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HomeMy WebLinkAbout20200210 UC Packet AGENDA Utility Commission Regular Meeting Monday, February 10, 2020 5:30 p.m. Upper Conference Room, City Hall 1. CALL TO ORDER 2. ADDITIONS OR CORRECTIONS TO AGENDA 3. AUDIENCE INPUT 4. APPROVAL OF MINUTES a. January 13, 2020 Meeting 5. PUBLIC HEARINGS 6. OLD BUSINESS a. Water Efficiency Rebate Advertisement 7. NEW BUSINESS a. Emergency Water Conservation Ordinance b. Top 10% Letters c. Utility Commission Input for New Development d. Stormwater Rebate Policy e. Set Meeting Dates for 2020-2021 8. EXECUTIVE DIRECTOR’S REPORT a. City Project Update b. Well Pumping Report c. Set Next Meeting Agenda for March 16, 2020 9. ADJOURNMENT UTILITY COMMISSION REGULAR MEETING MINUTES January 13, 2020 CALL TO ORDER Pursuant to due call and notice thereof the regular Utility Commission meeting of the City of Rosemount thwascalledtoorderonJanuary13, 2020, at 5:33 p.m. in the Upper Conference Room, City Hall, 2875 145 Street West, Rosemount. Commissioner Cahn called meeting to order with Commissioner Rome, Mayor Droste, Public Works Director/City Engineer Erickson, Finance Director May, Public Works Coordinator Watson and Recording Secretary Paque. Commissioner Demuth was absent. ADDITIONS OR CORRECTIONS TO AGENDA None AUDIENCE INPUT APPROVAL OF MINUTES Motion by Rome Second by Cahn Motion to approve the minutes of the November 18, 2019 Utility Commission meeting. Motion carried. PUBLIC HEARINGS OLD BUSINESS NEW BUSINESS 7.a. Approve Policy Changes for Utility Billing Finance Director May briefly explained the updates to the policy. No discussion. Motion by Rome Second by Cahn Motion to approve the Policy Changes for Utility Billing. Motion carried. 7.b. Met Council Grant Advertising Public Works Director/City Engineer Erickson provided a brief overview of the grant. Commissioners and staff discussed advertising opportunities for the rebate. Commissioner Cahn recommended that the City purchase irrigation controllers to provide to residents rather than the residents going out to purchase their own. Staff will look into the option and report back at the February meeting. Staff will work with the City’sCommunications Coordinator to post the rebate information on social media. EXECUTIVE DIRECTOR’S REPORT 8.a. City Project Update Public Works Director/City Engineer Erickson gave brief overviews of the ongoing projects within in the city. Commissioner Cahn questioned what the Utility Commission’srole would be in reviewing new developments. Erickson explained that he will review previous project files to see ifthe Utility Commission has given input for projects in the past. 8.b. Well Pumping Report Public Works Coordinator Watson provided a brief explanation of the report. 8.c. Set Next Meeting Agenda for February 10, 2020. a. Water Rebate Advertisement and City-Purchased Irrigation Controllers b. Emergency Water Conservation Ordinance c. Top 10% Letters d. Set Meeting Dates for 2020-2021 e. Utility Commission input for New Developments OTHER UPDATES ADJOURNMENT Commissioner Cahn adjourned the meeting at 6:27 p.m. Respectfully submitted, Jessie Paque Recording Secretary G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\6.a. Water Efficiency Rebate Advertisement.docx EXECUTIVE SUMMARY Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Water Efficiency Grant Advertisement AGENDA SECTION: Old Business PREPARED BY: Brian Erickson, P.E., Director of Public Works/City Engineer AGENDA NO. 6.a. ATTACHMENTS: Grant Application, Utility Billing Inserts APPROVED BY: BLE RECOMMENDED ACTION: Review/discuss ways to advertise the water efficiency grant. BACKGROUND The City of Rosemount has received a water efficiency grant from the Metropolitan Council in the amount of $11,300 with a city match of $3,770. A grant was previously received in 2016 for $9,000 and subsequently increased to $29,000 based on initial demand. Currently, a rebate program for irrigation controllers is available and will fund 50% of the cost up to a maximum of $150. This program was instituted in July 2017 and 43 home owners have taken advantage of this program. In an effort to provide the widest possible distribution of this information, staff prepared a utility bill insert that is going out with the first quarter utility bills. Other advertising options include Nextdoor, Facebook and the city newsletter for spring. Staff is also open to discussing additional advertising options that the Commission may suggest. In addition, staff has received a phone call from a homeowner’s association (HOA) regarding irrigation audits. As a result, staff met with the Vermilion River Watershed Joint Powers Organization and City of Lakeville to discuss a pilot program that is being used to assist HOAs in reducing their irrigation water usage. SUMMARY Ensuring the widest advertisement for this grant will provide the best opportunities for members of the community to be informed. Metropolitan Council Water Efficiency Grant Application Form Applicant Information: Municipality: _________________________________________________________________ Municipal Utility: ______________________________________________________________ Mailing Address: ______________________________________________________________ Primary Contact Information: Municipality primary authorized representative (all correspondence regarding the Water Efficiency Grant Program should be addressed to individual named below): NAME: _________________________________________________________________ TITLE: _________________________________________________________________ STREET: _________________________________________________________________ CITY, ZIP: _________________________________________________________________ PHONE: _________________________________________________________________ EMAIL: _________________________________________________________________ Secondary Contact Information: Municipality secondary authorized representative: NAME: _________________________________________________________________ TITLE: _________________________________________________________________ STREET: _________________________________________________________________ CITY, ZIP: _________________________________________________________________ PHONE: _________________________________________________________________ EMAIL: _________________________________________________________________ Municipal Total Per Capita Water Use (2018): _________________ (gallons per person-day) Municipal Residential Per Capita Water Use (2018): _________________ (gallons per person-day) Municipal Ratio of Peak Month to Winter Month Water Use (2018): ________________ Municipality’s estimated annual water savings from proposed program: _______________(gallons) City of Rosemount Rosemount 2875 145th Street West, Rosemount, MN 55068 Brian Erickson Director of Public Works/City Engineer 2875 145th Street West Rosemount, 55068 651-322-2022 brian.erickson@ci.rosemount.mn.us Jessie Barikmo Public Works/Engineering Secretary 2875 145th Street West Rosemount, 55068 651-322-2022 jessie.barikmo@ci.rosemount.mn.us 104 72 3.3 750,000 Municipal Utility Grant or Rebate Program Design: Requested Grant Amount (must equal 75% of total program budget): $_____________________ Required Utility Matching Amount (must equal 25% of total program budget): $______________ Will your program be a grant program or rebate program? _______________________________ Estimated Number of Items: Item Estimated Number Toilets Irrigation Controllers Clothes Washing Machines Irrigation Spray Sprinkler Bodies Irrigation System Audits 2 12,750 4,250 Rebate 40 50 50 0 20 Project Work Plan and Schedule:* Task Description Responsible Person Start Date Completion Date * Municipal utility may create own project plan and schedule form 3 Post information on City website about program City of Rosemount Staff 1/1/20 6/1/22 Print fliers for distribution at City Hall City of Rosemount Staff 1/1/20 6/1/22 Print advertisement in City's newsletter City of Rosemount Staff 3/1/20 3/1/22 Offer rebates on washing machines, toilets, and irrigation systems controllers City of Rosemount Staff 1/1/20 6/1/22 Communications to Property Owners: How will your program be advertised (check all that apply): Newsletter ____ Print Media ____ Email ____ Twitter ____ Website____ Radio ____ Television ____ Facebook ____ Nextdoor ____ Other Social Media ____ Please attach examples of proposed newsletter, print media, or email communications Critical Points to Remember: •The applying municipality must be a water supplier •New construction and new developments are not eligible •Funds are for rebates or grants only; consulting and city staff time are ineligible •Combined Council and municipality funds cannot pay for 100% of an eligible activity’s cost • A portion of each eligible activity’s cost must be paid by the property owner •Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo on program-related web pages and paper communications 4 ✔ ✔ ✔ ✔ ✔ ✔ Water Conservation page currently includes information about the rebate: https://www.ci.rosemount.mn.us/272/Water-Conservation Attachment 1 - Example of social media posting Attachment 2 - Example of past newsletter Irrigation System Rebate Rosemount Public Works 651-322-2022 pwadm@ci.rosemount.mn.us The City is offering a rebate of 50% of the pre-tax cost of the controller, up to a maximum of $150 per controller. Funds are limited