HomeMy WebLinkAbout20200113 UC RM - PACKET
AGENDA
Utility Commission Regular Meeting
Monday, January 13, 2020
5:30 p.m.
Upper Conference Room, City Hall
1. CALL TO ORDER
2. ADDITIONS OR CORRECTIONS TO AGENDA
3. AUDIENCE INPUT
4. APPROVAL OF MINUTES
a. November 18, 2019 Meeting
5. PUBLIC HEARINGS
6. OLD BUSINESS
7. NEW BUSINESS
a. Approve Policy Changes for Utility Billing
b. Met Council Grant Advertising
8. EXECUTIVE DIRECTOR’S REPORT
a. City Project Update
b. Well Pumping Report
c. Set Next Meeting Agenda for February 10, 2020
9. ADJOURNMENT
UTILITY COMMISSION
REGULAR MEETING MINUTES
November 18, 2019
CALL TO ORDER
Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount
was called toorder on November 18, 2019, at 5:32 p.m. in the Upper Conference Room, City Hall, 2875
th145 Street West, Rosemount.
Commissioner Demuth called meeting to order with Commissioner Cahn and Rome, Mayor Droste, City
Administrator Martin, Public Works Director/City Engineer Erickson, Public Works Coordinator Watson,
Stormwater Specialist Byron and Recording Secretary Paque.
Guests included:
Rosemount Environmental and Sustainability Task Force (REST) members: Renee Burman and
Nathan Marks
St. Olaf College Presenters: Dr. Meredith Holgerson, Margot Groskreutz, and Katie Hoffman
ADDITIONS OR CORRECTIONS TO AGENDA
None
AUDIENCE INPUT
APPROVAL OF MINUTES
Motion by Rome Second by Cahn
Motion to approve the minutes of the September 19, 2019 Utility Commission meeting.
Motion carried.
PUBLIC HEARINGS
OLD BUSINESS
NEW BUSINESS
7.a. Wetland Research Presentation
Public Works Director/City Engineer Erickson introduced the speakers from St. Olaf College. Dr. Meredith
Holgerson and her students gave a presentation on some of the water bodies in Rosemount and
surrounding cities. Presentation covered the wildlife, vegetation, and water chemistry ofthe ponds.
Commissioner Cahn questioned whether the record rainfall effected their results. Holgerson explained in
high rain years there will be more run-off. This would also mean larger water volume that would dilute
chemistry of the water. Other factors they considered while taking samples are: when the last rainfall was, if
fertilizer was just applied, orhow recently the road salts were applied in the spring.
Public Works Coordinator Watson questioned if there has been any further research completed on salt/sand
mixtures for winter. Several years ago, the City had used the salt/sand mixture and opted to change to 100%
salt. Groskreutz answered that there are cities that use molasses, which is a biproduct of beets, to help the
salt stick toroadways and reduce the amount of salt use. Watson explained that the City currently uses beet
juice inthe salt mixture. Holgerson and Watson expressed that salt and sand are both problematic for water
bodies and corrosion on storm inlets and outlets.
Mayor Droste asked about the process of dredging a pond and if the soil in the pond would be
contaminated. Erickson explained that samples would have to be taken prior to dredging. If the soils are
contaminated, the City would have to pay for proper disposal. If the soil is safe, the City may use the soil
anywhere and/or offer the soil tosurrounding farmers.
Administrator Martin questioned whether bubblers in the ponds are beneficial. Holgerson explained that she
would like to complete further research on ponds with bubblers. Holgerson believes that bubblers would
change the dynamic of the pond but wasn’tsure how itwould affect them.
Holgerson and her students hope to return to Rosemount to sample ponds further and look into
greenhouse gas emissions from ponds. Holgerson is waiting for her equipment to be set up at St. Olaf
College to process the samples she already taken and review the methane results.
REST Chair Renee Burman asked if Holgerson and her students made any observations on the amount of
litter in the ponds. Groskreutz stated that the ponds inresidential areas and along busy roads had more litter
than the rural ponds. Ponds in the parks were relatively clean as well.
7.b. Water Conservation Ordinance
Public Works Director/City Engineer Erickson provided a brief overview ofthe City’scurrent watering
ordinance. Public Works Coordinator Watson reached out to surrounding cities to gather what they were
doing for water conservation enforcement. Currently, other cities are not actively enforcing their water
conservation ordinance.
Commissioners and staff discussed the current watering restrictions and suggested making changes to them.
Watson and Demuth discussed the idea of sending a letter to the top 10% highest users for residential
properties. Mayor Droste explained that the City of Woodbury had hired an intern to reach out to the top
10% and work with them to reduce their water usage.
Commissioner Demuth explained inthe Water Supply Plan that was submitted to the DNR, one of the “to-
dos” was tohave something incode for water-emergency conservation. Demuth recommends that the City
implement Woodbury’semergency plan and requested the topic of “water-emergency conservation” for the
December agenda.
The Department of Natural Resources invited cities to use their water conservation tool kit. Erickson has
reached out to Brian Davis at the Met Council and will let the Commission know how the City has scored.
EXECUTIVE DIRECTOR’S REPORT
8.a. Second Meter Update
Public Works Director/City Engineer Erickson provided an update to the commissioners that City Council
voted to discontinue the second meter program. Commissioners discussed the second meter changes and
upcoming mailings that are going out to residents. Staff has drafted separate letters for residents who have
already recouped their return on investment, and for residents that will be receiving refunds who haven’t
recouped their full return on investment. Letters will be sent to residents in mid-December 2019. Staff will
be coordinating with a licensed plumber to remove all the second meters in the City. Erickson is seeking
quotes for this work to be completed.
8.b. Well Pumping Report
Public Works Director/City Engineer Erickson provided the report to commissioners. No discussion.
8.c. City Project Update
Public Works Director/City Engineer Erickson gave brief overviews of the ongoing projects within in the
city.
Commissioner Demuth asked about when the next community well is needed. Erickson stated that staff is
working with aconsultant on a timeline for the next well.
