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HomeMy WebLinkAbout6.c. Minutes of the October 1, 2019 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 1, 2019 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, October 1, 2019, at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Freske, Essler and Block attending. Staff present included the following; - City Administrator Martin - Director of Public Works/City Engineer Erickson - Parks and Recreation Director Dan Schultz – Fire Chief Schroeder - Assistant Fire Chief Jim Voelker Council member Weisensel was absent. The Pledge of Allegiance was recited. APPROVAL OF AGENDA Motion by Essler Second by Block Motion to Adopt the Agenda as presented. Ayes: 4. Nays: None. Motion carried. PUBLIC COMMENT None CONSENT AGENDA Motion by Block Second by Freske Motion to Approve the Consent Agenda with item 6.f. removed. a. Bills Listing b. Minutes of the September 17, 2019 Regular Meeting Proceedings c. Charitable Gambling Premise Permit RAHA d. Expenditure from Donation Account for the Fire Department e. Halloween Event – Service Agreement f. Replacement of 1996 Simon Duplex Aerial Truck g. Request by Flint Hills Resources for an Interim Use Permit to Construct a Temporary Storage Building Ayes: Block, Droste, Essler, Freske Nays: None. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 1, 2019 6.F. Replacement of 1996 Simon Duplex Aerial Truck Council member Essler removed this item for further information. Chief Schroeder and Assistant Fire Chief Jim Voelker discussed the history of this truck and the critical role this truck plays for fire fighters. Mr. Schroeder briefed council on the costs to continue to repair the truck and the bids received to replace the truck and recommended the replacement of the aerial truck. Motion by Essler Second by Freske Motion to authorize staff to purchase a 2020 Rosenbauer Aerial Truck at the cost of $1,165,671. Ayes: Droste, Essler, Freske, Block Nays: None. Motion carried. PUBLIC HEARINGS 7.a. Application for Consumption and Display (Set Up) Permit, The Meeting Point City Clerk Fasbender discussed the applicant history and the qualifications for the license. Ms. Fasbender detailed the requirements for the liquor application and highlighted how the state will have final approval of the license. The Meeting Point is a new establishment allowing customers to rent the space for a variety of events by the hour or several days. Mayor Droste opened the public hearing at 7:18 p.m. No public comment. Motion by Droste Second by Block Motion to close public hearing at 7:18 p.m. Ayes: 4. Nays: 0. Motion by Essler Second by Block Motion to Approve the Consumption and Display Permit for The Meeting Point on the premise located at 14537 Dodd Blvd. Ayes: Essler, Freske, Block, Droste Nays: None. Motion carried. UNFINISHED BUSINESS 8.a. Street Light Utility Ordinance – Second Reading Director of Public Works/City Engineer Brian Erickson provided a recap of the proposed Street Light Utility Ordinance. A Street Light Utility fee would be charged to each property owner, allowing the City to recover its costs for electricity and maintenance on the street light system. Final rates are still being calculated and staff will present the final rates as part of the 2020 schedule of rates and fees. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 1, 2019 Mr. Erickson stated a mailer will be mailed out to homeowners to inform of homeowners of the change. City Administrator Martin informed council that council can approve the second reading this evening as well as enact the ordinance this evening. Resident, Todd Grace of 13464 Coachford Way, approached council and asked if he could ask a few questions regarding the ordinance being council is considering making a motion to enact the ordinance this evening. Mr. Grace requested further clarification for the change; where the funds are being shifted from and questioned the impact the change will have on property taxes. Based upon Mr. Grace’s questions, Mr. Grace suggested the ordinance be implemented following the approval of the 2020 budget as other residents may still have questions regarding the ordinance. Council members thanked Mr. Grace for his questions and determined there was no reason for council to enact the ordinance this evening and will consider enacting the ordinance at a future meeting. MOTION AS STATED Motion by Freske Second by Essler Motion to approve the second reading of the Street Light Utility Ordinance. Ayes: Freske, Block, Droste, Essler Nays: None. Motion carried. NEW BUSINESS 9.a. 145th Street Improvement Project, City Project 447 Reject Bids Authorize Re- Advertisement for Bid Director of Public Works/City Engineer Erickson proposed to reject the bid that were received for the 145th Street Improvement Project which is for the construction of the northern sidewalk connection at the railroad. Mr. Erickson recapped the project timeline and that with having only one bid received staff is unsure if the best contractor price was received. Mr. Erickson believes next year’s bidding season will be more stable and to re-bid at that time. Mr. Erickson also conveyed to Council that it is very likely the project would not be fully completed this year, due to weather irregularity in the fall. Mayor Droste and Council member Block expressed their concern for the safety at this crossing and believes council should accept the bid this evening and begin work on this project before the end of the 2019 construction season. Council member Block also wanted to urge there be crosswalk for pedestrians getting across the street to the crosswalk. Councilmembers agreed to accept the bids and to move forward this year with the project. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 1, 2019 Motion by Block Second by Essler Motion to Adopt a Resolution Accept the Bid Received on July 11, 2019 for 145th Street Improvement Project, City Project 447 Ayes: Block, Droste, Essler, Freske Nays: None. Motion carried. 9.b. Receive Bids and Award Contract - Community Development Block Grants for ADA Park Upgrades Director of Park and Recreation Dan Schultz provided an overview of the Community Development (CDA) Block Grant that the City of Rosemount receives on a regular basis from the CDA that can start projects after July 1st. The City has a two-year window to utilize the funds. Mr. Schultz provided an overview of the nine parks that need updates regarding ADA accessibility and concrete pads for picnic tables. Mr. Schultz reviewed the bids received and highlighted the conversations had regarding the low bid from JL Theis Inc. The project is anticipated to start spring 2020. Staff and the CDA have conducted the necessary reference checks for the contractor and propose JL Theis Inc. to be awarded the contract. Motion by Essler Second by Block Motion to receive the bids for the CDBG ADA Park Upgrades and award the bid to the low bidder, JL Theis Inc., in the amount of $24,428 Ayes: Droste, Essler, Freske, Block Nays: None. Motion carried. ANNOUNCEMENTS 10.a. Staff Updates City Administrator Martin highlighted the Chippendale Water Tower project and mentioned the project is on track to be completed in October, next Wednesday is the Fall Energy Tips Presentation at the Steeple Center and thanked all for another successful food truck festival. 10.b. Upcoming Community Calendar Mayor Droste reviewed the calendar of events and upcoming meetings for October. The next City Council meeting will be held on Tuesday, October 15, 2019 starting at 7:00 p.m . Mayor Droste also made note the Utility Commission meeting will be cancelled for October. City Administrator Martin also mentioned that council will be considering the utility billing process going forward. This item will be discussed at a future meeting. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 1, 2019 ADJOURNMENT There being no further business to come before the City Council at the regular council meeting and upon a motion by Droste and second by Block the regular meeting was adjourned at 8:11 p.m. to reconvene to the work session. Respectfully submitted, Erin Fasbender City Clerk