and available on a first-come, first serve basis. Program runs through December 2019, or until rebate funds are gone. Must be a WaterSense Qualified System. Mayor’s water challenge T hink of one million gallons of water. Sounds like a flood, right? But in Rosemount, it means the opposite. Rosemount residents pledged to conserve 1,079,505 gallons of water last year, according to the Wyland Foundation, which coordinates the National Mayor’s Challenge for Water Conservation. Last year, Rosemount Mayor Bill Droste asked citizens to take part, and they responded. Rosemount placed 34th in the nation for percentage of residents pledging to help, among cities with populations of 5,000 to 30,000. This spring , Mayor Droste is asking Rosemount to consider more steps to save. Conservation will help preserve our drinking water resources in the aquifers beneath Dakota County and will also save residents on their quarterly water bills. Visit www.mywaterpledge.com during the month of April to consider some simple steps that can save water, reduce waste, and conserve energ y. You can also enter national drawings for eco-friendly prizes, including a new Toyota Prius and a home irrigation makeover. Printed on recycled paper Visit www.mywaterpledge.com during the month of April. City Hall 2875 - 145th Street West Rosemount, MN 55068-4997 Phone 651-423-4411 • TTY 7-1-1(Minnesota Relay) Mayor: Bill Droste Council Members : Mark DeBettignies, Heidi Freske, Shaun Nelson, Jeff Weisenselff City Administrator: Logan Martin ECRWSS Postal Customer Rebate promotes water conservation The City of Rosemount is one of 19 metro cities awarded a Water Efficiency Grant from the Metropolitan Council. The City is using these funds to issue rebates to residential customers for the purchase and installation of: • WaterSense low-flow toilets (up to $50 per toilet) • EnergyStar washing machines (up to $150 per washer) • WaterSense irrigation controllers (up to $150 per controller) Rebate guidelines and forms are available at City Hall or can be downloaded at www.ci.rosemount. mn.us/publicworks. The rebate program will continue through June 2017, or until all funds have been depleted. make your yard pop! Free workshops are being offered on native gardens, raingardens, and native shoreline stabilizations. You’ll see how these great gardens make a splash in your yard while helping water and habitat. Farmington - March 9 Burnsville - March 10 Apple Valley - March 11 West Saint Paul - March 18 Lakeville - April 6 Burnsville - April 8 Apple Valley - April 14 Eagan - April 27 Minnesota Zoo - May 12 Rosemount - June 2 ** All workshops begin at 6:00 PM Registration Options Visit www.dakotaswcd.org Email swcd@co.dakota.mn.us Call 651.480.7777 Many gardens will qualify for grants! make your yard pop! Free workshops are being offered on native gardens, raingardens, and native shoreline stabilizations. You’ll see how these great gardens make a splash in your yard while helping water and habitat. Farmington - March 9 Burnsville - March 10 Apple Valley - March 11 West Saint Paul - March 18 Lakeville - April 6 Burnsville - April 8 Apple Valley - April 14 Eagan - April 27 Minnesota Zoo - May 12 Rosemount - June 2 ** All workshops begin at 6:00 PM Registration Options Visit www.dakotaswcd.org Email swcd@co.dakota.mn.us Call 651.480.7777 Many gardens will qualify for grants! make your yard pop! Free workshops are being offered on native gardens, raingardens, and native shoreline stabilizations. You’ll see how these great gardens make a splash in your yard while helping water and habitat. Farmington - March 9 Burnsville - March 10 Apple Valley - March 11 West Saint Paul - March 18 Lakeville - April 6 Burnsville - April 8 Apple Valley - April 14 Eagan - April 27 Minnesota Zoo - May 12 Rosemount - June 2 ** All workshops begin at 6:00 PM Registration Options Visit www.dakotaswcd.org Email swcd@co.dakota.mn.us Call 651.480.7777 Many gardens will qualify for grants! Residents can apply to receive a one time rebate on their water bill for installing the following water saving appliances:  WaterSense Low Flow Toilets  Energy Star Washing Machines  WaterSense Irrigation Controllers  Irrigation System Audits Maximum rebate ranges in price from $50 to $200 depending on product or service purchased and cannot exceed 50% of the pretax cost. Funds are limited. Learn More Visit: https://ci.rosemount.mn.us/272/ Water-Conservation Email: pwadm@ci.rosemount.mn.us Call: 651-322-2022 WATER EFFICIENCY REBATES! Save Money Without Sacrificing Performance Residents can apply to receive a one time rebate on their water bill for installing the following water saving appliances:  WaterSense Low Flow Toilets  Energy Star Washing Machines  WaterSense Irrigation Controllers  Irrigation System Audits Maximum rebate ranges in price from $50 to $200 depending on product or service purchased and cannot exceed 50% of the pretax cost. Funds are limited. Learn More Visit: https://ci.rosemount.mn.us/272/ Water-Conservation Email: pwadm@ci.rosemount.mn.us Call: 651-322-2022 WATER EFFICIENCY REBATES! Save Money Without Sacrificing Performance Residents can apply to receive a one time rebate on their water bill for installing the following water saving appliances:  WaterSense Low Flow Toilets  Energy Star Washing Machines  WaterSense Irrigation Controllers  Irrigation System Audits Maximum rebate ranges in price from $50 to $200 depending on product or service purchased and cannot exceed 50% of the pretax cost. Funds are limited. Learn More Visit: https://ci.rosemount.mn.us/272/ Water-Conservation Email: pwadm@ci.rosemount.mn.us Call: 651-322-2022 WATER EFFICIENCY REBATES! Save Money Without Sacrificing Performance G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\7.a. Emergency Water Conservation Ordinance.docx EXECUTIVE SUMMARY Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Emergency Water Conservation Ordinance AGENDA SECTION: New Business PREPARED BY: Brian Erickson, P.E. Director of Public Works / City Engineer AGENDA NO. 7.a. ATTACHMENTS: None. APPROVED BY: BLE RECOMMENDED ACTION: Motion to recommend City Council approval of the new language for City Code. BACKGROUND Currently, the City Code doesn’t not clearly identify the ability of the city to restrict water usage in response to an emergency. This subject was briefly discussed with the Utility Commission at a previous meeting with the understanding that it would return to a future meeting for a more comprehensive discussion. DISCUSSION Staff has reviewed information from other cities and the additional emergency conservation language to the city code is something that can be easily completed. The suggested language that could be adopted is shown below. This language would then clearly delineate the ability of the Council to enact emergency measures to restrict water usage if needed. Emergency water conservation. 1. The city council may adopt a resolution from time to time imposing regulations pertaining to the conservation of water. Following the adoption of such a resolution, the city shall publish the regulations and post the regulations at the city hall and at such other public places as the city council may direct. 2. The city council may, by resolution, approve emergency water regulation whenever the city council determines that a shortage of water supply threatens the city. The emergency regulations may limit the times and hours during which city water may be used for sprinkling, irrigation, car washing and other external purposes. After the publication of a notice setting forth the emergency restrictions for use of water, no person shall use or permit water to be used in violation of the resolution. 3. If any customer uses water in violation of the terms of a resolution adopted by the city council, said customer shall be charged with sums as established by resolution for each day of violation, and the charge shall be added to the customer's next water bill. Continued violation shall be cause for discontinuance of water service. RECOMMENDATION Staff recommends the Utility Commission approve the above language and forward to the City Council for incorporation into the City Code. G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\7.b. Top 10% Letters.docx E X E C U T I V E S U M M A R Y Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Letter to Top 10% of Residential Users AGENDA SECTION: New Business PREPARED BY: Christine Watson, Public Works Coordinator AGENDA NO. 7.b. ATTACHMENTS: Sample Letter APPROVED BY: BLE RECOMMENDED ACTION: Motion to approve the mailing of a letter to the top 10% of residential users in early spring each year BACKGROUND In keeping with the Mayor’s objective to identify and educate high water users, staff has drafted a letter to be mailed to the top 10% of residential water customers (668 customers based on 2019 usage). The sample letter is attached for your review. Staff has a map which illustrates the location of these 668 customers and will be reviewing the list on an annual basis to see if there are ways to encourage further reductions in usage. RECOMMENDATION Staff is seeking the approval of the Utility Commission to send these letters out in early spring each year. G:\WATER\CONSUMPTION AND USAGE INFORMATION\Letter to Top 10%.docx March 1, 2020 Andrew & Margaret Bell 4161 154th Ct W Rosemount, MN 55068 Re: High Water Usage Notice Dear Andrew & Margaret Bell: In an effort to support Mayor Droste’s National Challenge