8.d. Set Next Meeting Agenda for December 16, 2019.
The Finance Department will bebringing policy changes for Utility Commission toreview and approve.
Commissioners requested that the water efficiency grant also bediscussed at the next meeting.
OTHER UPDATES
Public Works Director/City Engineer Erickson stated that the City received a grant from the Metropolitan
Council to further support the City’swater efficiency efforts.
ADJOURNMENT
Demuth adjourned the meeting at 7:17 p.m.
Respectfully submitted,
Jessie Paque
Recording Secretary
EXECUTIVE SUMMARY
Utility Commission Meeting: January 13, 2020
AGENDA ITEM: Update of Utility Billing Procedures AGENDA SECTION:
New Business
PREPARED BY: Jeff May, Finance Director AGENDA NO. 7.a.
ATTACHMENTS: Updated Policy APPROVED BY: BLE
RECOMMENDED ACTION: Approve the Updated Utility Billing Procedures
ISSUE
Receive and approve the updated Utility Billing Procedures.
BACKGROUND
Finance Department staff has reviewed and updated the Utility Billing Procedures. The last time that this
policy was changed was in this time last year, so we felt that it was appropriate to get the policy updated to
reflect our current procedures. Mainly we eliminated the wording regarding the 2nd meters as Council has
directed us to discontinue this practice. We also made some small changes, where appropriate, to
reference the addition of the Street Light Utility which will go into place 1/1/20. Any other changes are
mostly cosmetic in nature to clean up the document to reflect current practices.
One final item is the continued handling of the phase-out of the Water & Sewer “Fixed Charges”. These
charges are being phased out over three years which we started in 2019 and will finish in 2021. Staff will
continue to remove any verbiage in the document that references the “Fixed Charges” when it is
appropriate without bringing the policy back again for those changes.
SUMMARY
The updating of the Utility Billing Procedures allows staff to have an up-to-date written document that we
can use to administer our processes.
CITY OF ROSEMOUNT
POLICY TITLE: UTILITY BILLING PROCEDURES
POLICY NUMBER: F-4
PROPOSED BY: UTILITY COMMISSION
DATE APPROVED BY COMMISSION: JANUARY 13, 1992
DATE LAST AMENDED: JANUARY 14, 2019 January 13, 2020
1) OWNERS RESPONSIBILITY
Utility bills are the responsibility of the property owner. Therefore, all (except as a property manager as noted below)
accounts will be put into the property owner’s name. Utility bills will be sent to the property owner. This shall apply
to all owners regardless of city or state of residence. It shall be the responsibility of the property owner to remit
payment for billings on or before due dates.
In all cases, the property owner is considered the customer. Property owner shall be defined as a person, persons,
agency or company listed at the Dakota County Assessor’s Office as the taxpayer on a lot or parcel of property within
the City of Rosemount. If a property is sold, it is the selling owner’s responsibility to notify the City and set up an
appointment for a final meter reading. In the case of a ‘storm only’ account, the seller must notify the City of the sale
date and the new owner name. See item B, Moving in & Moving out below.
NOTE: All commercial/industrial accounts leased or owned on city water and sewer may choose to receive a utility
bill in the name of the business. The property owner will be listed for tax roll certification.
A property manager may be identified as the responsible party for utility bills by formally submitting a letter of
assignment initiated by the property owner to the Finance Department/Utility Billing. This letter shall be submitted
on the form provided by the City and contain live signatures. It shall designate and identify the responsible party,
that party’s legal mailing address and phone number, and bear the signatures of both the owner and designated party.
This authorization will remain in effect until changed by the property owner.
Please call the Finance Department/Utility Billing at 651-322-2099 when you need the following
information:
A. NEW UTILITY ACCOUNTS – Provide the name, address, and daytime telephone number of the new
property owner to establish the utility account.
B. MOVING IN & MOVING OUT (FINAL BILLS) – If the property is on city water and sewer service the
seller must contact Public Works to schedule a final reading appointment for the day of closing. A minimum
24 hour notice is required for an appointment. Office hours are 8:00 a.m. to 4:30 p.m. Monday – Friday. We
require you to provide the closing date, the buyer’s name and a forwarding address for the seller for the final
billing statement. The City will not schedule a final reading without this information. If the property is ‘storm
only’, we require the same information but scheduling an appointment is not necessary as there is no city
water/sewer service. The City recognizes the current owner (seller) as the party responsible for notifying the
City of a transfer of ownership on any property.
C. Any questions or concerns regarding utility bills or meter readings/usages.
D. Billing status of water, sewer, and storm water and street light utility accounts.
Please call the Public Works Department at 651-322-2022 when you need the following utility services:
A. WATER AND SEWER MAINTENANCE – Property owners should call if having some kind of problem
with their water meter, need to have service shut off while a repair is done in their home, or any other type of
maintenance issue. City staff will determine if the issue requires staff attention or if the problem is the
homeowner’s responsibility to contact a plumber. If the issue is the responsibility of the City, an appointment
will be set up for the repair at no charge if the problem is not the result of negligence. After business hours
or on weekends, for non-emergency calls, a fee will be charged as stated in the current Fee Resolution.
B. DOOR TAGS – A door tag may be left at a property for various reasons. Please follow the instructions on
the tag and contact the City as soon as possible.
2) UTILITY BILLS OR STATEMENTS
The City processes quarterly cycle billing. The city is divided into 3 sections: Section 1 is all property(s) north of
CR42 and west of TH3, and is considered Cycle 1. Section 2 is all property(s) south of CR42 and west of TH3 and
all storm water only accounts, and is considered Cycle 2. Section 3 is all property(s) east of TH3 and all commercial,
industrial, institutional and multi-family housing, and is considered Cycle 3. Bills are mailed out monthly on a rotating
cycle with the billing period a full 3 month (quarter) term. All bills are due on the 20th of the billing month. Statements
will reflect that month’s due date. Customers will not be allowed to write post-dated checks to be held. The City will
deposit payments received on a daily basis. Any unpaid balance not received by close of business on the due date will
result in a 6% late penalty addition to that account balance. Any payment received after close of business on the due
date is considered late; there is no grace period.
