HomeMy WebLinkAbout6.f. Replacement of 1996 Simon Duplex Aerial Truck
E X E C U T I V E S U M M A R Y
City Council Regular Meeting October 1, 2019
AGENDA ITEM: Replacement of 1996 Simon Duplex
Aerial Truck
AGENDA SECTION:
Consent
PREPARED BY: Rick Schroeder, Fire Chief AGENDA NO. 6.f.
ATTACHMENTS: Equipment Evaluation Matrix, Vendor
Bids, Financing Option APPROVED BY: LJM
RECOMMENDED ACTION: Motion to authorize staff to purchase a 2020 Rosenbauer
Aerial Truck at the cost of $1,165,671.
BACKGROUND
Council is asked to approve the 2020 CIP expenditure to replace the 1996 Simon Duplex Aerial truck.
This unit was purchased in October 1996 and is primarily used for high angle rescue as well as high angle
fire suppression. It also has a critical role to play in raising and lowering firefighters on/off roofs of
residential and commercial buildings as well as getting victims rescued from elevated locations. Council
met in a work session on October 1 prior to the regular meeting to discuss this item in detail.
Over the years the current truck has had several maintenance issues, the most recent being a transmission
leak. This truck has had several issues with hydraulics and the operation of the aerial ladder which leaves it
motionless and inoperable. For instance, the aerial truck once completely stalled while fighting a fire at a
local business due to a charging issue. This truck will be over 25 years old by the time the new aerial in
service. Our current aerial also does not have the ability to provide an anchor point to raise/lower people
and equipment in a valley or a low area. These issues and more confirm the need for a new apparatus.
As part of this replacement process, an aerial truck committee was established with fire department
members that included the Fire Chief, Assistant Fire Chief, two Captains, one Lieutenant and four
Firefighters. Numerous unpaid hours were spent researching aerial trucks that included visits from three
different truck vendors and one plant visit. As a result of this committee and the bids received, a
recommendation was brought forth to move forward with the Rosenbauer Aerial truck.
The committee met with truck manufacturers Pierce, Fire Safety USA and Rosenbauer. After the visits the
committee created a spec list that was shared with all bidders. A total of 3 bids were received. The
Rosenbauer truck stood out to the committee and they were able to provide the most complete truck.
Staff estimated the apparatus to cost $1.2M. The bids for each truck were as follows:
Fire Safety USA $1,137,500 (quote did not meet specs)
Pierce Manufacturing $1,191,933
Rosenbauer Inc. $1,165,671 (including $25K trade in)
Funding for this expenditure is planned for in the 2020 Capital Improvements Plan, with the first payment
of a five-year lease-purchase program anticipated for 2021. Rosenbauer partners with a finance agency to
offer a five-year lease purchase option, which staff would recommend. The annual payment is projected
to be $204,817, which is less than our anticipated cost in the CIP of $252,000.
2
RECOMMENDATION
Staff recommends the Council authorize the purchase of a 2020 Rosenbauer Aerial truck at the cost of
$1,165,671, with the terms and conditions outlined above.
Equipment Evaluation and Cost Summary
Last updated September 2019
Vehicle
ID Description
Service
Type
Rating
Condition
Rating Purchase Date
Purchase
Cost
Estimated
Lifespan
(years)
Years
Since
Purchase
Age
Rating
Current
Mileage or
Hours
Usage
Rating
Average
Annual
Maintenance
Costs
Total
M&R%
M&R
Rating
Reliability
Rating
Average
Annual Fuel
Costs
Average
Annual
Operating
Costs Rating
9180 Ladder 11 3 3 10/28/96 $476,445 20 22.9 23 442 1 $5,021 23%2 1 $483 $5,504 33.00
Updated April 2015
C:\Users\ljm\Desktop\Equipment Rating for Ladder 11
1 2 3 4 5
AGE One point for each year of chronological age, based on in-service
date.
