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HomeMy WebLinkAbout6.b. Minutes of the July 16, 2019 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, July 16, 2019, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Freske, Weisensel, and Block attending. Council Member Essler was absent. Staff present included the following; - City Administrator Martin - Director of Public Works/City Engineer Erickson - Assistant City Engineer Stephanie Smith - Parks and Recreation Director Dan Schultz - Community Development Director Lindquist The Pledge of Allegiance was recited. APPROVAL OF AGENDA Motion by Block Second by Freske Motion to Adopt the Agenda as presented. Ayes: 4. Nays: None. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS 3.a. Commendation to Anna Wills for Service in the Minnesota Legislature Mayor Droste recognized Representative Anna Wills and gave an overview of her achievements and involvement with the City of Rosemount. Mayor Droste presented plaque to Anna Wills on behalf of the Rosemount City Council to thank her for her service. Representative Anna Wills thanked council, staff, and the residents of Rosemount for the opportunity to serve the community. 3.b. Special Event Update – Leprechaun Days Parks and Recreation Director Dan Schultz provided update on Leprechaun Days. There will be over 100 events for this year’s celebration. The 2019 Leprechaun Days will be take place July 19-28, 2019. Two members from the Leprechaun Days Committee highlighted new events for this year. The schedule of the events can be found on the City’s website. The event is still in need of more volunteers for the parade and clean-up crew. The committee can be contacted through the website. Council member Block requested that the committee explain which streets will be closed and when. For the parade, 145th Street from Cameo to Diamond Path will be closed, along with the side streets ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 of 145th Street. These streets will only be closed during the preparation and duration of the parade. Parade route is on the website. Fireworks will start at 10 p.m. on Saturday, July 27, 2019 in Central Park. PUBLIC COMMENT None RESPONSE TO PUBLIC COMMENT None CONSENT AGENDA Motion by Weisensel Second by Block Motion to Approve the Consent Agenda with item 6.e. pulled. a. Bills Listing b. Minutes of the July 2, 2019 Regular Meeting Proceedings c. Minutes of the July 2, 2019 Work Session Proceedings d. Expenditure Approval from the Donation Account – Parks & Recreation Dept. e. Economic Development Coordinator Position f. Budget Amendments g. Authorization for Temporary Street Closings and Adding of Events to Service Agreement h. 19-37-FP: Request by Appro Development for Final Plat Approval for Biscayne Business Park i. Approval of CDBG Cooperation Agreement and First & Second Supplements j. Request by D.R. Horton for Final Plat approval of the first phase of Caramore Crossing Ayes: Weisensel, Block, Droste, Freske Nays: None. Motion carried. 6.e. Economic Development Coordinator Position Council member Freske pulled the item to request that City Administrator Martin inform Council of the candidate. City Administrator Martin gave an overview of the candidate Eric Van Oss. Martin requested the city council’s authorization to hire Eric Van Oss to the position of Economic Development Coordinator effective August 5, 2019. Motion by Freske Second by Weisensel ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 Motion to approve the job description and salary range for the Economic Development Coordinator position. Ayes: Block, Droste, Freske Weisensel Nays: None. Motion carried. Motion by Freske Second by Block Motion to authorize the hiring of Eric Van Oss to Economic Development Coordinator effective August 5, 2019. Ayes: Droste, Freske, Weisensel, Block Nays: None. Motion carried. PUBLIC HEARINGS 7.a. 124th Court West and 121st Street West, City Project 2018-05; Public Improvement Hearing, Order Improvement and Preparation of Plans Director of Public Works/City Engineer Erickson provided a brief overview of the project. Assistant City Engineer Stephanie Smith gave presentation about the project’s location, costs and details. Council member Freske questioned if an analysis has to be completed for streetlights in the proposed area. Erickson stated that there are currently streetlights at the intersections of the two roads where they intersect with Akron Avenue. Due to the rural nature of the roads, staff will consult with residents to see if there is support for streetlights. Mayor Droste opened the public hearing at 7:31 p.m. No public comment. Motion by Droste Second by Weisensel Motion to close public hearing at 7:32 p.m. Ayes: 4. Nays: 0. Weisensel asked staff how much the project has been moved forward to coincide with the County’s Akron Avenue project. Smith explained that the project is being moved up two years in the Capital Improvement Plan (CIP). Motion by Weisensel Second by Freske Motion to Adopt a Resolution Ordering the Improvement and the Preparation of Plans and Specifications for 124th Court West and 121st Street West, City Project 2018-05. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 Ayes: Freske, Weisensel, Block, Droste Nays: None. Motion carried. UNFINISHED BUSINESS None NEW BUSINESS 9.a. Schwarz pond park nature based playground – award project Parks and Recreation Director Dan Schultz provided update and highlighted proposed features of the playground. Staff recommends that council award the contract to Landbridge Ecological, Inc in the amount of $53,875. Council member Block expressed concern about the moveable objects of the park and if they would be stolen. Schultz assured Block that staff would be able to get new material from Carroll’s Woods. Staff will be completing inspections frequently and vandalism will be monitored. Schultz explained that maintenance costs will be low due to completing repairs in house and sourcing material locally. Council member Weisensel expressed interested in the uniqueness of the park and is in favor of the August 2019 start date with Landbridge Ecological, Inc. Motion by Weisensel Second by Block Motion to receive the quotes for the Schwarz pond park nature based playground project and award the contract to Landbridge Ecological, Inc. in the amount of $53,875. Ayes: Weisensel, Block, Droste, Freske Nays: None. Motion carried. 9.b. 2019 Street Improvement Project, City Project 2019-01: Receive Bids / Authorize Re- Advertisement for Bid Director of Public Works/City Engineer Erickson gave an overview of the project and the decisions before council. Staff is recommending that the Connemara Trail portion of the project be re-bid due to the current condition of the road. Council member Freske asked when the streets that were addressed in this project will be rescheduled. Erickson explained that the project will be re-bid in spring 2020 with construction in summer 2020. Council will see the item in either February or March 2020. Council member Block asked what the timeline is for getting Connemara Trail construction completed due to the time of year. Erickson explained that staff is anticipating substantial completion on October 15, 2019. Council member Weisensel questioned why the bid opening was scheduled late into the construction season. Erickson explained that it was due to other projects occurring in the City. Erickson stated ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 that there are other cities that are bidding for projects at this time as well. Weisensel requested to know more information where the project was delayed. Mayor Droste asked if the Connemara Trail portion of project could be completed sooner if the road could be closed for an entire day as contractors remove the top later of the road. Droste also asked if it would lower the cost of traffic control. Erickson didn’t anticipate it would lower the cost but staff will review. Motion by Weisensel Second by Freske Motion to Adopt the Resolution Rejecting the Bids Received on July 11, 2019 for the 2019 Street Improvement Project, City Project 2019-01 Ayes: Block, Droste, Freske, Weisensel Nays: None. Motion carried. Motion by Weisensel Second by Block Motion to Adopt the Resolution Authorizing the Advertisement for Bids for the 2019 Street Improvement Project, City Project 2019-01 – Connemara Trail Improvements. Ayes: Droste, Freske, Weisensel, Block Nays: None. Motion carried. ANNOUNCEMENTS 10.a. Staff Updates City Administrator Martin highlighted Council in the Park on July 24th and Night to Unite on August 6th. Deadline to submit the Night to Unite Block Party request is July 29th. Director Lindquist updated council about the development on Akron Avenue and the Biscayne Business Park. Parks and Recreation Director Dan Schultz provided an update on Leprechaun Days and highlighted events such as the 33rd Annual Run for the Gold event at the Community Center on Saturday, July 20th. Schultz recognized CF Industries as one of the sponsors and their involvement in the event. Police Chief Dahlstrom updated council on the Hands-Free law. The Police Department has put together an educational video and it will be posted soon. The month of August will be educational enforcement. Tickets will range from $50 plus court fees to $275 plus court fees. Mayor Droste highlighted the 150th Anniversary of the Transcontinental Railroad. On July 17, 2019, Union Pacific will have their historical steam locomotive #4014, “Big Boy”, travel through Rosemount on the way to St. Paul. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JULY 16, 2019 10.b. Upcoming Community Calendar Mayor Droste reviewed the calendar of events and upcoming meetings for the remainder of July and August. The next City Council meeting will be held on Monday, August 5, 2019 starting at 7:00 p.m. ADJOURNMENT There being no further business to come before the City Council at the regular council meeting and upon a motion by Droste and second by Weisensel the meeting was adjourned at 8:13 p.m. Respectfully submitted, Jessie Barikmo, Recording Secretary