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Home My WebLink About9.a. 145th Street Improvement Project, City Project 447 Reject Bids Authorize Re-Advertisement for Bidi:\city clerk\agenda items\approved items\9.a. 145th street improvement project, city project 447 reject bids authorize re-advertisement for bid.docx E X E C U T I V E S U M M A R Y City Council Meeting: October 1, 2019 AGENDA ITEM: 145th Street Improvement Project, City Project 447: Reject Bids / Authorize Re- Advertisement for Bid AGENDA SECTION: New Business PREPARED BY: Brian Erickson, PE, Director of Public Works / City Engineer Stephanie Smith, MN PE, Assistant City Engineer AGENDA NO. 9.a. ATTACHMENTS: Resolution to Reject Bids; Letter of Recommendation; Bid Tabulation APPROVED BY: LJM RECOMMENDED ACTIONS: Motion to 1. Adopt a Resolution Rejecting Bids Received on July 11, 2019 for 145th Street Improvement Project, City Project 447 2. Authorize the Advertisement for Bids for 145th Street Improvement Project, City Project 447 BACKGROUND On September 30, 2019, the City Council received plans and specifications for the 2019 Street Improvement Project, City Project 2019-01 and authorized advertisement for bids. This was for construction of the northern sidewalk connection. Because of rail signal work that is required, the southern sidewalk connection will be constructed with the 145th Street pavement improvement project, listed for 2023 in the CIP. On September 20, 2019, City staff received bids for the 145th Street Improvement Project, City Project 447. One bid was received. The results were verified by City-consultant, WSB, and are tabulated below: Total Bid Percentage of Engineer’s Estimate Ryan Contracting Company $80,800.00 110.4% Engineer’s Estimate $73,176.00 100.0% As only one bid was received at 10.4% above the Engineer’s Estimate, staff and our consultant recommend rejecting the bids. With only one bid, the competitive nature is difficult establish to ensure that the city would be getting the best price for this work. Additionally, the 2019 construction season has seen inconsistent bid openings in Dakota County and the greater metro area due to the following factors: 1. A large amount of development of open farm land is occurring in this part of the metropolitan area. Contractors generally prefer development projects in an open field to rehabilitation projects in existing neighborhoods due to conflicts with existing small utilities and existing residential property. 2 2. Concrete supply and labor limitations have increased pricing. 3. Weather delays last fall and this spring are keeping contractors busy with last year’s projects. It is anticipated that next year’s bidding season will be more stable. COSTS & FUNDING The table below shows the estimated total project cost. Engineering 28,120.00$ Design 6,000.00$ Bidding/Construction Admin 22,120.00$ Construction 60,000.00$ Railroad Costs 11,200.00$ Contingency/Overhead (15%)14,898.00$ Total Project Cost 114,218.00$ 145th Street Pedestrian and RR Improvements (Proj. 447)137,820.39$ Total Project Cost Total Project Funding SCHEDULE Should the Council approve the resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. Railroad Improvements Completed Fall 2019 Bid Opening March 2019 CC Award Contract April 2019 Construction Start Summer 2019 Substantial Completion July 2019 RECOMMENDATION Staff recommends that the City Council adopt the attached resolutions to reject the bids received September 20, 2019 and authorize the re-advertising for bids for 145 th Street Pedestrian Improvement Project, City Project 447. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2019 – XX A RESOLUTION RECEIVING AND REJECTING BIDS FOR 145TH STREET PEDESTRIAN IMPROVEMENT PROJECT, CITY PROJECT 447 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of 145th Street Pedestrian Improvement Project, City Project 447, are hereby received and tabulated. 2. Based on the Total Bid, the bid of Ryan Contracting Company in the amount of $80,800.00 for the construction of said improvements is in accordance with the plans and specifications and advertisement for bids, and is the lowest responsible bid. 3. All bids shall be and hereby are rejected. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids. ADOPTED this 1st day of October, 2019. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk K:\01916-850\Admin\Construction Admin\1916-85 447 Rejection Letter of Bid.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM September 25, 2019 Honorable Mayor and City Council City of Rosemount 2875 145th Street West Rosemount, MN 55068 Re: 145th Street Sidewalk Improvement City of Rosemount Project No. 447 WSB Project No. 01916-85 Dear Mayor and Council Members: Bids were received for the above-referenced project on Friday September 20, 2019, and were opened and read aloud. A total of 1 bid was received. The bid was checked for mathematical accuracy and tabulated and there are no errors made on the Proposal Form. The bid tabulation indicates the low and only bidder as Ryan Contracting Company, Elko New Market, MN, in the amount of $80,800.00. The Engineer’s Estimate was $73,176.00. It’s our recommendation to reject the bid and consider rebidding the project at a later date. Sincerely, WSB Mitch Hatcher, PE Project Manager Enclosure cc: Brian Erickson, City of Rosemount MH/tmw 9/20/2019 WSB Project Bid Abstract Project Name: 145th Street Sidewalk Improvement Client: City of Rosemount City Project No. 447 Project No.: 01916-85 Bid Opening: 09/20/2019 10:00 AM Owner: City of Rosemount Project: 01916-85 - RSMT - 145th Street Sidewalk Improvements Engineers Estimate Ryan Contracting Company Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price SCHEDULE A. SIDEWALK IMPROVEMENTS 1 2021.501 MOBILIZATION LS 1 $10,000.00 $10,000.00 $15,000.00 $15,000.00 2 2104.502 SALVAGE SIGN TYPE D EACH 1 $50.00 $50.00 $200.00 $200.00 3 2104.503 REMOVE CURB & GUTTER L F 100 $6.50 $650.00 $10.00 $1,000.00 4 2104.518 REMOVE CONCRETE WALK S F 500 $8.00 $4,000.00 $1.00 $500.00 5 2105.507 COMMON EXCAVATION C Y 50 $8.00 $400.00 $30.00 $1,500.00 6 2105.507 GRANULAR BORROW (CV) C Y 50 $8.00 $400.00 $40.00 $2,000.00 7 2105.601 SITE GRADING LS 1 $2,500.00 $2,500.00 $15,000.00 $15,000.00 8 2118.509 AGGREGATE SURFACING CLASS 5 TON 30 $22.00 $660.00 $30.00 $900.00 9 2521.518 6" CONCRETE WALK S F 1600 $25.00 $40,000.00 $15.00 $24,000.00 10 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F 100 $30.00 $3,000.00 $40.00 $4,000.00 11 2531.618 TRUNCATED DOMES S F 56 $36.00 $2,016.00 $100.00 $5,600.00 12 2563.601 TRAFFIC CONTROL LS 1 $3,000.00 $3,000.00 $8,000.00 $8,000.00 13 2564.502 INSTALL SIGN TYPE C EACH 6 $75.00 $450.00 $300.00 $1,800.00 14 2564.502 INSTALL SIGN TYPE D EACH 1 $50.00 $50.00 $300.00 $300.00 15 2575.604 HYDROMULCH S Y 500 $12.00 $6,000.00 $2.00 $1,000.00 Total SCHEDULE A. SIDEWALK IMPROVEMENTS: $73,176.00 $80,800.00 Total SCHEDULE A. SIDEWALK IMPROVEMENTS: $73,176.00 $80,800.00 Totals for Project 01916-85 $73,176.00 $80,800.00 % of Estimate for Project 01916-85 10.42% I hereby certify that this is an exact reproduction of bids received. Certified By: License No. 54444 Date: 9/20/19 1