with the parents appreciation night scheduled for Tuesday, February 18, 1992 at RES at 7:00 P.M. Each class had 5 performances at various sites such as halftime of basketball games for middle school, high school and RAAA programs as well as at the Sanford Nursing Home. Registrations (for September, 1991 - February 1992) 2nd grade class = 27 participants 3rd grade class = 21 participants 4-7th grade class = 22 participants TOTAL = 70 participants (increased by 3 from reporr.. y winter 1990-91) RECREATION REPORT February 17, 1992 pg. 2 I. PROGRAMS THAT ARE DONE OR COMING TO A CLOSE THIS MONTH - continued: E. Tri s offered in January and February were: January 31 - Ice Capades Adult/Senior Cancelled January 31 - Afton Alps Ski Youth 9 participants February 17 - Welch Ski Trip Youth Cancelled *see note F. Men's Broomball league had 5 teams in this year's league. Of those 5 teams, 4 teams were returning teams. The league was conducted from January 7 - February 11, 1992 on Tuesdays. An estimated count of the participation as follows. Registration: Live or work in Rosemount = 11 participants (10 live) Neither live or work in Rsmt= 63 participants TOTAL = 74 participants G. Collie & Volley Tournament was coordinated by Ed Loesch. It was the 3rd Annual Collie and Volley tournament and was conducted on Saturday, January 18, 1992 at Rosemount Middle School. 11 teams participated in the tournament. Our department co-sponsors the tournament. Proceeds received above covering the costs for the awards and the building supervisor are donated to the Human Society. H. Cross Country Ski Lessons were scheduled for the Saturday, February 2, 1992. Bonnie Darling instructed the basic skills for a group of 6 people. The outting on February 2 was cancelled. The January 11-12 classes were cancelled due to insufficient registrations. II. PROGRAMS BEING CONDUCTED A. Tiny Tots late winter session started January 27th. Registrations (January 27 - March 26, 1992) Mon & Wed 10 AM - NOON = 11 participants Mon & Wed 1 PM - 3 PM = 18 participants Tue & Thur 10 AM - NOON = 17 participants Tue & Thur 1 PM - 3 PM = 19 participants-> 5 yr olds only 65 participants B. Womens/hens Power Volleyball league in progress. This is a program that is jointly programed with Apple Valley. Rosemount schedules the winter league and Apple Valley schedules the fall league. The program runs January thru mid -April. C. Basketball: The 4 on 4 Mens Basketball is being conducted at Rosemount Middle School on Wednesday from 8-10 P.M. it is an unofficiated league. They play one game up to 25 points. 5 teams are participating in the league. The program runs January 8 - April 8, 1992. Limit of 8 players/team. Registration: Live or work in Rosemount = 11 participants 39% Neither live nor work in Rsmt= TOTAL = 17 participants 61% 28 participants* * missing one roster reporL.zi RECREATION REPORT February 17, 1992 pg. 3 III. UPCOMING PROGRAMS A. We will be starting to plan the Spring Vacation Activities, coordinating the 2nd annual Jaycee Egg Hunt with Jaycee volunteers, softball and other summer programs and summer staffing. B. Upcoming trips being scheduled are: March 21 - Walt Disney's Kingdom on Ice Family April 21 - Grand Casino Mille Lac Adult/Senior C. We are accepting applications for a secretary aide. The tentative start date for this person will be March 23, 1992. IV. ADDITIONAL ITEMS A. Staff feels that park reservation fees for picnic rentals and tournament reservations should remain the same as those charged in 1991. As Dave indicated in an earlier meetings, one of the departTient's goals for 1992 is to review and to establish a fee policy and guideline for all programs. This would be establish through the same type of process as the master park plan. RECREATION REPORT Parks and Recreation Board Meeting APRIL 20, 1992 Report includes April programs 1. PROGRAMS THAT ARE DONE OR COMING TO A CLOSE THIS MONTH A. Spring VacationActivities Jane Mollman coordinated these programs. A different format and structure for the program was scheduled this year and the response was very good. The programs were free of charge (except for the bowling). A two hour structured program was offered for 4-5 year olds which was conducted on Tuesday, Wednesday and Thursday of April 14-16, 1992 at the fire hall. Youths ages 6 and above were offered a program in from 1-3 p.m. Monday thru Thursday at the fire hall. The attendance for the programs were as follows: Ages 4 - 5 year olds: Tuesday Spring Spectacular = 19 Wednesday Eggs-Travaganza . . . = 9 Thursday Spring Fling . . . . . = 21 TOTAL for 4-5 year olds . . . . . = 49 Acres 6 and above: Monday Bowling for Baskets = 53 * fee was $4.00 /person Monday Exotic Creators . . . = 17 Tuesday Spring Break Beach Party 21 Wednesday Eggs-Travaganza . . . = 19 Thursday Spring Fling . . . . . = 25 TOTAL for 4-5 year olds . . . . . =135 TOTAL PARTICIPATION FOR 4-5, 6 & ABOVE = 184 B. Jaycee Egg Hunt The 3rd annual Jaycee Egg Hunt was conducted on Saturday, April 11, 1992. Program Director Jane Mollman and Jaycee member Cathy Busho coordinated another successful year for the program. Despite the cold weather, they had a turn out of approximately 350 youths. The Jaycee Donation of $1,700 covered the expenses for the program with the parks and recreation department covering a minimal cost of approximately $16-$20. C. Trips offered in March and April were: March 21 - Walt Disney on Ice Family Cancelled April 14 - Twins Game w/ German Students & RHS 73 participants April 22 - Grand Casino Trip Adult 52 participants D. Volleyball Leagues concluded this month. Questionnaire were sent to the teams for their input. E. Basketball: The 4 on 4 Mens Basketball concluded this month. F. RAHA has set up their trophy case located by the pop machine in city hall. _Hp I RECREATION REPORT April 20, 1992 pg. 2 II. PROGRAMS BEING CONDUCTED A. Tiny Tots - the spring session started March 30th. Registrations (March 30 - June 4, 1992) Mon & Wed 10 AM - NOON = 17 participants Mon & Wed 1 PM - 3 PM = 20 participants Tue & Thur 10 AM - NOON = 18 participants Tue & Thur 1 PM - 3 PM = 20 participants-> 5 yr olds only 75 participants -increased by 10 from last session B. Rosette Porn Poms will be starting the summer session on April 28, 1992. They perform at 4 parades during the summer. The program runs April 28 - July 28, 1992. III. UPCOMING PROGRAMS A. Softball starts next week. The number of teams in each league is as follows: Number of League teams in league Mens Monday 20 same number of teams as in 1991 Mens Tuesday 20 increase of 2 teams from 1991 Womens Thursday 18 increase of 1 team from 1991 CoRec Friday 13 increase of 4 teams from 1991 (6 of 13 are returning teams) B. Arbor Day Presentation will be conducted at Shannon Park Elementary School. Two, 30 minute presentations will be given. Approximately 325 youths will be at each 30 minute session. The emphasis will be on awareness of trees - tree care, what trees do for us, and Arbor Month. Youths will be given a survey they can complete and turn into our office to receive a "TREE KEEPER" certificate. This tree keeper survey covers area such as naming a tree, looking for "scars", etc. Parks Forester Mark Joosten, Lisa Jost and Apple Valley's Foresters Ken Brackee and Jo Colleran will be presenting the information with assistance