3) PAST DUE ACCOUNTS
When payment in full for a utility balance is not received by the due date, a 6% penalty on water charges, a 6% penalty
on sewer charges, a 6% penalty on Capital Improvement Fund charges, and a a ,6% penalty on storm water charges
and a 6% penalty on street light charges will be added to the account balance. If a payment received after the due
date includes the late penalty charges, no further action is required by the customer. Quarterly billings and subsequent
penalties will accrue on the account until paid in full or certified to the property taxes (see Item 1312). No additional
notice will be sent if late penalties are added. The unpaid balance will be listed on your next quarterly billing statement
as a previous balance.
4) PAYMENTS
The City accepts utility payments in the following manner:
a. Check, bank draft or cash by mail. Please allow ample mail processing time; payments must be received by
the close of business on the due date. We will not accept a postmark date as on time.
b. Check or cash payments may be placed in one of the City’s drop boxes located in the upper level of City
Hall parking lot next to front door, lower level of City Hall parking lot across from main door is a drive-
up box, and a drop box on the wall inside City Hall next to the front window/counter.
c. Cash, check, debit and credit card payments by walk-in at City Hall during normal business hours.
d. Phone payments are accepted by our online bill pay processor PSN by calling 877-885-7968. You will
need to have your complete account number ready when you call.
e. On-line payments can be made using a credit or debit card or e-check. Visit the city website
www.ci.rosemount.mn.us for links to Payment Service Network (PSN) to first register your account.
Once registered, you may make payments, view account and payment history, reprint bills, and/or opt-
out of paper statements. Please call 877-885-7968 if you have registration and/or set-up questions.
5) REFUND POLICY
Refunds for overpayments will be made on terminated accounts only, and only if the overpayment is $100.00 or more.
Overpayments less than $100.00 will be credited to the current and active account. The only exception to the refund
policy is in the event of an overpayment resulting from a clerical error. In this case, the owner may decide if they
would like a refund or a credit on their account.
6) COURTESY CREDIT / BILLING ADJUSTMENTS
A one-time courtesy credit will be allowed for penalty charges if there is a discrepancy in the date the payment was
received by the City, once the City is notified by the owner. The adjustment will only be granted during the current
billing quarter for only that quarter’s late fees.
7) NEW METER INSTALLATION / DISCONNECT AND RECONNECTION CHARGE
Water billing shall start at the time of installation/pickup of a water meter. Prior to meter installation, only storm
water charges may apply. Water meters shall be purchased from the City at a charge designated by the current Fee
Resolution. Where service has been turned off, a service charge for the shut-off will be placed on the final billing or
the next quarterly bill per the Fee Resolution. When water service resumes, a service charge for the turn-on will be
placed on the final billing or next quarterly bill per the Fee Resolution. ONLY CITY STAFF MAY TURN WATER
ON OR SHUT WATER OFF. Please schedule an appointment with Public Works if shut-off or turn-on service is
needed. Residential meters are to be installed by a licensed plumber or the owner only. All other meters are to be
installed by the plumbing contractor but may require an appointment with Public Works to install or program the
reading device. Note: While water is shut off, the fixed charges will still be billed quarterly; only the water & sewer
usage charges are stopped until the meter is reinstalled.
When a meter has been found to be faulty for some reason, clogged or stopped, the amount of water used and billed
will be estimated in accordance with the amount used previously in the year.
The property owner may, by written request, have a meter tested for accuracy by submitting a deposit for the testing
in the amount stated in the current Fee Resolution. The fees are based on meter size and the testing is performed by
an independent source. If testing indicates an error over 5% of the water consumed, the deposit is refunded, the
utility account will be adjusted accordingly, and a new meter will be installed at no charge. Such adjustment shall not
extend back more than one billing period from the date of written request.
8) IRRIGATION METERS FOR COMMERCIAL, INDUSTRIAL & MULTI-FAMILY PROPERTY
The City will require the management company of an HOA or owner of a commercial/industrial property to
seasonally remove and reinstall their irrigation meters if the meter is not located in a temperature controlled building
to prevent freezing and meter breakage. They must also schedule an appointment with Public Works for the water
shut off and/or turn on so the City may obtain a meter reading to properly bill usage. The City will shut off the water
and suspend billing the water fixed charges until the meter(s) are reinstalled. Prior to turning on the water in the
spring, the owner or management company must set up an appointment with Public Works to verify the proper
reinstallation and turn on the water. ONLY CITY STAFF MAY TURN ON OR SHUT OFF WATER. If the City
is not notified of a seasonal meter removal, all applicable billing charges will continue uninterrupted.
9) RESIDENTIAL IRRIGATION (SECOND) METERS
Because irrigation meters for residential properties are installed inside the home, they are not seasonally removed.
Usage on the second meter and the original meter for inside the home are added together for billing.
10)9) CAPITAL IMPROVEMENT FUND & FIXED CHARGES FOR INSTITUTIONAL ACCOUNTS
WITH IRRIGATION
Schools, churches and government agencies are considered institutional accounts. These accounts shall be exempt
from the Capital Improvement Fund charge on their second meter, if they have more than one, and will be billed only
the fixed charge and usage. The charges billed on the account for the regular meter will include the Capital
Improvement Fund fee based on the largest of the two meter sizes.
11)10) FINAL METER READINGS/FINAL BILLS
A final meter reading will be taken when ordered only if a property is being sold. We do not take meter readings on
rental property. The fixed charges will be prorated from the beginning of the period to the closing date. Final bills
are processed daily and mailed soon thereafter. If a final reading was not scheduled, we will process the final bill
when notified by Dakota County of a property sale using the last period meter read. Any usage since the sale date
and the actual final date then falls to the new owner. It is the responsibility of both parties to verify that the utility
account has been properly transferred and any and all previous unpaid balances are satisfied upon sale of a home.
