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HomeMy WebLinkAbout6.e. Approval of City Council Travel EXECUTIVE SUMMARY City Council Regular Meeting: August 5, 2019 AGENDA ITEM: Approval of City Council Travel AGENDA SECTION: Consent PREPARED BY: Erin Fasbender, City Clerk AGENDA NO. 6.e. ATTACHMENTS: None APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve travel for Council Member Weisensel, Essler and Mayor Droste to attend National League of Cities City Summit. SUMMARY Council Member Weisensel, Essler and Mayor Droste have expressed interest in attending National League of Cities (NLC) City Summit in San Antonio, TX on November 20th to 23rd, 2019. According to the City’s adopted policy, the conference must be approved in advance by a vote of the City Council at an open meeting and must include an estimate cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to City or his or her role as Mayor or Council Member. • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the city or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar to nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay for the cost of the trip. The estimated cost for Council Member Weisensel, Essler and Mayor Droste to attend NLC City Summit is $450 each for airfare and $126 each plus tax for hotel fees per night. Conference registration for Council Member Essler is $475 at the “first time attendee” rate and $650 each for Council Member Weisensel and Mayor Droste. The applicable “meals and incidental expense” rate for San Antonio, TX is $61 per day each and $45.75 each for first and last day of travel. There is sufficient funding in the Council conferences budget to fund this proposal. RECOMMENDATION Staff recommends that the City Council approve the request of Council Member Weisensel, Essler and Mayor Droste to travel to and attend the conference.