from other parks maintenance staff, Jim Koslowski. C. RES tree planting is being conducted on Monday, April 27, 1992 at 1:30 p.m. with coordinated by the Rosemount High School National Honor Society. Our parks and recreation department will be assisting on the project in preparing the planting area in which the RHS and RES students will be planting up to several amber maple seedlings. Brian Duffy and J.T. Hanes, and master gardener Barabara Steindahl are coordinating this program. D. Jaycee Sandbox Fill is scheduled for May 2, 1992. The parks department is providing the washed sand, 2 staff persons, 2 dump trucks, and other supplies necessary to complete the project. RECREATION REPORT April 20, 1992 pg. 2 III. UPCOMING PROGRAMS E. Rosemount Com-runity Clean Up Day (Park Improvement Day) May 16 On May 9th, the project schedule is to plant 90 trees and 200 shrubs in the Dakota Votech nursery with Boy Scout Troop #209 (Leader Andy Howard); youths from St. Johns Lutheran Church confirmation classes; and possible some high school students from the Students Against Drunk Driving organization. Other groups that have voiced interest in participating on projects is the RMS student council/site council who may complete a project on May 16. IV. ADDITIONAL ITEMS A. The recreation staff is planning summer programs. The information for the summer programs will be scheduled to be published in the May 22nd issue of the Rosemount Town Pages. A separate flyer will be created to mail to individuals calling the office for program information. report.10 RECREATION REPORT Parks and Recreation Board Meeting MAY 18, 1992 Report includes programs from April 21 - May 17, 1992 .13�2 1. PROGRAMS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. PARK PROGRAMS 1. Arbor Day Presentation was conducted at Shannon Park Elementary School. The emphasis was to promote awareness of trees - tree care, what trees do for us, and Arbor Month. We have received 9 responses from ages K-6th grade that completed their TREE KEEPER survey that was handed after the presentation. The youths were sent a letter, a certificate stating their were a tree keeper; and a coupon to Bachmans store in Apple Valley. Parks Maintenance Forester Mark Joosten and Assistant Director of Parks and Recreation Lisa Jost; and Apple Valley's Foresters Ken Brackee and Jo Colleran presented the information. A video tape of the presentation is available for park and recreation committee members to view. .. RES tree planting was completed on Monday April 27, 1992. The Rosemount High School National Honor Society planted 40 seedlings in Charlies Park with the Rosemount Elementary School 3rd grade class. The high school students intend to water the seedlings periodically as an ongoing project during the summer. 3. Jaycee Sandbox Fill occurred on Saturday, May 2, 1992. The parks department provided the washed sand, 2 staff and supplies. They was over 100 orders for this project. This is an increase of about 20 orders from 1991. There was approximatedly an additional amount of 20 ton of washed sand ordered by the parks departmet for a total of about 60 ton of sand used for this project. Any sand remaining after the project was put towards the parks. Jaycee Members Daryl and Laurie Sedbrook did a good job of the mapping of route to disperse the orders on the day of the event and worked well with organizing the program with our department. Jim Koslowski and Carl Dahkne were the staff whom assisted the day of the program. B. PARK IMPROVEMENT PROJECTS 1. Tree Planting at Dakota County Technical College Nursery occurred on Saturday, May 9, 1992. 200 shrubs and 75 trees were planted in the nursery with the efforts of youths and adults to included 21 people from the Boy Scouts and 5 people from St. Johns Lutheran confirmation class. The project was completed in approximately 1-1/2 hours. Mark Joosten and Jim Koslowski were the staff whom lead the project on May 9th. 2. Rosemount Middle School Proiects in Erickson Park on Mav 7. 8. 12 The RMS 6th grade science class completed two (2) park improvement projects during on their class period on May 7, 8, 12. One of the projects was to plant Colorado Spruce seedlings along the walk trail of Erickson Park starting from the warming house and moving north (on the east side of the trail.) RECREATION REPORT May 18, 1992 p. 2 I. PROGRAMS THAT WERE COMPLETED OR ENDING - continued: B. PARK IMPROVEMENT PROJECTS - continued: 2. Rosemount Middle School Projects in Erickson Park on May 7. 8. 12 The second project was to pick up trash in Erickson Park. The class pick completed this project on two separate days. They pick up about 1-2 dumpsters full of trash. This included cleaning around the ponding area, the rink area and ball fields. 3. Painting of Biscayne Park Playground Equipment: Six (6) Rosemount High Schools student in the Students Against Drunk Driving Organization are scheduled to paint the playground equipment in Biscayne Park on Saturday, May 16, 1992. II. PROGRAMS BEING CONDUCTED A. Adult softball leagues started the week teams in each league and compared to the 1992 Mens MONDAY Class C/D League 19 Mens TUESDAY Class C/D League 20 RSA Mens Wed Class B/C/D 16 Womens Thursday Class C/D League 17'((0 Friday CoRec Class B League -12) of April 27th. The number of number last year are as follows: 1991 20 Decrease of 1 team 18 Increase of 2 teams 16 No change -16r 17 Decrease of 1 team 137Q Increase of 4 teams B. Rosette Pom Poms summer session started on April 28, 1992 with total number of participants in the program. The program is conducted from April 28 to July 28, 1992. The class registration were as follows: 2nd & 3rd class = 34 participants 4th - 7th class = 21 participants Total = 55 decrease of 4 from 1991 summer program C. Ground Pounders Running Series started up the 1992 season of seven runs with Eagan hosting their fun runs on May 2, 1992. They received 199 runners in the two events. III. UPCOMING PROGRAMS AND PROJECTS A. Publicity. We have being working on the summer brochure (publication). The recreational summer activities will be printed in the Rosemount Town Pages on Memorial Day Weekend of May 22-23-24, 1992. We have compiled an "inhouse" brochure which has a little more information that will be advertised in the newspaper. The additional items not publicized in the newspaper were such items as: the park map, staff names and other recreational opportunities. These may be program that advertise in the paper themselves (ie. Community Education brochure, etc). This "inhouse" brochure will be mailed to people who call in during the summer and made available at Erickson Park (in the concession stands) and at city hall. The brochure was a team effort, however, I would like to commend Kerry Budinger her utilization of her skills and working with a new word processing program that allowed us to produce a definite upgrade in the quality and style that we sent out last year. Jane Mollman assisted in the organizing by compiling and reviewing the information. report.11 REIMMTION REPORT Parks and Recreation Committee Meeting JUNE 15, 1992 Report includes programs from May 19 - June 15, 1992 A. The TINY TOTS program concluded on June 4, 1992. We are in the process of evaluating the program. B. The recreational part time staff for the summer playground program were trained in and have spent time preparing for the upcoming summer activities. Jane Mollman directly oversees the playground staff. Part time staff working in the recreation department this summer include: Mary Blasing, Lacelle Cordes, Bridget Grant, Brian Huss, Nicole Kleist, Aaron Smith, Pat Sellner. Part time staff working the parks department this summer include: John. Buetow, Eric Cook, Jon Fitz, Greg Holmes, Mark Schwan . �;.