12)11) RATES
All utility rates shall be established on an annual basis by resolution recommended by the Utility Commission and
adopted by the City Council. Current rates are available in the Fee Resolution.
13)12) TAX CERTIFICATION
At the present time, the City of Rosemount does not shut off water service for non-payment of utility bills. In March
and September of each year, any current account or terminated account with a balance due greater than $15.00 will
be certified to the current owner’s property taxes as a special assessment with applicable fees and interest.
Owners are notified a minimum of 30 days prior to the certification payment deadline of a pending assessment. After
the deadline, all payments for these delinquent amounts must be made to the Dakota County Treasurer and are
accepted at the government centers in Apple Valley, Hastings or West St. Paul.
The County will accept payments on the assessments through December 31stnoon on December 31st of that year.
Any unpaid balance at that time will become a lien against the property and will be assessed on the next year’s property
taxes.
Any utility payment made to the City of Rosemount after the deadline will be credited to the current property owner’s
account and will in no way affect the tax certification. No refunds will be granted if the delinquent amount is paid to
the City in error after the deadline.
G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200113\7.b. Met Council Grant Advertisement.docx
E X E C U T I V E S U M M A R Y
Utility Commission Meeting: January 13, 2020
AGENDA ITEM: Metropolitan Council Water Efficiency
Grant Advertisement
AGENDA SECTION:
New Business
PREPARED BY: Brian Erickson, P.E., Director of Public
Works/City Engineer AGENDA NO. 7.b.
ATTACHMENTS: Grant Application APPROVED BY: BLE
RECOMMENDED ACTION: Review/discuss ways to advertise the water efficiency grant.
BACKGROUND
The City of Rosemount has received a water efficiency grant from the Metropolitan Council in the amount
of $11,300 with a city match of $3,770. A grant was previously received in 2016 for $9,000 and
subsequently increased to $29,000 based on initial demand. Currently, a rebate program for irrigation
controllers is available and will fund 50% of the cost up to a maximum of $150. This program was
instituted in July 2017 and 43 home owners have taken advantage of this program.
In an effort provide the widest possible distribution of this information, staff is preparing a utility bill
insert that will go out with the first quarter utility bills. Other advertising options include Nextdoor,
Facebook and the city newsletter for spring. Staff is also open to discussing additional advertising options
that the Commission may suggest.
SUMMARY
Ensuring the widest advertisement for this grant will provide the best opportunities for members of the
community to be informed.
Metropolitan Council Water Efficiency Grant Application Form
Applicant Information:
Municipality: _________________________________________________________________
Municipal Utility: ______________________________________________________________
Mailing Address: ______________________________________________________________
Primary Contact Information: Municipality primary authorized representative (all correspondence
regarding the Water Efficiency Grant Program should be addressed to individual named below):
NAME: _________________________________________________________________
TITLE: _________________________________________________________________
STREET: _________________________________________________________________
CITY, ZIP: _________________________________________________________________
PHONE: _________________________________________________________________
EMAIL: _________________________________________________________________
Secondary Contact Information: Municipality secondary authorized representative:
NAME: _________________________________________________________________
TITLE: _________________________________________________________________
STREET: _________________________________________________________________
CITY, ZIP: _________________________________________________________________
PHONE: _________________________________________________________________
EMAIL: _________________________________________________________________
Municipal Total Per Capita Water Use (2018): _________________ (gallons per person-day)
Municipal Residential Per Capita Water Use (2018): _________________ (gallons per person-day)
Municipal Ratio of Peak Month to Winter Month Water Use (2018): ________________
Municipality’s estimated annual water savings from proposed program: _______________(gallons)
City of Rosemount
Rosemount
2875 145th Street West, Rosemount, MN 55068
Brian Erickson
Director of Public Works/City Engineer
2875 145th Street West
Rosemount, 55068
651-322-2022
brian.erickson@ci.rosemount.mn.us
Jessie Barikmo
Public Works/Engineering Secretary
2875 145th Street West
Rosemount, 55068
651-322-2022
jessie.barikmo@ci.rosemount.mn.us
104
72
3.3
750,000
Municipal Utility Grant or Rebate Program Design:
Requested Grant Amount (must equal 75% of total program budget): $_____________________
Required Utility Matching Amount (must equal 25% of total program budget): $______________
Will your program be a grant program or rebate program? _______________________________
Estimated Number of Items:
Item Estimated Number
Toilets
Irrigation Controllers
Clothes Washing Machines
Irrigation Spray Sprinkler Bodies
Irrigation System Audits
2
12,750
4,250
Rebate
40
50
50
0
20
Project Work Plan and Schedule:*
Task Description Responsible
Person
Start Date Completion
Date
* Municipal utility may create own project plan and schedule form
3
Post information on City website about
program
City of Rosemount
Staff
1/1/20 6/1/22
Print fliers for distribution at City Hall City of Rosemount
Staff
1/1/20 6/1/22
Print advertisement in City's newsletter City of Rosemount
Staff
3/1/20 3/1/22
Offer rebates on washing machines, toilets,
and irrigation systems controllers
City of Rosemount
Staff
1/1/20 6/1/22
Communications to Property Owners:
How will your program be advertised (check all that apply):
Newsletter ____
Print Media ____
Email ____
Twitter ____
Website____
Radio ____
Television ____
Facebook ____
Nextdoor ____
Other Social Media ____
Please attach examples of proposed newsletter, print media, or email communications
Critical Points to Remember:
•The applying municipality must be a water supplier
•New construction and new developments are not eligible
•Funds are for rebates or grants only; consulting and city staff time are ineligible
•Combined Council and municipality funds cannot pay for 100% of an eligible activity’s cost
• A portion of each eligible activity’s cost must be paid by the property owner
•Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the
Metropolitan Council logo on program-related web pages and paper communications
4
✔
✔
✔
✔
✔
✔
Water Conservation page currently includes information about the rebate:
https://www.ci.rosemount.mn.us/272/Water-Conservation
Attachment 1 - Example of social media posting
Attachment 2 - Example of past newsletter
Irrigation System Rebate
Rosemount Public Works
651-322-2022
pwadm@ci.rosemount.mn.us
The City is offering a rebate of 50% of the pre-tax
cost of the controller, up to a maximum of $150
per controller.