for Water Conservation, staff is contacting residents who fall within the top 10% of water users to inform them of some helpful resources related to water conservation. This is how you compare to the average Rosemount water user: Average Water User Your Actual Water Usage % Higher Than Average Q1 12,000 24,000 100% Q2 15,000 22,000 47% Q3 27,000 59,000 119% Q4 14,000 58,000 314% Total 68,000 163,000 140% Please visit our website at www.ci.rosemount.mn.us/272/water-conservation for helpful information about water conservation and efficient irrigation practices, as well as information about our rebate program for smart irrigation controllers (get a credit up to $150 on your next utility bill). You can take it a step further by pledging to conserve water and other natural resources at www.mywaterpledge.com (you can even earn prizes!). Adopting just a few simple habits can make a big difference by helping to reduce water usage, reduce utility costs, and protect the environment by slowing down the demand on our drinking water source, the Jordan aquifer. Your cooperation helps make Rosemount (and our planet) a better place to live! Sincerely, Logan Martin City Administrator cc: Rosemount City Council Rosemount Utility Commission Rosemount Environment & Sustainability Commission G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\7.c. Utilites Commission Input.docx E X E C U T I V E S U M M A R Y Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Utilities Commission Input on Developments AGENDA SECTION: New Business PREPARED BY: Brian Erickson, P.E., Director of Public Works/City Engineer AGENDA NO. 7.c. ATTACHMENTS: Public Utilities Commission – City Code Chapter 4 APPROVED BY: BLE RECOMMENDED ACTION: Informational only, no action required. BACKGROUND At the January 13, 2020 Utility Commission meeting, Commissioner Cahn inquired about the role of the Utility Commission in development review based on City Code 2-4-4: Powers and Duties, Jurisdiction, paragraph B.2. of the city code. This paragraph states: 2. To review all proposed developments in the city including residential, industrial and commercial in nature and make recommendations, as part of that review process, to the city council on these proposed developments as they relate to the needs of the community in all areas of the above referenced utilities. These reviews being a required part of the approval process for proposed developments. DISCUSSION Staff reviewed the current process of development review which has been in place for many years. Based on discussions the Utility Commission has not performed review on any developments for over 15 years. It should also be noted that the section of the city code is dated April 5, 1988. Based on the current process, adding in the Utility Commission review could potentially add several weeks to an already extensive process that developers face in order to receive approval by the City Council. The City of Rosemount currently has a Comprehensive Plan which includes comprehensive planning for water, sewer and stormwater infrastructure based on the approved land use in the city. This Comp Plan is also approved by the Metropolitan Council. The comprehensive utility plans have been reviewed by the Utility Commission and, barring any major land use changes, will be used in moving development forward. Additionally, the City of Rosemount follows all current regulations and direction from Minnesota Department of Health, Minnesota Pollution Control Agency and Metropolitan Council when designing or approving designs for system expansion. Based on the current process and design reviews and approvals, staff would recommend that a review of the applicable portions of the City Code be completed and updates be presented to the City Council for approval. RECOMMENDATION Staff recommends that the City Code be reviewed and updated. Recommended changes to be provided to the Utility Commission at a future meeting. 2/7/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=452 1/2 Chapter 4 PUBLIC UTILITIES COMMISSION 2-4-1: ESTABLISHMENT OF COMMISSION: The public utilities commission of the city as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. The commission shall consist of three (3) members appointed by the city council for three (3) year terms. Terms will commence on April 1 of the year appointed. (Ord. VIII.5, 4-17-2001) Ex officio members of the commission shall be the city administrator and the mayor. (Ord. VII.6, 2-18- 1992) The public works director for the city will act as the executive director for the utilities commission. In that capacity the executive director will take direction from the commission, report to the commission with information and recommendations on all matters at the direction of the commission or on his/her own initiative. Secretarial service to the commission shall be provided by city staff as directed by the commission executive director. The commission will meet at least once monthly at a time and place set by majority votes of the commission. These will be considered public meetings. (Ord. VII.5, 4-5-1988) 2-4-2: ORGANIZATION: The provisions of Minnesota Statutes, section 412.321 shall apply to the composition, terms, appointment, qualifications and removal of members of the commission. (Ord. VII.5, 4-5-1988) 2-4-3: OATH; COMPENSATION1: Every appointed member shall, before entering upon the discharge of his/her duties, take an oath that he will faithfully discharge the duties of his office. Compensation for the members shall bedetermined by the city council. (Ord. VIII.5, 4-17-2001) 2-4-4: POWERS AND DUTIES, JURISDICTION: A. The public utilities commission shall have responsibility over the following public utilities of the city2: 1. City operated water systems. 2. City operated sanitary sewer systems. 2/7/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=452 2/2 3. City operated storm water systems. 4. Other utility systems serving the general public in Rosemount where the city has a determined part in determining the need and level of such service. 5. Any public buildings owned and operated by the city for functions directly relating to items in subsections A1 through A4 of this section. B. With respect to the public utilities commission areas of jurisdiction enumerated above, the public utilities commission shall have the powers prescribed by law3 and more specifically as follows: (Ord. VII.5, 4-5-1988) 1. To review and adopt operating budgets and authorize expenditures for funds specifically set out for use in the operation and maintenance of the above referenced utilities. 2. To review all proposed developments in the city including residential, industrial and commercial in nature and make recommendations, as part of that review process, to the city council on these proposed developments as they relate to the needs of the community in all areas of the above referenced utilities. These reviews being a required part of the approval process for proposed developments. 3. At least annually, at the commission's regularly scheduled January meeting, or more frequently if deemed necessary by the commission, review all user fees, connection charges and other associated forms of revenue to these utilities and present recommendations to the city council regarding these fees. Adding or deleting of such fees will also be determined, through this process. (Ord. VIII.3, 3-6-2000) C. The public utilities commission shall also be responsible for review of cable services within the city for the following purposes: 1. To monitor the cable company's performance as to level ofservice. 2. To advise and make recommendations to the city council concerning use of franchise fees. D. The commission jurisdiction is limited to what is specified in the cable franchise agreements. It has no power to adjust or approve cable rates or to require the cable company to improve level of service or to expand into new service areas within the city. The commission may do the following: 1. Review and adopt operating budgets with respect to the amount of revenue the city receives from the franchise fee. 2. Authorize expenditures for funds specifically budgeted by the commission. 3. Conciliate disagreements among the cable company, subscribers and users of the system. 