�ay; : ,,. a �_ •• it a� A. The schedule of summer activities begins the week of June 15, 1992. Some of the programs starting are: the summer playground program, Puppets in the Parks, trips, tennis lessons and Sunday Night Specials. B. 'I`ne listing of the Parks and Recreation Summer Activities was printed in the May 23, 1992 issue of the Rosemount Town Pages. Each of you will receive a copy of the "inhouse brochure" that was also printed. We are interested in receiving feed back regarding this brochure format. If the recreation department prints a summer brochure next year, this would be the format considered. III. UPCOMING PROGRAMS AND PROJE= A. The next three Ground Pounders Running Series are June 27 in Farmington, July 11 in Lakeville and July 18 in Rosemount. B. The RAAA baseball program will be hosting their 5th Annual Irish Invitational Baseball program on June 19-20-21. C. The RAAA traveling soccer program will host their tournament on July 10-11-12. IV. MI NOTES A. Lacelle Cordes will begin her internship on June 15, 1992. The priority set for her internship is to work with the park programs of Tree City USA and Adopt -a -Park. Lacelle will also work with the recreational programs as time allows, however, her focus will be on the parks programs. /°"�- '°Z" Ply report.12 J D RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS SUNDAY NIGHT SPECIALS SUMMARY OF PROGRAM Musical and theatrical entertainment was scheduled on Sundays starting June 21 thru August 2, 1992. There was a total of six (6) performances with an average attendance of 119 per week and a total attendance of 716 for 1992. Entertainment scheduled included: Inver Hills Comunity Band, Climb Theater, Sonny & the All Stars, Teddy Bear Band, Lakewood Corrmuncity Jazz Ensemble, and Dakota Band. There was one rainout which was rescheduled and conducted. LOCATION: It is being recommended that Camfield Park be used to schedule the performances in again. Having electricity and the shelter are essentials to keep it as this location. The playground equipment is close the shelter and can be a distraction depending upon the type of entertainment however again this year, the distraction was minimal. TIME OF PERFORMANCES: Performances were scheduled 1 to 1-1/2 hours starting at 7:00 p.m. on Sunday evenings. Continue with this same time schedule. ATTENDANCE Totals * Average 1992 716 based on 6 performances 119 per performance 1991 794 based on 7 performances 113 per perforamnce 1990 561 1989 590 * totals include youth and adults that attend the program. 1992 only: Adults = 432 = 60% of the audience were adults Youth = 284 = 40% of the audience were youths The average audience size was 119 people per performance Number of performances 1992 6 performances 1991 7 performances FINANCE DATA Breakdown of funding AMOUNT PERCENT OF AGENCY FUNDED THE TOTAL COST Parks & Recreation $1,275.00 63% Leprechaun Days Committee $ 440.00 22% MN Charitable Gambling $ 310.00 15% Twin Cities Musicians $ .00 0% Trust Fund --------- Total $2,025.00 ** Parks & Recreation funds are from the general budget account call Special Programs #101-45100-01-315.1. report. l3 p.1 RECREATION REPORT AUGUST 1992 3U"1ARY OF 1992 SUMMER RECREATION PROGRAMS SUNNIER PARKS PROGRAM - KIDS CORNER ages 6-11 SCHEDULE Dates: June 15 - July 30, 1992 7 weeks Time: 1:00 - 3:00 p.m. Locations: Monday: Charlies and Jaycee Tuesday: Camfield (Special Events Day) Wednesday: Trips Thursday: Camfield and Connemara Friday: Puppets in the Park ATTENDANCE A total of 204 different youths attended the parks this summer. This is an decrease of 6 from 1991. The program had a total number of participation of 716. This means that of the 204 youths, they participated 716 times. This is an increase of 167 times from 1991. AVERAGE ATTENDANCE PER PARK: DAY PARK Monday Jaycee Monday Charlies Tuesday* Camfield Thursday Camfield Thursday Connemara AVERAGE ATTENDANCE/DAY 9 22 39 25 i7 COMPARED TO LAST YEAR Increase of 3 / day Same Same Increase of 7 / day Increase of 7 / day * Special events day was held on Tuesdays (in 1990, 1991 & 1992) SUMMARY OF PROGRAM No fees were charged. A drop -in format was offered. Activities included games, special event days, crafts. CAMFIELD PARK: Continue scheduling Special Events Days at one location being Camfield Park. The United Methodist Church allowed us to use their water (facets) for 6 days of "wet" activities. The water days are popular and it is recommended to continue water days next year (If the United Methodist Church allows us to use their water source.) Continue having 3 staff at this park on Thursday and all staff (5) on Tuesday, special events day. CHARLIES PARK: This location is popular. Continue having 3 staff at this park on Mondays. CONNEMARA PARK: The attendance increased from 1991. This site is recommended for next year. JAYCEE PARK: The atttendance increased from 1991. This site is reox-mended for next year. report.13 p.2 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS SUMMER PARKS PROGRAM - KIDS CORNER ages 6-11 continued: FINANCE DATA No fees were charged. An estimated amount of $400.00 was expended on this subsidized the summer parks program to include: Kids Corner, Picnic and Wacky Wednesdays. Wages and supplies were funded through the general recreation operating budget. SL"-1ER PARKS PROGRAM - LITTLE EXPLORERS ages 4-5 SCHEDULE Dates: June 16 - July 30, 1992 7 weeks Days: Tuesday and Thursday Time: 9:30 a.m. - 11:30 a.m. Locations: Chat -lies Park and Connemara Park Cost: $6.00 per person which include snacks & crafts. (This is a $2.00 per person increase over 1991 fee of $4.00 per person) ATTTENDANCE There were two park location offered and received the limited number of registration of 20 participants ages 4-5 participating at each park. The AVERAGE daily attendance at Chippendale Park was 16. The AVERAGE daily attendance at Connemara Park was 14. Both parks had an increase of 1 registration from 1991. There were 14 total days scheduled for the program. Aside of three rainy, there were eleven actual days the program was conducted. FINANCE DATA: The revenues covered the majority cost of the daily operating supplies. Excluding wages, there was a net loss of $12.00. SUMMARY OF PROGRAM There were two staff scheduled at each park. The structure of the program is recommended to remain the same. report.13 p.3 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS RECREATION REPORT AUGUST 1992 PUPPETS IN THE PARK SUMMARY OF PROGRAM: This was the third year the program was being conducted. There were three staff or puppeteers that worked with the program each week in creating the props and conducting the show. Staff members Mary Blasing and Nikki Kleist wrote most of the story lines. LOCATION: The puppet program was scheduled at three sites: Camfield, Connemara and Jaycee parks. There was one special performance conducted at Rosemount Greens. ATTENDANCE DATE Story Line CAMFIELD CONNEMARA JAYCEE June 19 Going to the Zoo 49 39 57 Wolf and the Beaver June 26 Toby meets Buckey 35 40 50 Beauty and the Beast *July 10 Little Bear who was a Big Helper 43 89 23 A Day of Safety with Billy Bob July 17 Toby and the Little Leprechaun 62 94 75 Prize Shamrock July 24 The Secret Suprise Party for 17 63 78 Bradley Bear July 31 Where Does Garbage Go? 20 75 75 Rappin' with the Puppets August 9 Sunday Night Special -------------------------------- _ _ _ TOTAL ATTENDANCE FOR FRIDAY PROGRAMS: 226 400 358 AVERAGE ATTENDANCE FOR FRIDAY PROGRAMS: 40 67 58 * A special performance at Rosemount Town Green with 47 in attendance. CAMFIELD CONNEMARA JAYCEE 1992 AVERAGE PER PARK 40 67 58 1991 AVERAGE PER PARK . . . . . . . . . . . . 