Funds are limited and available on a first-come,
first serve basis. Program runs through December
2019, or until rebate funds are gone.
Must be a WaterSense Qualified System.
Mayor’s water challenge
T hink of one million gallons of water. Sounds
like a flood, right? But in Rosemount, it
means the opposite.
Rosemount residents pledged to conserve
1,079,505 gallons of water last year, according to the Wyland
Foundation, which coordinates the National Mayor’s Challenge for
Water Conservation. Last year, Rosemount Mayor Bill Droste asked
citizens to take part, and they responded. Rosemount placed 34th
in the nation for percentage of residents pledging to help, among
cities with populations of 5,000 to 30,000.
This spring , Mayor Droste is asking Rosemount to consider more steps
to save. Conservation will help preserve our drinking water resources
in the aquifers beneath Dakota County and will also save residents on
their quarterly water bills.
Visit www.mywaterpledge.com during the month of April to
consider some simple steps that can save water, reduce waste, and
conserve energ y. You can also enter national drawings for eco-friendly
prizes, including a new Toyota Prius and a home irrigation makeover.
Printed on recycled paper
Visit www.mywaterpledge.com during the month of April.
City Hall
2875 - 145th Street West
Rosemount, MN 55068-4997
Phone 651-423-4411 • TTY 7-1-1(Minnesota Relay)
Mayor: Bill Droste
Council Members :
Mark DeBettignies, Heidi Freske,
Shaun Nelson, Jeff Weisenselff
City Administrator: Logan Martin
ECRWSS
Postal Customer
Rebate promotes
water conservation
The City of Rosemount is one
of 19 metro cities awarded a
Water Efficiency Grant from the
Metropolitan Council.
The City is using these funds
to issue rebates to residential
customers for the purchase and
installation of:
• WaterSense low-flow toilets (up
to $50 per toilet)
• EnergyStar washing machines
(up to $150 per washer)
• WaterSense irrigation controllers
(up to $150 per controller)
Rebate guidelines and forms are
available at City Hall or can be
downloaded at www.ci.rosemount.
mn.us/publicworks. The rebate
program will continue through June
2017, or until all funds have been
depleted.
G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200113\8.a. Project Update.docx
EXECUTIVE SUMMARY
Utility Commission Meeting: January 13, 2020
AGENDA ITEM: City Project Update
AGENDA SECTION:
Executive Director’s
Report
PREPARED BY: Brian Erickson, P.E. Director of Public Works
/ City Engineer AGENDA NO. 8.a.
ATTACHMENTS: None APPROVED BY: BLE
RECOMMENDED ACTION: None, informational only
BACKGROUND
With winter now upon the city, the staff’s focus is on preparing for the 2020 constuction
season. The following list is the current and planned City of Rosemount projects. In an effort
to improve readability, changes since the last report are shown as strike out for deletions and
underlined for additions as well as a bar along the left margin to indicate the changes.
132nd Street Improvements – Scope includes construction of utilities and paving
between MN Hwy 3 and Dodd Boulevard. Project is completed for the season with
utilities and base course in place. Wear course will be installed in 2020.
145th Street Sidewalk Improvements – Scope includes constructing sidewalk and
pedestrian ramps along the north side of 145th Street to the east of Brazil Ave. Project
is completed for the season. There is a portion of sidewalk across the Union Pacific
Railroad that has not been done as the crossing material was removed for rail
maintenance.
2019 Street Improvement Project – Scope includes mill and overlay of Connemara
Trail between Diamond Path and Shannon Parkway and restriping to a three-lane
section with some minor storm sewer improvements. Project is completed for the
season. Phase 2 of this project has the bid opening planned for February 5, 2020.
The scope includes mill and overlay or reclamation of:
Chippendale Avenue from 145th Street W to 160th Street W
Dodd Boulevard from Shannon Parkway to Chippendale Avenue
151st Street W from Shannon Parkway to Chippendale Avenue
Crestone Ave, Claret Ave and Cimarron Ave from CSAH 42 to 151st Street W
Adalyn Avenue – Scope includes construction of utilities and paving between Addison
Avenue and Connemara Trail. Project is completed for the season with utilities and
base course in place. Wear course will be installed in 2020.
Addison Ave – Scope includes construction of utilities and paving between 141st Street
East and a temporary cul-de-sac to the east. Project was completed except for wear
course in 2018 and because of additional 2019 construction in the area, the removal of
the cul-de-sac and road extension to the east this summer. Final wear course will be
done in 2020.
Autumn Path – Scope includes construction of utilities and paving from Bonaire Path
north approximately 2,500 feet. This project is planned for 2020 construction and is
currently in design. Bid opening is planned for March 3, 2020.
Biscayne Ave – Scope includes construction of utilities and paving between Boulder
Trail 160th Street (CSAH 46). This project is planned for 2020 construction and is
currently in design. Bid opening is planned for March 10, 2020.
Bonaire Path – Scope includes construction of utilities and paving between Akron
Avenue and Anderson Drive. Additionally, the installation of crossing arms at the
Union Pacific Railroad intersection are in the scope of the project and planned for
2020. Ultimately, the city will request that this intersection become a quiet zone (i.e.
no train horns). Project is completed for the season with utilities and base course in
place. Wear course will be installed in 2020.
Chippendale Water Tower Rehab – Scope includes coating rehabilitation and minor
tank repairs along with the painting of the current Rosemount logo. Project is
completed except for restoration around the tower which will be performed in 2020.
This project will be removed from future reports.
Connemara Trail Extension – Scope includes construction of utilities and paving from
Akron Avenue east approximately 1,300 feet. This project is planned for 2020
construction and is currently in design. Bid opening is planned for February 28, 2020.