Light duty vehicles and pickups - 1 point for every 10,000 miles
Plow trucks - 1 point for every 15,000 miles
Off-road equipment over 150 hp - 1 point for every 1,000 hours
Off-road equipment under 150 hp - 1 point for every 500 hours
CONDITION This category takes into consideration body condition, rust,
interior condition, accident history and anticipated repairs.Like New Slight Wear / Few
Deficiencies
Moderate Wear /
Some Deficiencies
Significant Wear /
Multiple Deficiencies
Extreme Wear /
Numerous
Deficiencies
SERVICE TYPE 1, 2, or 3 points based on how the vehicle is used.Administrative or
Infrequent Use Frequent Light Duty Frequent Heavy Duty
REDUNDANCY
(CRITICAL
FUNCTION)
This category takes into consideration the vehicle function and
the effects of downtime on overall service levels.
More than one same
unit. Service levels
unaffected by
downtime.
One other same unit.
Service levels
slightly affected by
downtime.
One other similar
unit. Service levels
moderately affected
by down time
Only unit of this type,
but easily rentable.
Service levels
moderately affected
by downtime.
Specialized and not
rentable. Service
levels significantly
affected by downtime.
MAINTENANCE
AND REPAIR
Points are assigned based on the total M&R costs as a
percentage of the vechicle cost. One point for each 10% step
(i.e. 8 points if M&R is 80% of original cost, no limit)
Less than 20% of the
vehicle cost
Between 20% and
30% of the vehicle
cost
Between 30% and
40% of the vehicle
cost
Between 40% and
50% of the vehicle
cost
Greater than 50% of
the vehicle cost
RELIABILITY
Year-Round
Equipment
Less than 5 hours per
year
Between 5 and 10
hours per year
More than 10 hours
per year
RELIABILITY
Seasonal
Equipment
Less than 3 hours per
year
Between 3 and 6
hours per year
More than 6 hours
per year
1, 3, or 5 points based on how often the vehicle is out of service
for repairs. This excludes routine maintenance and repairs due to
accidents.
Equipment Evaluation Matrix
Category Definitions
Points
MILES / HOURS
C:\Users\ljm\Desktop\Equipment Rating for Ladder 11
Scoring Matrix
Date: July 31, 2019
Customer: Rosemount Fire Department
Description: One (1) 2020 Pierce Velocity™ 100’ Platform
HGAC Price Breakdown:
2020 Velocity™ 100’ Platform $ 1,258,128.32
Performance Bond $ 3,397.00
Chassis Prepayment Discount ($ 12,098.00)
Aerial Prepayment Interest Discount ($ 7,196.00)
Full Prepayment Interest Discount ($ 20,298.00)
Trade in Value - 1996 Simon-Duplex Aerial ($ 30,000.00)
Unit Total w/Discounts $ 1,191,933.32 Full Payment with
Contract
Main Unit Features:
• Velocity 7010 Cab – 6 Seats – Endure™ Vinyl Seats
• E-Coated Frame Rails – Standard Rust Inhibitor
• 26” Bumper Extension with two (2) Crosslays
• Detroit DD13 525 HP Engine – 4500 Series Transmission
• Command Zone III Electronics – Touch Screen –Hand Held Device Connection
• Aluminum Body – 400 Gallon Water 30 Foam
• Waterous CSU 2000 Single Stage Pump – Cold Climate Package – Electric Akron Valves
• Husky 3 Foam System
• Crosslays with Poly Trays
• Install customer supplied Radios
• Whelen MSeries Lighting Package – With new Freedom IV Light Bars
• Whelen Scene Light Package
• LED Rung Lighting
• Federal Q2B Mechanical Siren
• 6KW Harrison Generator
• Warning Light Contingency Fund
• Requested Hose Load
This price quote is good til January 31th 2020. These units would have an 8.0-month lead time
from the time of contract.