27 47 49 CAMFIELD CONNEMARA JAYCEE Increase of the average per park from 19919 20 9 In 1992 there was a total of six (6) puppet performances on Fridays and one (1) performance for the Sunday Night Special Program. In 1991 there was a total of three (3) puppet performances on Fridays and one (1) performance for the Sunday Night Special Program. NOTE: 2 shows were cancelled due to the weather. FINANCE DATA: The wages were funded through the general budget for the sunnier playground programs account. New puppet characters were purchased to allow more variety in the shows. The programs were free of charge. report.13 p.4 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS PUPPETS IN THE PARK - continued: RECOMMENDATIONS: The season went well overall. It was felt that more shows at the parks would be preferred. Consider scheduling a puppet show every 45 minutes in 1993. Change the times to: Camfield at 9:00 am; Connemara at 9:45 am; Jaycee at 10:30 am; and add Kidder Park at 11:15 am. Kidder Park was chosen because of the location by the highly populated areas of Rosemount Greens, Shannon Parkway Townhcmes and the appartment complexes. This will be reviewed and will be dependent upon what level of staffing and funding is available in 1993. A better sound system should be considered due to the fact that there were many incidences of difficulties with the sound system through out the summer. An estimated cost for a replacement system has not been erived at this time. report.13 p.5 REPORT ST 92 SUMMARY OFA1992 SUMMER RECREATION9PROGRAMS ROSETTE POM POMS - SPRING/SUMMER SESSION SUMMARY OF PROGRAM: The program was offered to girls in going in to grades 2-7th for the 1992-93 school year. 2 classes were offered: 2nd & 3rd graders and 4th-7th graders. The Rosettes performed in the following four area parades: Farmington, Lakeville, Hastings, Rosemount. LOCATION: Rosemount Elementary School Cafe indoor practices-thru June 9. Outdoor practices on tarred playground area on west side of RES building. SCHEDULE Dates: April 28 - July 28, 1992 14 weeks = 13 practices, 4 parades Time: 6:00 - 7:00 p.m. for 2nd & 3rd graders 6:45 - 7:45 p.m. for 4th - 7th graders * there is an overlap of time to allow practice time with both groups together since they perform in all of the parades together. ATTENDANCE Class # of participants caYpared to 1991 2nd & 3rd graders: 34 participants Increase of 7 4th - 8th graders: 21 participants Decrease of 11 55 participants Decrease of 4 from the 1991 summer program FINANCE DATA: An estimated balance of the summer pom pom program to date is $350. However, there are equipment supplies and potential expenses that will be incurred to upgrade the sound system that will be expended from this account. report.13 p.6 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS TRIPS - SUMMER YOUTH AND TEEN TRIPS June 17 - August 7, 1992 ATTENDANCE: (Special "YOUTH" "TEEN" Olympics) ages 6-11 ages 10-15 FAMILY ADULT = TOTAL NUMBER OF TRIPS OFFERED: 5 5 0 1 = 11 NUMBER OF TRIPS ACTUALLY CONDUCTED: 5 5 0 1 = 11 NUMBER OF PARTICIPANTS: 83 33 0 13 = 129 FINANCE DATA: Many of the trips have outstanding invoices and statements due so accurate financial data is not available at this time. report.13 p.7 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS TENNIS LESSONS SUMMARY OF PROGRAM: There were four sessions of tennis lessons conducted. LOCATION: Lessons were conducted at Charlies Park. Class days/times: Pre -Beginner classes were four days. The Pre -Beginner program was a new format used this year. Beginner, Advance Beginner and Intermediate lessons two weeks in length with four days a week (Monday thru Thursday). ATTENDANCE: Number of Session Dates Participants Session I: June 15-25 17 Session li: June 27-July 9 8 decrease of 8 over 1991 Session Ili: July 13-23 16 decrease of 4 over 1991 Session IV: August 10-20 14 decrease of 4 over 1991 Total number of Participants 55 decrease of 23 from 1991 increase of 1 from 1990 Residency Number of Rosemount residents = 31 57% Number- of non-residents = 24 43% (including Valley Park) ---- Total number of participants 55 FINANCE DATA: Estimated to break even for the tennis lesson program. RECOMMENDATIONS: Continue offering classes in the morning to avoid the heat as much as possible. Continue using the same format and instructor. report.13 p.o RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS LEPRECHAUN DAMS RUN FOR THE GOLD (fun run) JUIr RY OF PROGRAM: Three races were offered to include: 1 mile, 3 mile and the 10K. The 1 mile was conducted at 8:00 a.m.; the 3 mile and 10 K races were conducted at 8:30 a.m. The rainy/stormy weather may have been a partial reason for the decrease in attendance from last year. LOCATION: University Property - east of the Dakota County Vocational Inst. ATTENDANCE. 1 mile = 58 runners 4 mile = 92 runners Total = 150 runners increase of 14 from 1991) Fitness 'Talk - 36 walkers 1st year the program was offered FINANCE DATA: The Rosemount Jaycees co -sponsored the program. The provide financial support by donating $500 to help offset costs towards the shirts that are handed out the all of the runners. REC01" IENDAT 1 ONS : Continue offer the two races of 1 mile and 4 mile lenths next year instead of three races as in 1991. The race lengths would be 1 mile and Continued coordinating the fitness walk with Rosemount Family Physicians. report.13 p.9 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS LEPRECHAUN DAYS TENNIS TOURNAMENT SUMMARY OF PROGRAM: Due to rainy weather, the program was not as successful as it has been in past years. With a rainy mist on Saturday and Sunday of the final days for the tournament, many matches had to be rescheduled during the week day which proceeded to conflict with peoples work/personal schedules. LOCATION: The tournament was conducted at tennis courts located at: Rosemount High School, Charlies Park and Northview Park in Eagan. The Northview Courts in Eagan were used due to the courts at Scott Highlands being redone this Sumner. ATTENDANCE: A total of 55 register to participate in the program. RECOMMENDATIONS: it is being reconmiended that we request use of Scott Highlands courts for 1992. It is also being considered to run the tournament the weekend previous to the week it is typically scheduled due to demands of staffing availability. This will depend if the courts are available at this time. report.13 p.10 RECREATION REPORT AUGUST 1992 SUMMARY OF 1992 SUMMER RECREATION PROGRAMS LEPRECHAUN DAYS MEDALLION HUNT: The medallion was found on the