4. Submit an annual report to the cable company and city council assessing the company's performance according to the terms of the franchise agreement. (Ord. VII.6, 2-18-1992) G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\7.d. Stormwater Rebate Policy.docx EXECUTIVE SUMMARY Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Stormwater Rebate Policy AGENDA SECTION: New Business PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 7.d. ATTACHMENTS: Stormwater Rebate Policy APPROVED BY: BLE RECOMMENDED ACTION: Recommend City Council adopt the Stormwater Rebate Policy BACKGROUND At the May 2019 meeting, the Utility Commission approved adoption of a stormwater rebate program for residents, businesses, and organizations that voluntarily install projects on their property that improve stormwater quality or reduce runoff volume. Typical projects that will qualify for a rebate include raingardens, rain barrels, and native plant gardens. The attached policy lays out the guidelines and standards for fair distribution of the rebate. City staff is anticipating a full rollout of the program in spring of 2020. RECOMMENDATION Staff recommends the Utility Commission approve the Stormwater Rebate Policy and forward to City Council for adoption and enactment. CITY OF ROSEMOUNT POLICY TITLE: STORMWATER REBATE PROGRAM EFFECTIVE DATE: POLICY NUMBER: ??? PROPOSED BY: PUBLIC WORKS DATE APPROVED BY COUNCIL: ??? PURPOSE The purpose of this policy is to lay out general guidelines for the fair distribution of a stormwater utility rebate to residents, businesses, and organizations that install projects and practices voluntarily on their property that improve stormwater quality or reduce stormwater volume. The standards laid out in this policy are meant to ensure that projects are successful and functional. A rebate program to encourage installation of stormwater improvement projects on private property will have the following overall benefits to the City as a whole: • Improved water quality in local waterbodies • Reduced likelihood of flooding • Groundwater recharge • Normalization of yard care practices that are beneficial to water quality • Improved neighborhood aesthetics • Improved pollinator habitat • Compliance with NPDES MS4 Permit public education and participation requirements For the purpose of this Policy, the following definitions are utilized: Applicant – A resident, business, or organization that applies for the rebate program Best management practice (BMP) – A project that removes pollutants from stormwater or reduces stormwater runoff volume. Examples include raingardens, rain barrels, and buffers. Buffer – A native planting adjacent to a waterbody Businesses – All properties included in the Commercial or Industrial zoning classification Cistern – A large tank, generally more than 200 gallons in size, used for storing harvested rainwater Cultivar – A plant variety that has been produced in cultivation by selective breeding. For example, a gardener or horticulturalist may select plants with longer bloom time, a different flower color, shorter height, or double bloom. Cultivar names have descripted descriptive words or phrases in quotes following the plant species name: Purple Coneflower ‘Butterfly Kisses’, Big Bluestem ‘Red October’, Joe-Pye Weed ‘Baby Joe’, etc. While being developed, cultivars may have lost some of the beneficial water quality and pollinator habitat traits that the original native plant species is known for. Drinking Water Supply Management Area (DWSMA) – A mapped area of land managed as part of a wellhead protection plan to protect drinking water sources Easements – A portion of a privately-owned property with restricted uses that the City or other entity (primarily utility companies) maintains restricted rights of use and access over. Easements will be visible on a plat for a property. A common example is drainage and utility easements that are available to allow for the flow and storage of stormwater and access to repair City infrastructure (e.g. underground sewer pipes). Emergency Response Area (ERA) – The area within an aquifer (groundwater layer) within a 1-year time of travel to a public water supply well Filtration – The process whereby stormwater passes through a filter, such as soil or sand, for the purpose of removing pollutants from stormwater, but does not soak into the ground and become groundwater Home owners’ associations – Single or multi-family housing developments governed by an association Infiltration – The process whereby stormwater soaks into the ground and becomes groundwater in/filtration or in/filtrate – shorthand for “infiltration or filtration” Invasive plants – Plants that are not native to Minnesota and cause economic or environmental harm or harm to human health Native garden or native planting – A garden or large planted area where all vegetation is native plants Native plant – A plant that is of a species that could historically be found growing in Minnesota prior to European settlement, is not a cultivar, and whose original plant propagation source (e.g. seed) is within 200 miles (300 miles for trees and shrubs) Ordinary High Water Elevation (OHW) – An elevation set by the Minnesota Department of Natural Resources below which Public Waters regulations apply. The OHW only applies to Public Waters. Organizations – all properties included in the Institutional zoning classification Pesticide – Chemicals used to kill a pest, whether an animal, plant, fungus, etc. Pesticides include herbicides, insecticides, fungicides, and algicides. Preemergent pesticides – Herbicides that prevent seeds from germinating. Pretreatment – Practices used to reduce pollutants in stormwater before it enters a BMP. Most typically, pretreatment is installed on infiltration BMPs to prevent clogging by sediment if the source of runoff contains sediment. Pretreatment practices can also remove trash and oils and grease. Rain barrel – A small barrel, usually ranging in size from 50 – 200 gallons in size, used for storing harvested rainwater Raingarden – A garden built in a shallow depression that collects and in/filtrates stormwater within 24 hours. Raingardens are typically 3-12” deep and are planted with vegetation that can withstand periodic short-term inundation. Raingardens are dry most of the time. Rainwater harvesting – The process by which rainwater is collected, typically from rooftops, and stored for later use. Rainwater harvesting is different than stormwater reuse in that stormwater reuse typically requires a higher level of treatment to collected water to allow for safe use of the collected water. Rain barrels and cisterns are common methods by which harvested rainwater is stored. Regulation – Any ordinance, rule, plan, contract, agreement, policy, or specification that regulates activity within the City of Rosemount Residents – All properties included in the Residential or Agricultural zoning classification Reuse or stormwater reuse – The process by which stormwater is collected and stored for later use. Stormwater reuse is different than rainwater harvesting in that it typically requires a higher level of treatment to the collected water to allow for safe use. Underground cisterns, underground detention galleries, and stormwater ponds are common methods by which stormwater is stored in a stormwater reuse system. Right-of-way or rights-of-way – an easement or area owned by the City or other government entity designated to allow for transportation or movement of people. Rights- of-way typically include streets, sidewalks, trails, and boulevard areas. Stormwater or stormwater runoff or runoff – Water from rain or snowmelt that has run or flowed over the ground or impervious surfaces such as roads and sidewalks SWCD – the Dakota County Soil and Water Conservation District. Please note, this organization is distinct from Dakota County. POLICY ELIGIBILITY The rebate program will provide financial reimbursement, in the form of a stormwater utility fee rebate, to stormwater utility rate payers that install stormwater best management practices on their property within the City of Rosemount. Typical projects that will qualify for reimbursement include native gardens, raingardens, buffers, and rainwater harvesting. The following eligibility requirement must be met by all applicants unless otherwise approved by the Director of Public Works/City Engineer: • Projects must use infiltration, filtration, or volume control to treat or reduce runoff. • The projects must not be required as a result of an enforcement action resulting from a violation of rule, law, ordinance, permit, or contract. This applies to both City regulations and regulations by other government entities, such as the State of Minnesota. • Projects must not be required for the purpose of meeting minimum stormwater requirements as part of a permit or other regulatory approval. Projects that go beyond minimum requirements may be eligible on those portions of the project that go beyond minimum requirements. PROJECT STANDARDS The following conditions apply to all projects • Projects must comply with City regulations • Projects must not increase erosion, have a negative impact on water quality, have a negative impact on groundwater, damage adjoining property, create a safety or fire hazard, or create a public nuisance • Projects must comply with standards listed in the Minnesota Stormwater Manual, City Specifications, and the Dakota County Low Impact Development Standards • Unless otherwise approved by the Director of Public Works/City Engineer, projects shall not be located within rights-of-way or easements. The City discourages the installation of BMPs in rights-of-way and easements. • Projects must be located in such a manner as to not hinder access to public infrastructure • Unless otherwise stated in this document or otherwise approved by the Director of Public Works/City Engineer, projects must not be located above an underground utility. The City also reserves the right to decline funding for projects that occur below overhead utilities in some cases. • Projects must have a water quality benefit • Site preparation and installation methods shall not cause compaction unless required to support structures and approved by the Director of Public Works/City Engineer. • Projects that require the approval of the Director of Public Works/City Engineer will require a maintenance agreement and/or encroachment agreement. Agreements will range from 10 years to in-perpetuity, depending on the nature of the project. Some agreements may have to be recorded on the property. All projects requiring a maintenance or encroachment agreement