From:Martin, Logan
To:Martin, Logan
Subject:steel platform
Date:Thursday, September 26, 2019 4:58:47 PM
Attachments:EONE.component.list.07.12.2019.pdf
ATT00001.htm
Truck_Drawing (10).pdf
ATT00002.htm
From: Kim Clarey <kim.clarey@firesafetyusa.com>
Sent: Friday, July 12, 2019 3:02 PM
To: Voelker, Jim
Subject: Fwd: steel platform
Friday - July 12, 2019
Jim Voelker,
The attachments below include the E-ONE engineering drawings and the current build
component list for said vehicle my friend. Mark Schmitt and I both agree that this is the only
potential 100' E-ONE Steel Aerial Platform that could in fact be delivered early next year.
Additionally, because of the date it was placed into their build schedule it is also at a price
point a full 5% less minimally from quoting you a brand new build that would be quoted at
around 15 month build time.
This vehicle is scheduled to come off line in the first quarter of 2020 and Mark Schmitt has
confirmed special discounting should you want to consider it for a 2020 delivery.
Thie price point as configured currently below could be discounted clear down to
$1,137,500.00 which is the absolute best value E-ONE can quote to youe fire department and
community at this time. Providing a quote to you for a build as close to your requirements on
our newest Cyclone cab would exceed the $1,200,000.00 price point that you had expressed
was to high for the City of Rosemount to consider and it would be quoted at not less than (15)
months from date of order.
Please share this information with Fire Chief Richard Schroeder and let me know if the two of
you would like to meet with me to discuss further.
The REV Group currently has low simple interest Municipal Purchase Lease Financing available
and payments can be structured anywhere from 5, 7, 10, and even in some cases up to 12 full
years and the first annual payment is typically scheduled one full year after loan
commencement.
Again as always, thank you kindly for your valued time and consideration!
Kim D. Clarey - Fire Apparatus Sales Manager
Office toll free telephone number # (877)-699-3473
Personal cell telephone number # (507)-250-6645
Fire Safety USA, inc.
3253 19th Street N.W.
Rochester, Minnesota 55901
To: City of Rosemount Date: 09-16-19
2875 145th Street West
Rosemount, MN 55068
REF: HGAC Contract FS12-17
We hereby propose and agree to furnish, after your acceptance of this proposal and the proper execution by the City of St
Rosemount, MN, hereinafter called the BUYER and an officer of Rosenbauer Minnesota LLC, Wyoming, MN a division
subsidiary of Rosenbauer America, hereinafter called the COMPANY, the following apparatus and equipment:
One (1) Rosenbauer Commander Chassis $346,105.00**
One (1) Rosenbauer 101’ Rear Mount Hot Dipped Galvanized Aerial Platform $322,374.00**
One (1) Rosenbauer Rear Mount Cobra Aerial Body $522,192.00
Trade in Value deduct for 1996 RFD Used Aerial Platform $ -25,000.00
$1,165,671.00
One Million One Hundred Sixty Five Thousand Six Hundred Seventy One Dollars and
00/100.
All of which are to be built in accordance with the specifications, and drawing attached which are made a part of this
agreement and contract. Total contract price includes required HGAC interlocal agreement fee and also three (3) day
aerial apparatus familiarization class. NO ADDITIONAL TAXES OR FEES APPLY
**CHASSIS AND AERIAL PORTION ARE TO BE PROGESS PAID FOR IN THE AMOUNTS
SHOWN ABOVE UPON THEIR RESPECTIVE COMPLETION AND ARRIVAL AT THE
APPARATUS MANUFACTURERS FACILITY OR ADDITIONAL INTEREST CHARGES WILL
APPLY.