Deepwoods Court – Scope includes pavement reclamation and minor curb repair from
McAndrews Road south approximately 1,900 feet. This project is planned for 2020
construction and is currently in design. Bid opening is planned for March 12, 2020.
Dunmore Storm Lift Station – Scope includes the construction of a stormwater lift
station in the Dunmore subdivision and connection to existing force main.
Construction is ongoing and is plannednearly completed for completion thisthe year.
Restoration will be completed in 2020.
TH 3 Drainage Improvements – Scope includes improving the stormwater crossing at
MN Hwy 3 between Dunmore and Harmony subdivisions. This is a joint project
between the City of Rosemount and MnDOT. Design in completed and work is
planned for 2020. Bid opening is planned for February 6, 2020.
Well 16 Pump House – Scope included the construction of the pump house and well
head. Construction is complete and well is in service, final acceptance of work will
happen this yearis in process. This project will be removed from future reports.
The following list is the current and planned developer projects.
Bella Vista 6 – Scope includes construction of utilities and paving from Aulden Avenue
to the cul-de-sac approximately 850’ north east as well as 19 single family residential
(SFR) lots of a planned total 158. In addition, there is a temporary sanitary sewer lift
station that will be installed until trunk sewer is extended at a future date. Utilities and
base course are in place and the lift station is under construction now. Wear course is
planned for 2020.
Bella Vista 7 – Scope will include construction of utilities and paving from a temporary
connection to the Autumn Path extension (see above) west approximately 1500 feet
as well as 26 SFR lots of a planned total 158. Actual construction cannot occur until
Autumn Path is construction to allow access as this portion of Bella Vista is currently
‘land locked’. Grading is nearly completed.
Biscayne Business Park – Scope includes construction of utilities and paving from
Biscayne Avenue to the cul-de-sac approximately 750’ west as well as 8 commercial
lots and a temporary connection to the Metropolitan Council Environmental Services
(MCES) interceptor line. This connection will be changed once Biscayne Avenue is
reconstructed. Final wear coursePaving will be done in 2020.
Caramore Crossing – Scope includes construction of utilities and paving from Akron
Avenue and from Bonaire Path as well as 82 SFR lots of a planned total 177. This
project is planned for 2020 construction and is currently in design.
Dunmore – Scope includes construction of utilities and paving from 132nd Street as
well as 30 SFR lots of a planned total 87. This project is nearly complete, wear course
has been done.
Dunmore 2 – Scope includes construction of utilities and paving from 132nd Street as
well as 25 SFR lots of a planned total 87. Project is completed for the season with
utilities and base course in place. Wear course will be installed in 2020.
Greystone 7 – Scope includes construction of utilities and paving as well as 46 SFR
lots of a planned total 287. Project is completed for the season with utilities and base
course in place. Wear course will be installed in 2020.
Greystone 8 – Scope includes construction of utilities and paving as well as 56 SFR
lots of a planned total 287. Project is completed for the season with utilities and base
course in place. Wear course will be installed in 2020.
Harmony Parkview – Scope includes construction of utilities and paving as well as 22
townhomes. Utilities are city owned and the streets are private.
Harmony Parkview 2nd – Scope includes construction of utilities and paving as well as
26 townhomes. Utilities will be city owned and the streets are private. This project will
also fill temporary stormwater ponding on the east side of MN Hwy 3. This project is
planned for 2020 construction.
Harmony Villas – Scope includes construction of utilities and paving as well as 42
townhomes. Utilities are city owned and the streets are private. Utility construction is
complete.
Harmony Villas 2 – Scope includes construction of utilities and paving as well as 26
townhomes. Utilities are city owned and the streets are private. Utility construction is
complete.
Meadow Ridge – Scope includes construction of utilities and paving as well as 34 SFR
lots of a planned total 154. Project is completed and final acceptance of the project is
process. This project will be removed from future reports.
Meadow Ridge 2nd – Scope includes construction of utilities and paving as well as 29
SFR lots of a planned total 154. Project is completed for the season with utilities and
base course in place. Wear course will be installed in 2020.
Meadow Ridge 3rd – Scope includes construction of utilities, paving and a temporary
sanitary sewer lift station as well as 28 SFR lots of a planned total 154. This project is
planned for 2020 construction.
Minea/ISD 196 Sanitary Extn – Scope includes construction of sanitary sewer from
Akron Avenue to the west. No additional construction is planned this was completed
to allow for future development to the west of Akron. Project is completed and final
acceptance of the project is process. This project will be removed from future reports.
Morrison (Downtown redevelopment) – Scope includes redevelopment of the area
west of TH 3 in proximity to Shenanigans. Mixed commercial and apartments are
planned for this area. Project is currently in the planning stage.
Prestwick 17 – Scope includes construction of utilities and paving, including the
completion of Addison Avenue to a temporary dead end to the east as well as 26
townhomes. Utilities will be city owned and the streets are private. Project is
completed for the season with utilities and base course in place. Wear course will be
installed in 2020.
Prestwick 18 – Scope includes construction of utilities and paving as well as 40
townhomes. Utilities will be city owned and the streets are private. Utilities have been
installed. Wear course will be installed in 2020.
Prestwick 19 – Scope includes construction of utilities and paving as well as 35 SFR
lots. Project is completed for the season with utilities and base course in place. Wear
course will be installed in 2020.
Prestwick 20 – Scope includes construction of utilities and paving as well as SFR lots.
This project is planned for 2020 construction.
Prestwick 21 – Scope includes construction of utilities and paving as well as 24
townhomes. Utilities will be city owned and the streets are private. This project is
planned for 2020 construction.
Prestwick 22 – Scope includes construction of utilities and paving as well as 64
townhomes. Utilities will be city owned and the streets are private. This project is
planned for 2020 construction.
Wexford Place – Scope includes redevelopment of a single family resident at the
intersection of Chippendale Ave and CSAH 46 with an apartment building. Project is
currently under construction with a planned completion in 2020.