second of the seven days scheduled for the activity. The medallion was place in Shannon Hills Park. Koch Refining co -sponsored the event and funded the prize of $100.00. KIDDY PARADE BANG BLARNEY STONE HUNT Attendance: 150 Approximately 100 youths participated in the Kiddy Parade coordinated by the Lions Club. At the end of the parade each participant received orange drink. The next activity was the blarney stone hunt. Four (4) are groups were set up. Those being 4-5; 6-7; 8-10; 11-13. Money for the rocks were handed out at each individual site. Next The Teddy Bear Band provide fun family entertainment. PICNIC Approximately 45 youths attended the picnic conducted on the Monday of Leprechaun Days. Most food items were donated by the Leprechaun Days Committee. Increase of 17 youth from 1991. FISHING DERBY The fishing contest was held at Schwarz Pond Park from 1-3 p.m. on Tuesday. Approximately 82 youths participated in the event. This attendance is down 20 from 1991. report.13 p.11 RECREATION REPORT Parks and Recreation Committee Meeting SEPTEMBER 21, 1992 Recreation Report includes programs for August and September, 1992 I. PROGRAMS/PROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. The Tiny Tots Program was canceled for the present time. The recreation staff researched many scenarios to attempt to find a solution to be able to conduct the program. However, the combination of low registrations and the increased rental fee from St. Johns Lutheran Church; the program could not be conducted. Additional funds above the $1,000 per program year subsidy that the Parks and Recreation Committee approved at the August 17, 1992 meeting were required. II. PROGRAMS BEING CONDUCTED A. Fall Softball leagues began the week of August 17th. The program in 1990 consisted of 13 mens teams, 7 women teams and 0 corec teams. Due to Erickson Park construction projects in 1991 the program was not conducted. In 1992, the program consists of 16 mens teams of which 8 Monday teams and 8 Tuesday teams; and 6 CoRec (Friday) teams. There was not enough interest from womens teams to conduct a league. The fall leagues typically consist of a scheduled with 2 games per night. The same administrative and equipment fees are charged as during the summer leagues. B. Adult volleyball leagues began September 11, 1992. The fees were increase $5.00 per season for the leagues. The league fees include cost for equipment, supplies and 15% of the wages for the Assistant Program Director position. The power volleyball league fees include additional expenses for team sanctioning, etc. The comparison for the number of teams from 1991-92 to 1992-93 are as follows: League 1991-92 Womens Recreational RMS 12 teams CoRec Recreational RMS 24 teams CoRec Recreational DP 6 teams CoRec Power at SHMS 16 teams 1992-93 10 teams decrease of 2 teams 24 teams no increase or decrease 8 teams increase of 2 teams 16 teams no increase or decrease Recreation Report September 21, 1992 Parks and Recreation Committee Meeting p. 2 III. UPCOMING PROGRAMS AND PROJECTS A. The Rosemount Halloween Committee made up of volunteers for both the Party and the Haunted Woods has begun working on overall Halloween Program. It is the 10th annual for the program. Two active board members resigned from the Haunted Woods Committee. We are in desparate need of citizens to volunteer for the Haunted Woods. Our goal this year is to form subcommittees for specific areas to organize the program. Parks and Recreation Committee members are strongly urged to become involved in this community event. If you will consider being apart of the program please contact Jane Mollman. Jane Mollman will be assisting in the planning of the Haunted Woods in coordination with new subcommittee members. Currently, volunteers are being recruited, donation letters sent, prop construction donation letters sent and publicity is being scheduled. The length of the Haunted Woods trail is being reviewed. A concern for the amount of "manpower" to set up and work the trail has been expressed. Also being discussed is the possibility of charging a nominal fee and/or canned good for admission. It is felt that there is a need to help offset possible storagecosts, general expenses for the supplies, candies, and equipment in the woods as well as for both Halloween programs. The goal is to make both the Party and the Haunted Woods a "reasonably affordable" and safe alternative to trick or treating to the community. The cost for the Party will remain at $3.00 pre -sale and $4.00 on the day of the event. B. The winter session of Rosette Pom Poms begins September 22, 1992 and will run thru February 9, 1993. Registrations are 8 registrations short from breaking even for the program. There are 3 classes offered and those are for the 2nd graders, 3rd graders, 4-7 graders. The program is conducted at the Rosemount Elementary School on Tuesday evenings. C. The Chamber of Commerce Special events committee has voiced interest in coordinating trips to a variety of casinos in the state. There is no definite schedule for these trips, however, in the mean time the recreation staff will support their efforts by offering casino trips. IV. MISCELLANEOUS NOTES A. Programs coordinated with the area Parks and Recreation Departments: - The Ground Pounders Grand Prix Series conducted the 6 of the 7 races on September 12th. The last race will be conducted on October 25, 1992. The "Who Done It Hike" (Volksmarch) will be conducted on Saturday, September 19, 1992 at Ritter Park Farm in Lakeville. report.14 RECREATION REPORT Parks and Recreation Committee Meeting OCTOBER 19, 1992 Recreation Report includes programs for September and October, 1992 I. PROGRAMS/PROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. Fall Softball leagues will conclude with the Mens Tuesday night league playing their last games on October 20th. B. The last race for the Ground Pounders Grand Prix Series will be held in Apple Valley o n Sunday, October 25, 1992. C. The Dakota County Trails Association held their annual snowmobile swap meet at Erickson Park on Saturday, October 10, 1992. They were satisfied with the facility and the attendance for their event and hope to schedule the swap at Erickson in 1993. II. PROGRAMS BEING CONDUCTED A. The 1992-93 winter session of Rosette Pom Poms received a total of 56 registrations. This total is down 14 registrations in comparison from the 1991-92 winter session. However, last year (1991-92) the maximum limit of 24 participants per classs was exceeded in some of the classes. During the program evaluation, it was felt by the programmer and the instructors that the maximum limits per class be maintained. III. UPCOMING PROGRAMS AND PROJECTS A. The Tiny Tots Program is being presented as a separate agenda item. B. Program Director Jane Mollman has been working with the members of the Rosemount Halloween Committee in recruiting volunteers the Haunted Woods. Subcommittees have not been formed, however, we are working with individual groups to become more active their role. (ie. setting up the prop they are working on October 31st, clean up, etc) The Rosemount Halloween Committee agreed to charge a fee of $1.00 per person for the Haunted Woods. The funds will be used to offset the operating expenses of the Halloween programs. Food shelf donations will be