must summit an application and be approved before the project is installed. Some projects requiring a maintenance or encroachment agreement will require regular inspections by City staff during construction . Rain Barrels • Must be at least 45 gallons in size to receive funding • Must be winterized or removed from service in the winter • Must have an emergency overflow that directs water away from house foundations • Must be installed and maintained in such a manner that they do not interfere with neighborhood aesthetics; visual screening may be required in some special cases • Must provide adequate screening of the stored water to reduce the likelihood of mosquito breeding and keep large debris out • Must be installed, operated, and maintained in such a manner as to reasonably be expected to prevent injury or damage to people, animals, or structures. The system must be able to withstand the forces that can reasonably be expected to be exerted on it, be level, not be prone to tipping, and adequately provide for protections from drowning (provide reasonable safety measures to prevent living things from crawling or falling inside the barrel). In some cases, anchoring to adjacent structures will be required to prevent tipping. • Must be used for non-potable uses only • Collected rainwater must not be stored in and cannot run over a surface that has a high potential to leach toxic materials. Examples include shingles that contain asbestos or roofs treated with pesticides. • Barrels must be watertight Cisterns & Rainwater Harvesting • Must meet all the requirements of a rain barrel listed above • Must be at least 200 gallons in size • Must be installed in such a manner as to allow adequate inspection and maintenance access • Must meet Minnesota Plumbing and Building Code and provide backflow protection for systems integrated into potable plumbing systems or interior to buildings • Underground storage systems must be able to withstand the forces exerted on them. For example, systems located under parking areas need to be able to withstand the weight load associated with the level of traffic. • Underground tanks must not be located below the water table • Must provide adequate treatment of the stored water for the specified use Raingardens • Raingardens shall be designed and function as infiltration BMPs unless otherwise specified to function as a filter in this policy • Raingardens shall be free of linings that prevent infiltration into underlying soils unless a filtration practice is deemed necessary by the City • The planted area of the raingarden shall be covered with 3-4 inches of shredded hardwood mulch • Side slopes within raingardens shall not exceed 3(horizontal):1(vertical) or shall provide an adequate slope retaining system as approved by the City • Raingardens shall be installed no closer than 15 feet from full basement foundations, 10 feet from half basements, or 5 feet from slab-on-grade foundations. These setback distances may apply to other underground structures at the City’s discretion. • Raingardens shall be installed a minimum of 3 feet from the curb and gutter or outer shoulder edges of paved streets if there is no curb and gutter. Raingardens shall be installed a minimum of 10 feet back from the outer shoulder edge of unpaved roads. • Raingardens must have a stabilized outlet • Raingarden base must be at least 3 feet higher than seasonally high-water table elevation unless converted from an infiltration system to a filter system • Adequate pretreatment based on the source of stormwater entering the raingarden must be provided. Pretreatment is typically not required for raingardens that receive roof runoff and in typical residential applications that don’t receive runoff from the street. • Fertilizers and pre-emergent pesticides shall not be used in either the construction or maintenance of raingardens • Raingardens must convert from an infiltration to filtration BMP in the following circumstances: ▪ If the garden is receiving runoff from a vehicle fueling or maintenance area ▪ Commercial, institutional, industrial, or agricultural zoned properties where high levels of contaminants in the soil can be mobilized by infiltrating water ▪ Commercial, institutional, industrial, or agricultural zoned properties where amended soil infiltration rates are greater than 8.3 inches per hour ▪ Commercial, institutional, industrial, or agricultural zoned properties within the ERA within the high or very high vulnerability DWSMA ▪ Commercial, institutional, industrial, or agricultural zoned properties within the ERA within the moderate vulnerability DWSMA unless otherwise approved by the Director of Public Works/City Engineer ▪ Commercial, institutional, industrial, or agricultural zoned properties within the high or very high vulnerability DWSMA and outside of the ERA unless otherwise approved by the Director of Public Works/City Engineer ▪ Areas that receive runoff from automobile salvage yards; scrap recycling and waste recycling facilities; or hazardous waste treatment, storage, or disposal facilities ▪ Areas 1000 feet upgradient or 100 feet downgradient of active karst features • Raingardens must be kept free of invasive plants • Raingardens shall have edging. The edging shall be installed such that it doesn’t hinder the ability of stormwater to enter the garden. • Raingarden depth shall be at least 3” deep and no more than 18” deep • Raingardens must infiltrate or filter all captured water within 24 hours Native Plantings • Shall be at least 100 square feet in size • Only native plants shall be planted in native gardens. Cultivars of native plants will not be accepted. Native gardens can be installed adjacent to an existing garden that has nonnative plants. • Shall be kept free of invasive plants • Shall be situated such that they treat stormwater from impervious surfaces • Native planting may be located over underground utilities if space constraints exist on the property, no shrubs are used in the planting, no trees are used in the planting, the property owner is willing to enter into a 10 year maintenance agreement for the project, no known capital improvement projects are planned for the utility for the next 10 years, no grade changes will occur as a result of the project, no obstructions to access or maintenance are placed in the project, and the project has received preapproval from the Director of Public Works/City engineer. The affected utility shall not be held responsible for any damages to the project in the course of maintaining or operating the utility. • Native plantings shall be installed a minimum of 3 feet from the curb and gutter or outer shoulder edges of paved streets if there is no curb and gutter. Native plantings shall be installed a minimum of 10 feet back from the outer shoulder edge of unpaved roads. • Native plantings shall be free of linings that prevent infiltration into underlying soils • The planted area of the native planting shall be covered with 3-4 inches of shredded hardwood mulch unless the planting has been established by a seed mix. If the planting is established by a seed mix, temporary erosion controls (e.g. erosion control blanket, cover crops, etc.) shall be installed during establishment. • Fertilizers and pre-emergent pesticides shall not be used in either the construction or maintenance of native gardens • Native plantings shall have edging. The edging shall be installed such that it doesn’t hinder the ability of stormwater to enter the garden. Very large native plantings may use boundary markers every 50’ rather than edging. Forest understory plantings following buckthorn or other invasive understory plant removal are not subject to the requirement for edging or markers. • The native planning cannot be a preexisting natural feature Buffers • Any project that involves work occurring below the OHW of a Public Water, including planting below the OHW, must contact the MnDNR to determine if permits are required for the project • Only native plants shall be planted in buffers. Cultivars of native plants will not be accepted. • Only portions of buffers that are wider than what is required by any government regulation or agreement are eligible for this program • Buffers must extend at least an average of 16.5’ landward from the waterbody. Buffers must extend at least 15’ along the shoreline. • Hard armoring practices, such as riprap or retaining walls, are not eligible • Shall be kept free of invasive plants • No shrubs or trees shall be planted over underground utilities. The affected utility shall not be held responsible for any damages to the project in the course of maintaining or operating the utility. • Adequate erosion and sediment control must be installed throughout the life of the project. Generally, this means that an erosion control blanket adequate to the establishment time and slope will be required at the beginning of the project. In some cases, coconut fiber logs will be required to protect the waters edge from forces exerted on it by the water. • Buffers shall have edging; or, buffers shall have boundary markers no less than every 50 feet and at every major buffer boundary directional change. Edging shall be installed such that it doesn’t hinder the ability of stormwater to enter the buffer. Forest understory plantings following buckthorn or other invasive understory plant removal are not subject to the requirement for edging or markers. • The buffer cannot be a preexisting