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Home My WebLink About6.l. Deepwoods Court Improvement Project, City Project 2020 03 Receiving Plans and Authorize Ad for BidI:\City Clerk\Agenda Items\Approved Items\6.l. Deepwoods Court Improvement Project, City Project 2020 03 Receiving Plans and Authorize Ad for Bid.docx EXECUTIVE SUMMARY City Council Regular Meeting: February 18, 2020 AGENDA ITEM: Deepwoods Court Improvement Project, City Project 2020-03: Receiving Plans and Authorize Ad for Bid AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, Director of Public Works/City Engineer Stephanie Smith, PE, Assistant City Engineer AGENDA NO. 6.l. ATTACHMENTS: Resolution; Map APPROVED BY: ELF RECOMMENDED ACTION: Adopt a Resolution Receiving Plans and Specifications and Authorizing the Advertisement for Bids for the Deepwoods Court Improvement Project, City Project 2020-03 BACKGROUND In the Spring of 2019, staff received a request from residents living on Deepwoods Court that the condition of their road be addressed. Deepwoods Court is listed in the 2019 - 2028 Capital Improvement Plan for rehabilitation in 2022. As the pavement condition rapidly deteriorated during the 2018/2019 winter, staff discussed possible repair and maintenance options with the City Council and was directed to move the project forward to construction in 2020. On December 5, 2019, city staff hosted an open house for the residents of Deepwoods Court. The residents expressed concerns about the road condition, drainage and a desire for curb and gutter installation. On December 17, 2019, the Rosemount City Council received the Feasibility Report and called for the Public Improvement Hearing. The hearing was held, and City Council ordered the improvements on January 21, 2020, which is a necessary step under the Minnesota Statute Chapter 429. DISCUSSION The proposed project will reclaim the existing pavement and repave with four inches of asphalt to provide a new pavement surface. At the January improvement hearing, residents requested curb and gutter installation for the full length of Deepwoods. As part of the bid documents, staff has included a bid alternate for installation of ribbon curb so that the cost for this improvement can be established. Staff will meet with residents following the bid opening to discuss the amount for installing ribbon curb with this project. Staff has also contacted Independent School District 196 (ISD 196) regarding the cul-de-sac configuration. ISD 196 stated their policy is to not travel down cul-de-sac roads less than 1 mile in length unless there’s a special need. Because of the traffic and travel speeds staff has requested ISD 196 review this policy. Staff will also provide this information to the neighborhood so they can discuss with ISD 196 as well.. 2 Minor stormwater improvements will include culvert replacement and ditch re-grading of areas that have filled in over time. This street is outside the Metropolitan Urban Service Area (MUSA), so water and sanitary sewer improvements are not included in the scope of work. COSTS & FUNDING The estimated cost for the project is $296,300. This amount includes a 10% contingency and 25% incidentals such as engineering, legal, financing and administrative costs. The cost by improvement type is shown in the table below: Construction Cost Contingency (10%) Indirect Costs (25%)Total Surface Improvements $175,837.50 $19,537.50 $65,125.00 $260,500.00 Storm Sewer Improvements $24,165.00 $2,685.00 $8,950.00 $35,800.00 Totals $200,002.50 $22,222.50 $74,075.00 $296,300.00 PROJECT COST ESTIMATE The project funding for the Deepwoods Court Improvement Project, City Project 2020-03, are shown in the table below. The street improvements will be funded by the Street Improvement Fund and assessment of abutting properties. The storm utility work would be funded by the Storm Utility Fund. PROJECT FUNDING ESTIMATE Street Capital Improvement Fund $169,300 Special Assessment $91,200 Storm Utility Fund $35,800 TOTAL $296,300 Per the Rosemount Special Assessment Policy, the assessment total is 35% of the estimated surface improvement cost: $260,500 * 35% = $91,175 rounded to $91,200 The assessments are proposed to be divided among the 8 properties that have driveway access to Deepwoods Court. The assessment is estimated at: $91,200 / 8 properties = $11,400 per property Please note, this is an estimate. The final assessment amount will be determined at a future assessment hearing and will be based on the actual bids received for the project. The added cost for the requested curb and gutter is estimated at $113,900. This would be a new improvement that, per Rosemount Assessment Policy, would be assessed at 100% of the improvement cost. The proposed assessment per home would increase $14,237.50 for the installation of new curb. Staff recommends Council require all properties within the project area enter a petition and waiver of the 429 process, agreeing to full assessment of the curb and gutter. 3 SCHEDULE Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. CC Approve Plans & Specs and Order Advertisement for Bid February 18, 2020 Bid Opening March 17, 2020 Neighborhood Meeting March 18, 2020 CC Award Contract & Set Assessment Hearing April 7, 2020 CC Assessment Hearing, Approve Assessment Roll May 19, 2020 Construction Start June 2020 Substantial Completion September 2020 SUMMARY Staff recommends Council adopt the attached resolution accepting plans and authorizing advertisement for bids for the Deepwoods Court Improvement Project, City Project 2020-03. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2020 - 27 A RESOLUTION RECEIVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR DEEPWOODS COURT IMPROVEMENT PROJECT, CITY PROJECT 2020-03 WHEREAS, the City Council of the City of Rosemount has ordered the preparation of plans and specifications for Deepwoods Court Improvement Project, City Project 2020-03, and such plans and specifications have been presented to this Council for approval: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota: 1. Such plans and specifications are hereby approved and ordered to be placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Quest CDN an advertisement for bids upon the making of such improvements under such approved plans and specifications for City Project 2020-03. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, specifying the work to be done, stating the bids will be publicly opened on March 17, 2020 at 10:00 o’clock a.m. at the Rosemount City Hall in said City, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City Clerk for five (5%) percent of the amount of such bid. 4. Such advertisement for bids is hereby authorized by the Council. ADOPTED this 18th day of February, 2020. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk "#* ") ")#* ") #* GªWX 12775 12549 12670 12570 12575 12561 12557 12565 12569 12553 12675 12770 4851 12816 12724 12756 12674 12736 12788 12818 4655 12753 12819 12802 12870 12765 12737 12823 12745 12748 4433 12797 12875 12763 12774 12835 12816 12762 12771 12822 12840 4485 1281712826 12807 12827 12799 12735 12781 12789 12825 12545 12475 4245 DEE PWOODS CT MCANDREWS RD Proje ct L ocation "Storm Sewer City Bou ndary 0 225Feet¯Project Location Map Deepwoods Court Improvement Project Rosemount, MN Document Path: K:\015059-000\GIS\Maps\ProjectLocationMap.mxd Date Saved: 12/4/2019 12:52:09 PM1 inch = 225 f eet