collected at the entrances of the Haunted Woods and the Halloween Party. People attending the Haunted Woods or the Party are not required to bring a canned/dry food item as a part of the admission fee. IV. MISCELLANEOUS NOTES A. An updated listing of RAAA statistics is included in the Parks and Recreation Committee packets. Respectfully submitted, Lisa Jost, Assistant Director of Parks and Recreation City of Rosemount report.15 RECREATION REPORT Parks and Recreation Committee Meeting NOVEMBER 16, 1992 Recreation Report includes programs for October and November, 1992 I. PROGRAMS/PROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. The Haunted Woods and Halloween Party were conducted on October 31, 1992. The estimated attendance for the Haunted Woods was 1,500 - 2,000; and for the Party was 450 youths. The attendance for the Haunted Woods is down substantially from the previous years for which estimated attendance were 5,000-8,000. The reason for the decrease is uncertain whether it is due to Halloween falling on a weekend night (Saturday), initiation for the $1.00 per person admission fee or for other reasons. The admission fee of $1.00 per person for the Haunted Woods brought in $1,561 to the Rosemount Halloween Committee. These funds will help offset the costs incurred in the program such as candy, candles, food and beverages for volunteers, prop supplies, publicity and other operating expenses. Approximately 14 boxes of canned/dry food items were collected for the Community Action Council's food panty. The Halloween Committee will be conducting their evaluation meeting in November 12th. The total participation and the gross revenue from the Halloween Party ticket sales will be announce at the November 16th meeting as well as additional comments and recommendations for 1993. II. PROGRAMS BEING CONDUCTED A. The 1992-93 early winter session of Tiny Tots is slated to start on Monday, November 16, 1992 and run through January 28, 1993. A 1:10 ratio (1 instructor to 10 participants) is being followed. To date (November 9th), one group is filled and the other groups have at least 7 participants. The break even point is 9-10 participants per group. (Group = 1 time slot such as a Monday and Wednesday 10:00 a.m. - 12 noon). Christy Birk has been hired as the Tiny Tots Leader. Christy has a background in social work. B. Volleyball leagues are starting their second half of the season this month for which most leagues will continue through the end of March (1993). C. The adult basketball league will begin a second half of the season on December 9, 1992. report.16 Recreation Report November 16, 1992 p. 2 III. UPCOMING PROGRAMS AND PROJECTS A. Breakfast with Santa is scheduled for Saturday, December 5, 1992. Details of the events will be publicized in the Rosemount Town Pages. B. Upcoming trips in December are: December 4 - Sesame Street Live (Family) December 5 - Mall of America (Shopping for Adults) December 17- Gutherie Theater production of "A Christmas Carol" C. Winter programs being in the process of being planned. Some of these programs include: Winter Vacation Activities - Sunshine Club and Rocking Noon Years Eve Family Fun and Skate events Trips Skating Lessons and staffing Ice Rink Schedule and staffing Nature Walk (Dan Belting) Broomball League Mens/Womens Power Volleyball League (joint program with Apple Valley) D. Applications are being accepted for Skating Instructors and Warming House Attendants through November 23, 1993. Candidates will be interviewed during the following two weeks. IV. MISCELLANEOUS NOTES None Respectfully submitted, Lisa Jost, Assistant Director of P s and Recreation City of Rosemount report.16 RECREATION REPORT Parks and Recreation Committee Meeting FEBRUARY 22, 1993 Recreation Report includes programs for February, 1993. PROGRAMS/PROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. The Family Fun and Skate programs received an attendance of approxiately 40 participants for the three dates of Sunday, January 10, 24 and February 2. The program is subsidized from the General Budget account call Special Programs. B. Skating Lessons will conclude this week. February 24th is the last make up date. C. The 4th Annual Collie & Volley (Volleyball) Tournament was conducted on Saturday, January 23, 1993 at Scott Highlands Middle School. Tournament Director Ed Loesch coordinates the tournament with our department co -sponsored the program. 9 teams participated in this annual event. Proceeds are donated to the Human Society. D. Snowball (Softball) Tournaments were conducted at Erickson Park with 9 teams participating on January 23-24 and 6 teams participating on February 13-14. Tournament Director Steve Ellingson coordinated the tournament. E. The Broomball league concluded with the league tournament on February 10, 1993. 7 teams were in the league. 5 teams will be representing Rosemount in state tournament beginning February 26 through the month of. March. The department contracted individual officials__. for the league versus contracting through an association. This was due to the fact that there is not a hroomball-officials associationinthe area this year. This process appeared to work out adequately and is being recommended to follow the same process in 1993-94. G. Rosette Pom Poms concluded the winter session on February 9th with special performance for the parents/guardians. The summer session will begin April 13, 1993. II. PROGRAMS BEING CONDUCTED A. International Ringette meetings have been scheduled in March. The Director and Assisstant Director will be a liason to the steering committee for the city of Rosemount. More involvement will be on the local commmittee. III. UPCOMING PROGRAMS AND PROJECTS A. A Nature Walk is scheduled for Sunday, February 28, 1993 at Carrolls Woods from 1:00-2:30 p.m. will be lead by Dan Belting. Dan is on the Carrolls Woods Subcommittee. B. A softball organziational meeting has been set for March 18, 1993 at 7:00 p.m. The program is in the planning stages. C. A trip to the cheer on the MN Timberswolves is scheduled for Sunday, March 14, 1993. IV. MISCELLANEOUS NOTES - none Respectfully submitted,,; L/ �. Lisa Jost, Assistant Directo of Parks and Recreation City of Rosemount rcreport.18 report.17 TO: Mayor / City Council Steve Jilk - City Administrator FROM: David J. Bechtold DATE: March 10, 1993 The Parks Programmer is scheduled to be a 3/4 time permanent part time employee. This staff member will work with the Director of Parks & Recreation on park projects and programs. The programmers of the Parks & Recreation Department do function under the direction of the Assistant Director of Parks & Recreation, Lisa Jost. Because of the combinations of present staff and their normal work loads and assignments this will not be the case with the Parks Programmer. That programmer will work directly for and with the Director of Parks & Recreation. With the growth of the City and the changes in numbers of staff this Programmer position will also be put under the Assistant Director's supervision. A change in the Park Programmer job description would take place to accommodate that change at a later date. Major areas considered for the Parks Programmer to assist the Director or Parks & Recreation include: Adopt -A- Park, ADA and safety standards and implementation, ordinances