The following is the list of Dakota County/City of Rosemount projects.
CR 73 (Akron Ave) – Scope includes the reconstruction of Akron Avenue from Bonaire
Path to the Rosemount city limit. It also includes the construction of a trail under pass
near Flint Hills Soccer Complex. Finally, it includes pavement rehabilitation for 124th
Court and 121st Street. This project is planned for 2020 construction. Bid opening is
planned for February 5, 2020.
Roundabout Connemara Trail/Diamond Path – Scope preliminary engineering for the
construction of a roundabout at this intersection. This project is planned for
construction in 2022. There will be an open house for residents near the project on
February 6, 2020 at the Rosemount Community Center.
CSAH 42/CR 73 (Akron Ave) Signal – Scope calls for installation of a traffic signal at
the intersection of CSAH 42 and CR 73 (Akron Ave) to address the increase in traffic
at this intersection. This project is planned for construction in 2021.
CSAH 42 Visioning Study – This is a study that will look at nearly the entire length of
CSAS 42 starting at the western county line (Burnsville) and ending at MN Trunk
Highway 52. Future open houses and public engagement opportunities will be
promulgated as they are established.
2019 Well 7 Well 8 Well 9 Well 12 Well 14 Well 15 Well 16 Rural 1 Rural 2 2019 Total 2018 Total % Change 2018 2019 Diff
Jan 0 16,347,600 338,700 19,856,200 3,546,900 0 2,227,000 2,340,600 2,786,500 47,443,500 52,143,000 -9.0%1.55 0.45 -1.10
Feb 0 5,200 11,000 4,200 20,983,000 0 17,845,000 2,053,300 2,226,800 43,128,500 41,361,000 4.3%1.33 2.57 1.24
Mar 0 78,700 20,055,200 112,200 2,599,500 7,133,700 2,168,000 2,483,600 2,578,300 37,209,200 41,366,000 -10.0%1.19 2.00 0.81
Q1 Total 0 16,431,500 20,404,900 19,972,600 27,129,400 7,133,700 22,240,000 6,877,500 7,591,600 127,781,200 134,870,000 -5.3%4.07 5.02 0.95
Apr 7,954,000 11,373,000 138,000 24,000 46,000 21,814,000 30,000 2,935,000 2,931,000 47,245,000 49,627,000 -4.8%2.21 3.91 1.70
May 20,242,300 20,401,500 6,414,000 2,257,000 3,892,400 164,500 3,032,000 2,889,700 3,356,800 62,650,200 87,129,000 -28.1%2.99 6.68 3.69
Jun 1,336,100 0 25,196,700 2,144,500 40,799,100 4,589,300 17,024,000 2,764,400 2,647,800 96,501,900 111,038,000 -13.1%3.77 2.72 -1.05
Q2 Total 29,532,400 31,774,500 31,748,700 4,425,500 44,737,500 26,567,800 20,086,000 8,589,100 8,935,600 206,397,100 247,794,000 -16.7%8.97 13.31 4.34
Jul 14,833,600 35,446,500 4,406,000 22,204,500 5,290,200 23,286,900 370,000 2,609,200 2,676,800 111,123,700 122,449,000 -9.2%4.44 6.48 2.04
Aug 6,293,600 5,990,400 32,712,500 12,659,900 20,498,900 13,550,900 21,900,000 2,227,200 2,669,300 118,502,700 136,974,000 -13.5%2.83 6.28 3.45
Sep 1,234,700 32,882,900 352,900 40,190,500 1,805,500 6,943,500 468,000 2,680,900 2,641,700 89,200,600 86,666,000 2.9%6.87 3.92 -2.95
Q3 Total 22,361,900 74,319,800 37,471,400 75,054,900 27,594,600 43,781,300 22,738,000 7,517,300 7,987,800 318,827,000 346,089,000 -7.9%14.14 16.68 2.54
Oct 0 220,200 18,505,200 260,500 18,774,700 2,500 62,000 2,281,400 2,540,500 42,647,000 52,350,000 -18.5%3.40 4.05 0.65
Nov 9,844,100 87,200 8,171,900 0 7,090,900 10,159,100 85,000 1,750,500 1,804,400 38,993,100 43,826,000 -11.0%1.45 2.28 0.83
Dec 4,083,400 9,886,800 2,991,900 14,570,700 0 8,320,400 0 2,765,800 2,533,900 45,152,900 46,345,000 -2.6%1.53 1.83 0.30
Q4 Total 13,927,500 10,194,200 29,669,000 14,831,200 25,865,600 18,482,000 147,000 6,797,700 6,878,800 126,793,000 142,521,000 -11.0%6.38 8.16 1.78
Total 65,821,800 132,720,000 119,294,000 114,284,200 125,327,100 95,964,800 65,211,000 29,781,600 31,393,800 779,798,300 871,274,000 -10.5%33.56 43.17 9.61
Average/Mo 5,485,150 11,060,000 9,941,167 9,523,683 10,443,925 7,997,067 5,434,250 2,481,800 2,616,150 64,983,192 72,606,167 -10.5%
Average/Day 180,334 363,616 326,833 313,107 343,362 262,917 178,660 81,593 86,010 2,136,434 2,387,052 -10.5%
779,798,300 871,274,000 -10.5%33.56 43.17 9.61
2019 Well Pumping Record
Rainfall (in)
Year To-Date
G:\WATER\CONSUMPTION AND USAGE INFORMATION\CONSUMPTION MASTER
118
142 142
130 128
217
274 271
230
206
321
369 361
321 319
157
135
150 140
127
0
50
100
150
200
250
300
350
400
2015 2016 2017 2018 2019Gallons (in millions)Water Usage By Year
(total gallons pumped)
Qtr 1 Qtr 2 Qtr 3 Qtr 4
Average gallons per day
2016: 2.52
2017: 2.53
2018: 2.24
2019: 2.14
G:\WATER\CONSUMPTION AND USAGE INFORMATION\CONSUMPTION MASTER
0
20
40
60
80
100
120
140
160