natural feature • Shall be free of linings that prevent infiltration into underlying soils • Fertilizers and pre-emergent pesticides shall not be used in either the construction or maintenance of buffers • Fill shall not be installed in buffers without prior written approval by the Director of Public Works/City Engineer Stormwater Reuse • Shall meet all the requirements for cisterns and rainwater harvesting • Projects whose water source is a natural waterbody, such as lakes and wetlands, shall not be eligible for this program • Shall be subject to watering restrictions • Shall be approved by the Director of Public Works/City Engineer Permeable Pavers & Pavements • Shall be approved by the Director of Public Works/City Engineer • Permeable pavers and pavements are not allowed in the following circumstances: o If the area is receiving runoff from a vehicle fueling or maintenance area o Commercial, institutional, industrial, or agricultural zoned properties where high levels of contaminants in the soil can be mobilized by infiltrating water o Commercial, institutional, industrial, or agricultural zoned properties where amended soil infiltration rates are greater than 8.3 inches per hour o Properties within the ERA within the high or very high vulnerability DWSMA o Properties within the ERA within the moderate vulnerability DWSMA unless otherwise approved by the Director of Public Works/City Engineer o Commercial, institutional, industrial, or agricultural zoned properties within the high or very high vulnerability DWSMA and outside of the ERA unless otherwise approved by the Director of Public Works/City Engineer o Areas that receive runoff from automobile salvage yards; scrap recycling and waste recycling facilities; or hazardous waste treatment, storage, or disposal facilities o Areas 1000 feet upgradient or 100 feet downgradient of active karst features • Must be able to withstand the forces exerted on them. Systems need to be able to withstand the weight load associated with the level of traffic. • The reservoir layer must be at least 3 feet higher than seasonally high-water table • Shall be designed to draw down within 48 hours • Shall comply with recommendations of the Minnesota Stormwater Manual • Shall be designed an operated to reduce the chance of clogging and pollution to underlying groundwater • Shall have adequate protections in place to prevent water intrusions into basements and underground structures • Shall have pretreatment adequate for the source of the stormwater entering the pavement Other Projects • May be accepted on a case-by-case basis and must be approved by the Director of Public Works/City Engineer • Must adhere to standard engineering practices • For proprietary products, installation and maintenance must follow manufacturer’s guidelines PROCEDURE APPLICATION PROCESS Requests to receive the rebate must be submitted in writing on a form developed by the City with required attachments and supporting information for consideration. The City is under no obligation to approve an application nor to provide the rebate. Projects that require submission of an application and pre-approval before the project has been started include the following: • Projects proposed to be located in easements and rights-of-way • Projects located over underground utilities • Projects that propose compacting soils or the subgrade as part of the project • Projects that require a maintenance or encroachment agreement • Proposed infiltration raingardens located in the ERA and moderate vulnerability DWSMA located on commercial, institutional, industrial, or agricultural zoned properties • Proposed infiltration raingardens located in the high or very high vulnerability DWSMA located on commercial, institutional, industrial, or agricultural zoned properties • Buffer projects that propose to add fill • Stormwater reuse projects • Permeable paver and pavement projects • Projects that are not a rain barrel, cistern, rainwater harvesting, raingarden, native planting, or buffer • Native plantings located in an easement Projects requiring a maintenance or encroachment agreement must have a fully-executed agreement prior to approval and installation of the project. A pre-project site inspection by city staff or representatives will be required. Any project that is not required to submit an application for pre-approval can still be submitted for review prior to installation. An optional preinstallation review can help troubleshoot common design and installation mistakes. Most preinstallation reviews will include a visit to the location of the proposed project to verify site conditions. It is highly recommended that all projects on commercial, agricultural, industrial, and institutional zoned lands submit projects for preinstallation review. The deadline for application is October 1 each year. Applications submitted after October 1 will be considered the following year and be subject to that year’s budget. Pre-approval of a project or a preinstallation review shall not guarantee a rebate. Issuance of a rebate shall be based on whether inspection of the completed project confirms compliance with this policy and any maintenance or encroachment agreements associated with the project. PROJECT ACCEPTANCE AND DISBURSEMENT OF REBATE The applicant will be required to submit receipts for project expenses for review. Upon completion of the project, submission of a complete application, and submission of receipts, the city will visit the project to confirm installation in accordance with this policy; the city will make a reasonable effort to contact the property owner with regards to when inspection will occur. Any project requiring a maintenance or encroachment agreement must have an executed agreement prior to project acceptance. Buffer projects that plant below the OHW of a Public Water will be required to submit a copy of the MnDNR permit or approval to do so. Projects that use seed to establish a vegetated BMP will not be eligible for reimbursement until perennial vegetation has become established; this could take more than a year for some projects and does not include the establishment of a cover crop for erosion prevention purposes. Projects that use seed to establish a vegetated BMP will also be required to provide information on seed vendor, seed mix, and seed tags. Projects will only receive rebates if funding remains in the program budget for the year. Qualifying, complete projects will receive rebate on a first come first served basis. Rebates for projects that are funded will show up as a credit on the next city utility bill. The quarterly stormwater utility fee will be smaller than the rebate in most cases. As such, any excess rebate will be carried over to the next bill until the entire rebate credit has been claimed. Projects must remain in place, with the exception of rain barrels, for no less than 5 years or a longer time if specified in a maintenance or encroachment agreement. The project will be subject to City inspection to confirm the BMP has remained in place and functional during that timeframe. The City will make a reasonable effort to contact the property owner prior to any inspection. Removal of the BMP before the end of that timeframe or refusal to allow City inspection shall result in the cost of the rebate received being charged back to the property owner in their utility bill. QUALIFYING EXPENSES The City will only provide rebates for expenses that are specific to the function of the BMP: plants in the BMP, equipment rental, mulch, edging, compost, etc. The following expenses shall not qualify for reimbursement: • Unpaid labor, including labor performed by the property owner, volunteers, and their immediate relatives or dependents • Hard armoring (e.g. riprap) of shorelines • Materials whose only function is decorative: decorative rock, stepping stones, decorative fencing, boulders, etc. The following materials shall not be reimbursed above the amounts specified below: • Edging - $4 per lineal foot • Trees - $125 per tree • Shrubs - $50 per shrub • Dry riverbeds - $15 per lineal foot • Splash blocks - $25 per water source • Retaining walls - $25 per square foot • Downspout redirection - $200 per downspout REBATE RATES Rebate credits shall be earned at the following rates: • No project shall receive a reimbursement that exceeds 50% of total qualifying expenses • Projects may still qualify for rebate if they receive grants or cost share or reimbursement or other financial assistance through another program offered from another government organization or nonprofit. However, all combined financial assistance, including this rebate, shall not exceed total qualifying expenses for the project. • Each property can only receive one (1) rebate per year and rebates cannot be combined • Each property can only receive a maximum of four (4) rain barrel or cistern rebates over the time that a same property owner owns the property • Any individual can only receive a maximum of four (4) rain barrel or cistern rebates ever. • The maximum rebate for a rain barrel shall be $20 • The maximum rebate for a cistern shall be $150 • The maximum rebate for a native planting under 11,000 square feet in size or less is $100 • The maximum rebate for a native planting over 11,000 square feet in size is $250 • The maximum rebate for a raingarden is $250 • The maximum rebate for a buffer is $250 • The maximum rebate for stormwater reuse is $250 • The maximum