pertaining to parks and general city forestry, grant research and application, Arbor Day, Earth Day, Park Improvement Day, Carrolls Woods, Erickson Community Square---a-nd--Tree City USA programs. A general estimated break down of the 30 hours per week that the Parks Programmer would work is: Adopt -A- Park 8 hours ADA and Safety Standards 4 hours Ordinance updates (parks & forestry areas) 4 hours Grant research & application 4 hours Carrolls Woods / Erickson Community Square 4 hours Earth Day, Arbor Day. Improvement Day, etc. 4 hours GENERAL MISC. 2 Hours This position was listed in the original budget proposal for a status of full time. Due to budget adjustments funding was decreased to allow for only a permanent part time staff member. The salary for this employee is requested to be The Parks Programmer will be a great asset in the formulation of projects and proposals that are outlines in the Parks Master Plan as well as the Carrolls woods and Erickson Community Square plans. YOuI" SUppOrt for this much needed assistance is greatly appreciated by the Parks & Recreation Staff and the Parks & Gecreation Committee'. 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P O O .n N .!f •i'1 M'. `+� n N n 0 0 0 V'+ r r J J n O O N N N N N P d N P N G W 1 O- I O v I O O P P v v Gc i n o n CD n P O L G I P P P 0 0 0 1 N I O N O P P G I r 0 0 0 P P G O P P P P P r p• J � N N N O O O O O O G O O O v'1 1!1 Jf � J1 I!1 J1 d O v P J J d J J d .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. C C � O V } C ly C U C � W O � O VI C } J C C J w G C O G C O W w 0 C V .- C ✓1 W ^ V O W G L W W W W lJ L W C Y OJ W 1..J ''J •-- G ^ '� G .- G -• G L _^cz O _ _ _ w C- L _ r\ � d � G O N / f♦ 1`a O J � N O O N N N O n. n O � O O O n n h d J G O O O � ? G D r. ^ P P n N N N P � N n n r p N N PARKS PROGRAMMER CITY OF ROSEMOUNT The City of Rosemount is accepting applications for a Parks Programmer who will be responsible for assisting the Parks & Recreation Director in the coordination of city park programs. Duties include planning and organizing park programs, working with volunteers and civic groups, research and grants work. 30 hours a week. Starting salary is $9.61/hour. Minimu.*n requirements include bachelors degree in recreation or closely related field; one year experience in parks or leisure programming. 30 hours a week. Starting salary is $9.61/hour. Completed applications must be received by April 5, 1993. Application forms available at Rosemount City :_all, 2875 - 145th Street West, Rosemount, NTT 55068. Call (612)423-4411. Hearing Impaired TDD (6i2)423-6219. Equal Opportunity/Affirmative Action Employer. o a N Y d CITY OF ROSEMOUNT POSITION: �4201ai�Yi� ACCOUNTABLE TO: SUMMARY OF POSITION POSITION RESPONSIBILITY WRITE-UP Parks Programmer Parks & Recreation Department Director of Parks & Recreation Date: March, 1993 Parks Programmer provides assistance to the Director of Parks & Recreation with the coordination of parks programs such as Adopt -A - Park, Arbor Day, Earth Day, Park Improvement Day, Carrolls Woods and Erickson Community Square. The Parks Programmer is also responsible for providing assistance in the implementation of the American Disabilities Act requirements and the writing of grants. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists the Director of Parks & Recreation with the planning, conducting, community coordination and evaluation of special ---parks--programming--such as Earth Day, Arbor Day and Park -- - Improvement Day. 2. - Assists in assignments of volunteers and staff to obtain timely and efficient completion of tasks. 3. Assists with the implementation of the Adopt -A -Park Program; meets with community groups, develops projects and sets project goals; coordinates materials and equipment required for the projects, coordinates volunteers and staff required and coordinates finances related to the projects. 4. Promotes interest and provides information regarding -parks programs to community service groups, other city departments and the general public. 5. Responds to routine citizen complaints and concerns regarding parks programming. 6. Keeps the Director of Parks & Recreation informed and up to date on the various parks programs. 7.. Makes recommendations for new parks programs and alterations to existing programs. 8. Assists with updating and amending city park ordinances; works with other departments on Tree City USA items such as boulevard tree ordinances, tree replacement policies, ponding, etc. 9. Assists, as directed, in other areas of the department such as the American Disabilities Act requirements, grant research and writing, amendments to tree ordinances, Tree Trust requests and proposals; coordinates projects with other departments. 10. Conducts periodic evaluations in written form on programs dealing with parks, special events and general facility management. 11. Maintains related records and statistics for programs; documents work completed relating to type, facility used, number of staff used and time required to carry out programming. 12. Works with other department staff as required in the areas of athletics and leisure. 13. Assists in formulating goals and objectives for the departments. 14. Makes recommendations for purchases of parks supplies and equipment. 15. Maintains accurate inventories of supplies and equipment. 16. Trains and instructs employees and volunteers in the safe use of equipment. OUALIZICATZeNS 1. Bachelors degree from an accredited college in parks management or a closely related field is desirable. 2. Two years experience in leadership role in parks programming is desireable. 3. Bachelors degree in recreation or closely related field. 4. One year experience in Darks programming or leisure services. 5. Completion of internship in recreation, leisure services, parks programming or closely related field. 6. Ability to establish and maintain positive and effective relationships with employees, civic organizations and the general public. 7. Ability to communicate effectively, verbally and in writing. 8. Ability to give and follow instructions, verbally and in writing. ° Possess leadership skills. 10. Working knowledge of modern office practices; working knowledge Of personal computer operations and word processing skills. 2 11. Valid state drivers license. STATUS: Non-exempt 30 Hours a Week Reviewed by: Administrative Assistant Date Date Approved by City Council: Approved by: City Administrator Date TO: PARKS & RECREATION COMMITTEE MEMBERS PARKS & RECREATION STAFF FROM: DAVID J. BECHTOL DIRE TOR OF PARKS & RECREATION DATE: MARCH 15, 1993 RE: FUND BALANCES At the last Parks & Recreation Meeting (February 22, 1993) I informed you that I would request the Finance Department to produce a listing of the accounts and the fund balances for items not included in the general funding and the capital budgeting for this year. The information is included for your update. Keep in mind that there are outstanding purchase orders for some items that do not get subtracted from the balances until the invoices are received and the bills are then paid. There are also projects that are on the books for 1993 that need to be paid for from these accounts that will subtract from the Finance Department's reported balances. 