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGallons (in millions)Water Usage By Month
2015 2016 2017 2018 2019
FACILITY 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
City Hall 91,488 96,000 95,000 97,000 92,000 91,000 104,000 92,000 91,000 93,000 102,000 112,000
City Hall - Irrigation 586,000 665,600 467,000 651,000 689,000 307,000 305,000 352,000 192,000 248,000 315,000 266,000
Library - Irrigation 0 732,000 341,000 424,000 415,000 227,000 200,000 122,000 206,000 219,000 204,000 184,000
PW Shop 0 1,199,000 1,445,000 1,262,000 1,095,000 1,472,000 1,294,000 1,052,000 1,201,000 677,000 463,000 444,000
PW Fill Station - - - - - - - - - 682,000 768,000 511,000
Mechanics Garage 43,800 34,000 36,000 32,000 30,000 28,000 28,000 23,000 23,000 25,000 24,000 28,000
City Garage (wood shop)31,842 22,000 29,000 40,000 28,000 28,000 23,000 22,000 22,000 24,000 30,000 29,000
Community Center - Top 2,256,000 1,978,000 1,772,000 2,365,000 2,452,000 1,382,000 1,303,800 1,206,000 1,554,000 1,264,000 975,000 1,045,000
Community Center - Bottom - - - - - 824,000 1,054,000 1,051,000 1,293,000 656,000 857,000 861,000
Community Center - Irrigation 505,000 488,000 218,000 626,000 878,000 601,000 496,600 305,000 861,000 52,000 37,000 26,000
Fire Station 1 717,200 725,000 651,000 778,000 906,000 708,000 389,000 258,000 318,000 260,000 399,000 441,000
Fire Station 2 701,720 746,000 650,000 926,000 1,173,000 662,500 460,000 380,000 1,020,000 430,000 240,000 94,000
Bloomfield Park 1,308,600 1,387,000 2,526,000 1,366,000 1,853,000 702,000 1,566,800 726,000 666,000 1,107,000 607,000 934,560
Central Park - Shelter 487,100 428,000 429,000 535,000 579,000 416,000 346,000 312,000 33,000 41,000 73,000 40,000
Central Park - Irrigation - - - - - - - - 439,000 193,000 371,000 248,000
Connemara Park 587,100 532,000 452,000 508,000 714,000 389,000 286,000 185,000 333,000 206,000 299,000 136,000
Erickson South (fields 4-5, soccer field)2,935,900 2,886,000 2,922,000 3,149,000 3,404,000 2,425,000 688,000 311,000 1,192,000 856,000 1,257,000 843,000
Erickson Shelter (fields 1-3)3,306,700 2,352,000 1,977,000 2,310,000 2,640,000 1,830,000 1,136,000 1,660,800 1,533,000 1,511,000 1,265,000 1,547,000
Innisfree Park 656,976 744,000 677,000 663,000 810,000 581,793 460,359 660,030 225,000 194,000 191,000 288,000
Jaycee Park Shelter 15,200 13,000 18,000 44,000 10,000 10,000 14,000 15,000 11,000 8,000 22,000 9,000
Jaycee Park - Irrigation 4,523,600 4,889,000 4,044,000 4,159,000 5,678,000 3,004,000 2,573,000 1,729,000 2,908,000 2,572,000 1,644,000 2,392,000
Meadows Park 2,000,000 2,244,000 2,316,000 1,848,000 739,000 1,360,935 1,958,652 1,088,000 1,558,000 1,637,000 1,238,000 1,014,000
Shannon Park 3,738,300 4,220,000 2,828,000 3,787,000 4,850,000 2,697,000 1,718,000 1,793,000 1,842,000 1,968,000 2,112,000 2,002,000
Winds Park 862,626 774,000 665,000 936,000 1,008,000 769,000 439,000 427,000 735,000 335,000 528,000 438,000
Steeple Center - - 35,000 72,000 160,000 98,000 150,000 115,000 266,000 298,000 326,000 104,000
Flint Hills Athletic Complex - - - - - 2,355,000 3,934,000 4,924,000 3,059,000 4,100,000 6,659,000 9,086,000
Splash Pad - - - - - - 5,246,000 11,113,000 9,646,000 10,727,000 9,058,000 6,681,000
Activity Center - - - - - - - 11,000 397,000 137,000 229,000 248,000
Chili Flower Garden - - - - - - - - - - 41,000 86,000
UMORE Athletic Complex - - - - 1,574,000 1,867,000 1,507,000 1,523,000 1,716,000 1,416,000 1,855,000 1,471,000
TOTALS 25,355,152 27,154,600 24,593,000 26,578,000 31,777,000 24,835,229 27,680,211 31,455,830 33,340,000 31,936,000 32,189,000 31,608,560
Irigation / Recreation (est)22,707,822 24,802,600 22,434,000 23,791,000 28,956,000 22,263,229 24,944,411 28,837,830 30,137,000 29,657,000 29,970,000 29,315,560
% Of Total 90%91%91%90%91%90%90%92%90%93%93%93%
Rainfall (inches)22.38 24.8 32.89 26.91 29.59 32.77 35.4 36.14 40.32 32.36
5-Yr Averages 2007-2011 2008-2012 2009-2013 2010-2014 2011-2015 2012-2016 2013-2017 2014-2018 2015-2019
26,469,367 27,091,550 26,987,566 27,092,688 28,465,254 29,817,654 29,849,454 31,320,208 32,105,878
GOVERNMENT BUILDINGS AND PARKS
WATER CONSUMPTION
G:\WATER\CONSUMPTION AND USAGE INFORMATION\GOVBLDG - meter readings
G:\WATER\CONSUMPTION AND USAGE INFORMATION\GOVBLDG - meter readings
0
5
10
15
20
25
30
35
40
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Gallons (in millions)Water Consumption in City Buildings and Parks
5-year Average
32,105,900
Rainfall (in)32.89 26.91 29.59 32.77 35.40 36.14 40.32 32.36 33.56 43.17