HomeMy WebLinkAbout6.h. Donation Acceptance – Police Equipment Fund.docx
EXECUTIVE SUMMARY
City Council Meeting: November 19, 2019
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.h.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of a $2000-
dollar donation from American Legion POST No. 65 and a $500-dollar donation from
Dakota County ELKS to be used at the 2019 “Shop with a Cop” event.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the Police Department has partnered with local businesses to host a “Shop with a Cop” event
for local children in need of support around the holiday season. Specifically, the American Legion Post
No. 65, Cub Foods, and Carbone’s will be assisting this year. The American Legion Post No. 65 donates
money and assists with wrapping presents, Cub Foods hosts a grocery-bagging fundraiser, and Carbone’s
provides dinner for all the attendees on the night of the event. This year, the Rosemount High School
Student Council will join the Police Department to bag groceries on November 25th.
This year, we have approximately 30 kids joining us! The program takes referrals from local schools,
churches, officers, and other community organizations to identify the children who are facing financial
difficulties, family tragedies, and other situations where they could use some support.
The Council is being asked to accept the donations and expenditure of $2000 from American Legion
POST No. 65 and $500 from the Dakota County ELKS.
RECOMMENDATION
Staff recommends the acceptance of the donations and authorization of the expenditures.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 11/03/2019
Amount Received $ 2500
Purpose of Donation “Shop with a Cop” Community Program
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 2500
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at Shop with a Cop community
engagement event
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 2500
Amend Expenditure Account 101-42110-01-208.02 $ 2500
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 2500
Credit 101-36230.00 $ 2500
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 11/19/2019