1_ The following is a list of the accounts that are a part of the encumbered CIP (Capital Accounts) area (# 202 prefix), the Donation Accounts that are listed in the Park Dedication area (# 205 prefix), and the General Account area (# 101 prefix). These accounts are reserved for their stated purpose for park facility upgrades. ACCOUNT AND # # 101-24406 # 202-24410 # 202-24414 # 202-24415 # 205-24430 # 205-24431 # 205-24432 BALANCE AS OF 3/9/93 Erickson Park Parking lot Erickson Comm. Square shelter Dodd Road Bike Trail General Park Shelters RAAA Soccer Projects Flower Garden K-C Youth Baseball/Soccer Projects 5,700.00 85,000.00 45,000.00 30,000.00 1,500.00 715.95 1,136.30 # 205-24433 J-C's Jaycee Park Shelter 74,113.74 (1993 for Erickson Comm. Square Shelter) # 205-24434 J-C's General Programming 500.00 # 202-024435 Jaycee Park General Lighting 35,000.00 (1993 for Jaycee Park trails -20 and general lighting -15) Z The following list of accounts contains items from the 1992 General Account reserved for the Parks & Recreation Department's use in 1993. Dollars identified have already been spent or will be spent soon for work that has been completed or equipment that should have been purchased in 1992. # 101-24461 Fun Run T-Shirts 1,200.00 (1993 replace inventory used in 1992 for 1993 use) 800.00 # 101-24462 General Field Maintenance (1992 joint maintenance contract) # 101-24463 Softball Program 4,900.00 (1993 inventory, Erickson Water Fountain) 3. The following accounts pertain to donations received. The use of the funding has been and will continue to be for the purpose identified in the title of the account. Procedures for tracking donations in the future will continue in this manner. "Money, equipment, materials, or property, etc. that is donated will be identified for the specific use or uses when received. The budget accounts will have that use listed in the budget title and the funds expended will be intended to be used for those purposes." # 101-22223.1 (BASEBALL) Fields # 1 and # 2 in Shannon Park 420.00 # 101-22223.2 (LIONS) Water Fountain -Erickson Comm. Square 1,500-00 00.00 # 101-22223.3 (GENZ RYAN) Flower Garden # 101-22223.4 (LIONS) Haunted Woods - 250.00 2,612.86 (HALLOWEEN COMMITTEE) - 2,362.86 # 101-22223.5 (J-C's) Easter Program 1,69.0 3 6 # 101-22223.6 (RAAA Soccer) General Soccer Facilities 69.0 4_, This last area is the Park Dedication Account (# 205). Funds from this account are for new park facility development. Some of the items included in this development could include play equipment, grading, landscaping, shelters, engineering, architectual services, purhe key s that arecforeof proertynew projects�notcforTREPLACEMENToOFlEQUIPMENTeintended OR MATERIALS. ie; 1. Adding play equipment to Jaycee Park is would be considered a new project. 2. Replacement of play equipment in Kidder Park would not be considered as a new project-, but rather general maintenance or replacement. A great deal of the balance of these funds will be identified for summer projects in 1993. We have a project meeting on March 16th with the City Engineer to continue working out the details of projects. NOTE: Present work on Jaycee Park including remaining costs of shelter construction and architect services are to be from these funds. # 205-49005-05- PARK DEDICATION 128,231.42 RECREATION REPORT Parks and Recreation Committee Meeting MARCH 15, 1993 Recreation Report includes programs for March, 1993. PROGRAMS/PROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE COMING TO AN END THIS MONTH A. The nature walk conducted on February 28 received 7 participants who all seemed to be and interested in additional walks. A note of appreciation was extended to Dan Belting for volunteering his time to conduct this event. II. PROGRAMS BEING CONDUCTED A. Volleyball and basketball leagues continue, however, their seasons will conclude by April 7. III. UPCOMING PROGRAMS AND PROJECTS A. The 4th Annual Jaycee Egg Hunt is scheduled for Saturday, April 3, 1993 at Erickson Park at 10:00 a.m. Appreciation has been extended to the Rosemount Jaycees for their donation of $1,700.00. Jaycee member Lisa Johnson is chairing the event and working closely with Lisa Jost and Jane Mollman to coordinate the event. Parks and Recreation Committee Members interested in volunteering their time are asked to call Lisa Jost or Jane Mollman. The estimated time required would be 8:30 a.m. to 11:30 a.m. on April 3rd. B. Soring Vacation activities are being planned for April 7,8 and April 12. C. Planning for summer programs has started. The summer brochure is targeted to be completed in mid -May. V. MISCELLANEOUS NOTES - none A. Arbor Day/Arbor Month projects are being coordinated by Assistant Program Director Lacelle Cordes and Parks Maintenance member Mark Joosten. They are in the process of contacting schools and organizations to make arrangements for possible events. Respectfully submitted, n J Lisa Jost, Assistant Director of Parks and Recreation City of Rosemount rereport.19 report.19 RECREATION REPORT Parks and Recreation Committee Meeting MAY 17, 1993 Recreation Report includes programs for April -May, 1993. I. PROGRAMSIPROJECTS THAT WERE COMPLETED OR PROGRAMS THAT ARE /A. COMING TO AN END THIS MONTH The Parks and Recreation staff wants to thank the Parks and Recreation Committee members for attending the May 4th Arbor Month Celebration. B. The Jaycee Sandbox fill was conducted on Saturday, May 8, 1993. The city provided parks staff to drive the truck loads of washed sand. The Jaycees and the Boy Scouts teamed up to provide labor to shovel the sand in the individual sandboxes. 100 orders were accepted by the Jaycees which is the same amount as in 1992. The crew expended 9.5 hours of time, on the project. ' _( -1 3 C. An Arbor Month presentation was Coordinated by Parks Programmer Lacelle Cordes and Mark Joosten. An 20-25 minutes presentation on How Tree Are Important was given to 2 third grade classes. Lisa Jost assisted with the presentation. II. PROGRAMS BEING CONDUCTED A. Softball leagues began the week of April 26th. B. The South of the River Adult Soccer League begun on Sunday, May 16, 1993. The league is a joint program of the seven area cities involved in the S.O.R.R. group. The league has 10 adult corec teams in the officiated league. The league runs May thru mid -August. Another season begins mid -August and run through mid -October. III. UPCOMING PROGRAMS AND PROJECTS SUMMER BROCHURE - highlights of the brochure A. The brochure was distributed to Rosemount residents by Direct Market Media as an insert into the Thisweek Newspaper on May 15, 1993. (This does not include Valley Park.) The brochure will also be distributed to students in schools including: Rosemount Elementary, Shannon Park, Diamond Path, St. Joseph's School. B. Highlights of programs: - Summer Playground Program: 1 park site was added to Kids Corner on Wednesdays - Puppets in the Park: Kidder Park was an added location - Sunday Night Specials: 3 of the 6 groups are different from 1992 - Adopt -A -Park: this information is "new" from last years iftfe�n, - Registration Form: we are asking registrants to state how/where they found the program information. This will assistant in how we target future publicity. V. MISCELLANEOUS NOTES - none Respectfully submitted,�A)c Lisa Jost, Assistant Director of arks and Recreation City of Rosemount rcreport.20