Delivery: The delivery time for the completed apparatus, is to be made 365 calendar days after receipt of and approval
of this contract duly executed or City Purchase order with matching payment and delivery terms. (Chassis must
arrive within 210 days or delivery may be delayed) subject to all causes beyond the Company’s control. Quoted 365
calendar day delivery time is subject to a $100.00 per day penalty clause for each day beyond the 365 calendar
days. The quoted delivery time is based upon our receipt of the specified materials required to produce the apparatus in a
timely manner. The Company can not be held responsible for delays due to Acts of God, Labor Strikes, or Changes in
Governmental Regulations that result in delayed delivery to our manufacturing facilities of these specified materials.
This delivery estimate is based on the Company receiving complete and accurate paperwork from the Buyer and that no
major changes take place during pre-construction, mid point inspections or final inspections. Changes required or
requested by the Buyer during the construction process may be cause for an increase in the number of quoted days
required to build said apparatus, to which the buyer would be notified before their approval of change(s) and any
additional delivery days required to be added.
Payment Terms: Final balance payment for the apparatus shall be made upon acceptance of completed vehicle. It is
the responsibility of the Buyer to have full payment ready when the apparatus is complete and ready for acceptance
inspection. If payment is delayed or delivery is delayed pending payment, a daily finance and storage fee may apply.
Upon acceptance of the apparatus by the Buyer, Buyer agrees to provide all liability and physical damage insurance. It
is further agreed that if on delivery and test, any defects should develop, the Company shall be given reasonable time to
correct same.
The amount in this proposal shall remain firm for 30 days. Respectfully submitted,
BUYER
We accept the above Proposal and enter into contract with signature below.
Title
Date
After company receipt of this document signed by the Buyer, the document will be reviewed and upon
approval, countersigned by the Company putting the document in force.
ROSENBAUER MINNESOTA LLC.
Title
Date
Phone: 888.777.7850
Fax: 888.777.7875
Cell: 785.313.3154
www.clpusa.net
Customer Name:
Sales Representative:
•
•
•
•
Blake J. Kaus
Vice President & Director of Leasing
blakekaus@clpusa.net
Interest Rate:0.00%
-$
Option 2
November 1, 2021
September 17, 2019
Interest Rate:
Option 1
Rosemount, MN
15Term in Years:3 5
0.066667
3.09%3.11%
$150,835.29
Amount Financed:
Community Leasing Partners,a Division of Community First National Bank ,is pleased to present the
following financing options for your review and consideration.
3
$331,112.87
Factor:
15
Equipment:
Delivery:
One Rosenbauer 101' Cobra Aerial Platform
Estimated November 2020
First Payment:
$61,711.40
Payment Frequency:
Amount Financed:
240,000.00$
-$
925,671.00$
Payment Frequency:AnnualTotal Cost:
0.1629470.2212640.357700
3.13%0.00%
1,165,671.00$
215 S. Seth Child Road
Manhattan, KS 66502
A Division of Community First National Bank - Member FDIC
Payment:$338,685.07
February 1, 2021
Annual
5
$204,817.59
Term in Years:
Payment:
7
Total Cost:
Down Payment:
Trade In:
THERE ARE NO DOCUMENTATION OR CLOSING FEES ASSOCIATED WITH THIS PROPOSAL.
Fixed interest rate for the terms provided unless otherwise stated.
0.365881
$209,531.61
Down Payment:
Trade In:
7
This financing is to be executed and funded within 30 days of the date of the proposal,or Lessor reserves
the right to adjust the interest rate.The proposal is subject to credit review and approval of mutually
acceptable documentation.
This proposal has been prepared assuming the lessee is bank qualified and that the proposed lease qualifies
for Federal Income Tax Exempt Status for the Lessor under Section 103 of the IRS Code.
Thank you for allowing Community Leasing Partners the opportunity to provide this proposal.If you have
any questions regarding the options presented,need additional options,or would like to proceed with a
financing, please contact me at 1-888-777-7850.
Respectively,
Steve Harris @ General Safety
240,000.00$ First Payment:
0.066667
$154,329.01
3.09%3.11%3.13%
$61,711.40
925,671.00$
0.226356 0.166721Factor:
1,165,671.00$