rebate for permeable pavers or pavements is $250 • Reimbursement for other projects shall be evaluated on a case-by-case basis, but shall not exceed $250 MAINTENANCE REQUIRED Maintenance is required. Projects shall be maintained for a period of no less than 5 years. Some projects will have a longer maintenance period as established through agreement with the City. During the maintenance period, the City shall have the right to enter the property to confirm that BMPs are being maintained. The city shall make a reasonable effort to inform the property owner prior to inspection. Some BMPs will require submission of an annual inspection report by a qualified professional if established through an agreement with the city. The following items shall be included in any applicable maintenance agreement: • Planted BMPs shall remain free of invasive plants • Native vegetation shall remain native • Planted BMPs shall remain vegetated • Pesticides shall not be used in vegetated BMPs except for selective application to nonnative pests • Pesticide used in buffers shall be appropriate for use near water • Fertilizers shall not be used in vegetated BMPs • Snow shall not be stored on in/filtration BMPs • Winter sand application shall not be used on permeable pavers or pavements • An approved snow and ice control plan that limits deicers shall be required for permeable pavers and pavements. Individuals and organizations performing winter maintenance shall have MPCA Smart Salting certification, and certification shall remain current. • Permeable pavers and pavements shall be vacuumed or regenerative air swept twice per year at minimum: once in spring and once in fall. Vacuum or regenerative air sweepers shall not use brushes. Power washing and vacuuming will be performed on any clogged areas that remain after sweeping. Void spaces in paver systems shall be refilled by permeable aggregates or sands as needed following sweeping, vacuuming, or power washing operations. • Materials shall not be stored temporarily on in/filtration BMPs that have the potential to clog or compact the BMP • An approved pretreatment maintenance program appropriate for the location and pretreatment BMP installed for projects requiring a maintenance agreement • The size and capacity of the BMP shall not be reduced during the maintenance term • The City shall have the right to inspect • Annual inspection and maintenance reports by a qualified individual submitted by the grant recipient to the City during the maintenance term for projects requiring a maintenance agreement. Issues found in the annual report shall be repaired within three (3) months unless a longer time period is approved by the city. G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\7.e. Set Meeting Dates for 2020-2021.docx E X E C U T I V E S U M M A R Y Utility Commission Meeting: February 10, 2020 AGENDA ITEM: Set Meeting Dates for 2020-2021 AGENDA SECTION: New Business PREPARED BY: Jessie Paque, Public Works/Engineering Office Specialist AGENDA NO. 7.e. ATTACHMENTS: Calendar APPROVED BY: BLE RECOMMENDED ACTION: Motion to Set the 2020 - 2021 Utility Commission Meetings per the Attached Calendar. Attached is a calendar with highlighted dates for possible meetings, keep in mind that the Utility Commission meets the Monday after the second Tuesday of the month. Please note the proposed changes from January 18th, which is Martin Luther King, Jr. Day to the January 11th which is the preceding Monday and from February 15th which is President’s Day to February 8th which is the preceding Monday. Meetings can be changed as long as it is voted on and there is a quorum present. Please bring your 2020 calendars to discuss any potential conflicts. SMTWTFS SMTWTFS SMTWTFS1234 12 123456567891011 3456789 7891011121312 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 2019 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 2726 27 28 29 30 24/312526 27 28 29 30 28 29 30SMTWTFS SMTWTFS SMTWTFS1234 1 12345567891011 2345678 678 9 10 11 1212131415161718 9 101112131415 1314151617181919 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 2626 27 28 29 30 31 23/30 24/31 25 26 27 28 29 27 28 29 30SMTWTFS SMTWTFS SMTWTFS123 1234567 1234545678910 891011121314 678910111211 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 1918 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 2324 252625 26 27 28 29 30 31 29 25 27 28 29 30 31SMTWTFS SMTWTFS SMTWTFS12 123456 1234563456789 78910111213 7891011121310 11 12 13 14 15 16 141516 17 18 19 20 14 15 16 17 18 19 20171819 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 2724/31 25 26 27 28 29 30 28 28 29 30 31OCTOBER 2020 NOVEMBER 2020 DECEMBER 2020JANUARY 2021 FEBRUARY 2021 MARCH 2021JULY 2020 AUGUST 2020 SEPTEMBER 2020APRIL 2020 - MARCH 2021UTILITY COMMISSION ANNUAL PLANNERAPRIL 2020 MAY 2020 JUNE 2020G:\MEETINGS\UTILITY COMMISSION\UC Calendars\2020-2021 UC CALENDAR G:\MEETINGS\UTILITY COMMISSION\UC Items and Packets\2020\20200210\8.a. Project Update.docx E X E C U T I V E S U M M A R Y Utility Commission Meeting: February 10, 2020 AGENDA ITEM: City Project Update AGENDA SECTION: Executive Director’s Report PREPARED BY: Brian Erickson, P.E. Director of Public Works / City Engineer AGENDA NO. 8.a. ATTACHMENTS: None APPROVED BY: BLE RECOMMENDED ACTION: None, informational only BACKGROUND With winter now upon the city, the staff’s focus is on preparing for the 2020 construction season. The following list is the current and planned City of Rosemount projects. In an effort to improve readability, changes since the last report are shown as strike out for deletions and underlined for additions as well as a bar along the left margin to indicate the changes. • 132nd Street Improvements – Scope includes construction of utilities and paving between MN Hwy 3 and Dodd Boulevard. Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. • 145th Street Sidewalk Improvements – Scope includes constructing sidewalk and pedestrian ramps along the north side of 145th Street to the east of Brazil Ave. Project is completed for the season. There is a portion of sidewalk across the Union Pacific Railroad that has not been done as the crossing material was removed for rail maintenance. Union Pacific has this work on their plan; however, actual dates are not yet available. • 2019 Street Improvement Project – Scope includes mill and overlay of Connemara Trail between Diamond Path and Shannon Parkway and restriping to a three-lane section with some minor storm sewer improvements. Project is completed for the season. Bid opening had 5 contractors bidding with an apparent low bid from McNamara Contracting. Contract award will be at an upcoming City Council meeting. Phase 2 of this project has the bid opening planned for February 5, 2020. The scope includes mill and overlay or reclamation of: • Chippendale Avenue from 145th Street W to 1 60th Street W • Dodd Boulevard from Shannon Parkway to Chippendale Avenue • 151st Street W from Shannon Parkway to Chippendale Avenue • Crestone Ave, Claret Ave and Cimarron Ave from CSAH 42 to 151st Street W • Adalyn Avenue – Scope includes construction of utilities and paving between Addison Avenue and Connemara Trail. Project is completed fo r the season with utilities and base course in place. Wear course will be installed in 2020. 2 • Addison Ave – Scope includes construction of utilities and paving between 141st Street East and a temporary cul-de-sac to the east. Project was completed except for wear course in 2018 and because of additional 2019 construction in the area, the removal of the cul-de-sac and road extension to the east this summer. Final wear course will be done in 2020. • Autumn Path – Scope includes construction of utilities and paving from Bonaire Path north approximately 2,500 feet. This project is planned for 2020 construction and is currently in design. Bid opening is planned for March 3, 2020. • Biscayne Ave – Scope includes construction of utilities and paving between Boulder Trail 160th Street (CSAH 46). This project is planned for 2020 construction and is currently in design. Bid opening is planned for March 10, 2020. Right of way acquisition is currently underway. • Bonaire Path – Scope includes construction of utilities and paving between Akron Avenue and Anderson Drive. Additionally, the installation of crossing arm s at the Union Pacific Railroad intersection are in the scope of the project and planned for 2020. Ultimately, the city will request that this intersection become a quiet zone (i.e. no train horns). Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. Final design for rail improvements was approved by City Council at the February 4 mee ting. This work is anticipated to be complete this summer. Staff has been in contact with the Federal Railroad Administation regarding application for a quiet zone (QZ). Because of the design, the QZ application is expected to be approved. • Connemara Trail Extension – Scope includes construction of utilities and paving from Akron Avenue east approximately 1,300 feet. This project is planned for 2020 construction and is currently in design. Bid opening is planned for February 28, 2020. • Deepwoods Court – Scope includes pavement reclamation and minor curb repair from McAndrews Road south approximately 1,900 feet. This project is planned for 2020 construction and is currently in design. Bid opening is planned for March 12, 2020. A meeting with residents is scheduled after the bid opening to discuss the construction of ‘ribbon’ curb along the corridor. • Dunmore Storm Lift Station – Scope includes the construction of a stormwater lift station in the Dunmore subdivision and connection to existing force main. Construction is ongoing and is nearly completed for the year. Initial start up and control programming has been performed. Gen erator connection tests will be performed in the spring. Restoration will be completed in 2020the spring. • Shannon Pond Outlet Feasibility Study – Scope includes reviewing potential routes for stormwater outlet at Shannon Pond. Because of the land locked location outlet will be a significant undertaking. Initally study work is anticipated in February 2020. Information from this study will be used to establish future improvements necessary to reduce the potential for structure flooding. • TH 3 Drainage Improvements – Scope includes improving the stormwater crossing at MN Hwy 3 between Dunmore and Harmony subdivisions. This is a joint project 3 between the City of Rosemount and MnDOT. Design in completed and work is planned for 2020. Bid opening is planned for February 6, 2020. The following list is the current and planned developer projects. • Bella Vista 6 – Scope includes construction of utilities and paving from Aulden Avenue to the cul-de-sac approximately 850’ north east as well as 19 single family residential (SFR) lots of a planned total 158. In addition, there is a temporary sanitary sewer lift station that will be installed until trunk sewer is extended at a futu re date. Utilities and base course are in place and the lift station is under construction now. Wear course is planned for 2020. • Bella Vista 7 – Scope will include construction of utilities and paving from a temporary connection to the Autumn Path extension (see above) west approximately 1500 feet as well as 26 SFR lots of a planned total 158. Actual construction cannot occur until Autumn Path is construction to allow access as this portion of Bella Vista is currently ‘land locked’. Grading is completed. • Biscayne Business Park – Scope includes construction of utilities and paving from Biscayne Avenue to the cul-de-sac approximately 750’ west as well as 8 commercial lots and a temporary connection to the Metropolitan Council Environmental Services (MCES) interceptor line. This connection will be changed once Biscayne Avenue is reconstructed. Paving will be done in 2020. • Caramore Crossing – Scope includes construction of utilities and paving from Akron Avenue and from Bonaire Path as well as 82 SFR lots of a planned total 177. This project is planned for 2020 construction and is currently in design. • Dunmore – Scope includes construction of utilities and paving from 132nd Street as well as 30 SFR lots of a planned total 87. This project is nearly complete, wear course has been done. • Dunmore 2 – Scope includes construction of utilities and paving from 132nd StreetCaffery Court as well as 25 SFR lots of a planned total 87. Project is completed for the season with utilities and base course in place. Wear course will be insta lled in 2020. • Greystone 7 – Scope includes construction of utilities and paving as well as 46 SFR lots of a planned total 287. Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. • Greystone 8 – Scope includes construction of utilities and paving as well as 56 SFR lots of a planned total 287. Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. • Harmony Parkview – Scope includes construction of utilities and paving as well as 22 townhomes. Utilities are city owned and the streets are private. • Harmony Parkview 2nd – Scope includes construction of utilities and paving as well as 26 townhomes. Utilities will be city owned and the streets are private. This project 4 will also fill temporary stormwater ponding on the east side of MN Hwy 3. This project is planned for 2020 construction. • Harmony Villas – Scope includes construction of utilities and paving as well as 42 townhomes. Utilities are city owned and the streets are private. Utility construction is complete. • Harmony Villas 2 – Scope includes construction of utilities and paving as well as 26 townhomes. Utilities are city owned and the streets are private. Utility construction is complete. • Meadow Ridge 2nd – Scope includes construction of utilities and paving as well as 29 SFR lots of a planned total 154. Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. • Meadow Ridge 3rd – Scope includes construction of utilities, paving and a temporary sanitary sewer lift station as well as 28 SFR lots of a planned total 154. This project is planned for 2020 construction. • Morrison (Downtown redevelopment) – Scope includes redevelopment of the area west of TH 3 in proximity to Shenanigans. Mixed commercial and apartments are planned for this area. Project is currently in the planning stage.Project was approved at the February 4 City Council meeting. Design is currently in progress. Work is expected to begin this year. • Prestwick 17 – Scope includes construction of utilities and paving, including the completion of Addison Avenue to a temporary dead end to the east as well as 26 townhomes. Utilities will be city owned and the streets are private. Project is completed for the season with utilities and base course in place. Wear course will be installed in 2020. • Prestwick 18 – Scope includes construction of utilities and paving as well as 40 townhomes. Utilities will be city owned and the streets are private. Utilities have been installed. Wear course will be installed in 2020. • Prestwick 19 – Scope includes construction of utilities and paving as well as 35 SFR lots. Project is completed for the season with utilities a nd base course in place. Wear course will be installed in 2020. • Prestwick 20 – Scope includes construction of utilities and paving as well as SFR lots. This project is planned for 2020 construction. • Prestwick 21 – Scope includes construction of utilities and paving as well as 24 townhomes. Utilities will be city owned and the streets are private. This project is planned for 2020 construction. • Prestwick 22 – Scope includes construction of utilities and paving as well as 64 townhomes. Utilities will be city owned and the streets are private. This project is planned for 2020 construction. 5 • Wexford Place – Scope includes redevelopment of a single family residentSFR at the intersection of Chippendale Ave and CSAH 46 with an apartment building. Project is currently under construction with a planned completion in 2020. The following is the list of Dakota County/City of Rosemount projects. • CR 73 (Akron Ave) – Scope includes the reconstruction of Akron Avenue from Bonaire Path to the Rosemount city limit. It also includes the construction of a trail under pass near Flint Hills Soccer Complex. Finally, it includes pavement rehabilitation for 124th Court and 121st Street. This project is planned for 2020 construction. Bid opening is planned for February 5, 2020. Bid opening had 8 contractors bidding with an apparent low bid from Northland Grading and Excavating. Contract award will be at an upcoming County Board meeting. • Roundabout Connemara Trail/Diamond Path – Scope preliminary engineering for the construction of a roundabout at this intersection. This project is planned for construction in 2022. There will was be an open house for residents near the project on February 6, 2020 at the Rosemount Community Center. • CSAH 42/CR 73 (Akron Ave) Signal – Scope calls for installation of a traffic signal at the intersection of CSAH 42 and CR 73 (Akron Ave) to address the increase in traffic at this intersection. This project is planned for construction in 2021. • CSAH 42 Visioning Study – This is a study that will look at nearly the entire length of CSAS 42 starting at the western county line (Burnsville) and ending at MN Trunk Highway 52. Future open houses and public engagement opportunities will be promulgated as they are established. 2019 Well 7 Well 8 Well 9 Well 12 Well 14 Well 15 Well 16 Rural 1 Rural 2 2020 Total 2019 Total % Change 2019 2020 DiffJan 8,700 10,600 12,148,300 17,982,600 5,906,400 13,400 19,000 2,470,200 2,817,100 41,376,300 47,443,500 -12.8% 0.45 0.97 0.52Feb0 43,128,500 -100.0% 2.57 -2.57Mar0 37,209,200 -100.0% 2.00 -2.00Q1 Total 8,700 10,600 12,148,300 17,982,600 5,906,400 13,400 19,000 2,470,200 2,817,100 41,376,300 127,781,200-67.6%5.02-5.02Apr047,245,000 -100.0% 3.91 -3.91May062,650,200 -100.0% 6.68 -6.68Jun096,501,900 -100.0% 2.72 -2.72Q2 Total 0 0 0 000000 0206,397,100-100.0%13.31-13.31Jul0111,123,700 -100.0% 6.48 -6.48Aug0118,502,700 -100.0% 6.28 -6.28Sep089,200,600 -100.0% 3.92 -3.92Q3 Total 0 0 0 000000 0318,827,000-100.0%16.68-16.68Oct042,647,000 -100.0% 4.05 -4.05Nov038,993,100 -100.0% 2.28 -2.28Dec045,152,900 -100.0% 1.83 -1.83Q4 Total 0 0 0 000000 0126,793,000-100.0%8.16-8.16Total 8,700 10,600 12,148,300 17,982,600 5,906,400 13,400 19,000 2,470,200 2,817,100 41,376,300 779,798,300-94.7%43.17-43.17Average/Mo8,700 10,600 12,148,300 17,982,600 5,906,400 13,400 19,000 2,470,200 2,817,100 41,376,300 64,983,192 -36.3%Average/Day281 342 391,881 580,084 190,529 432 613 79,684 90,874 1,334,719 2,136,434-37.5%41,376,300 47,443,500 -12.8% 43.17 -43.17* update avg/day denominator each monthRainfall data:https://www.dnr.state.mn.us/climate/historical/acis_stn_data_monthly_table.html?sid=mspthr&sname=Twin%20Cities%20Area&sdate=por&edate=por&element=pcpn&span=annual&counts=no2020 Well Pumping RecordYear To-Date