HomeMy WebLinkAbout6.b. BylawsI:\ES Task Force\Packets\2020\20200218 ESC Packet\6.b. Bylaws.docx
EXECUTIVE SUMMARY
Environmental & Sustainability Commission Meeting: February 18, 2020
AGENDA ITEM: Environment and Sustainability
Commission Bylaws
AGENDA SECTION:
New Business
PREPARED BY: Brian Erickson, P.E., Director of Public
Works/City Engineer AGENDA NO. 6.b.
ATTACHMENTS: Ordinance; Draft Bylaws APPROVED BY: BLE
RECOMMENDED ACTION: Discuss, update and approve bylaws.
BACKGROUND:
The Rosemount City Council established the Environment and Sustainability Commission (ESC) by at
their February 4, 2020 meeting. As one of the first items of business the ESC should establish bylaws as
appropriate. Prior to the establishment as a commission the Rosemount Environment and Sustainability
Task Force (REST) had approved bylaws.
Staff has reviewed and made some changes regarding the REST bylaws; however, there should be some
discussion regarding these to ensure that they appropriately govern the conduct of the commission.
SUMMARY:
Staff recommends the ESC review and approve the bylaws governing the conduct of the commission in its
duties.
EXECUTIVE SUMMARY
City Council Regular Meeting: February 4, 2020
AGENDA ITEM: Approval of Ordinance establishing an
Environment & Sustainability Commission
AGENDA SECTION:
Consent
PREPARED BY: Logan Martin, City Administrator AGENDA NO.: 6.j.
ATTACHMENTS: Draft Ordinance APPROVED BY: LJM
RECOMMENDED ACTION: Motion to adopt Ordinance-X Establishing an Environment &
Sustainability Commission.
BACKGROUND
The Rosemount Environment and Sustainability Task Force (REST) was first established by the City Council
in 2016 in order to advise the City Council on issues related to the environment and sustainability. Since its
inception, REST has pursued numerous initiatives and assisted with the creation or further implementation
of a number of sustainability focused programs. Notably, the City’s recent involvement with Xcel Energy’s
Partners in Energy Program, along with the placement of a Green Corps Intern this past summer focused
on stormwater, were both successes of REST.
The current term of the task force expired on December 31, 2019, and the task force has expressed interest
in becoming a full-fledged City Advisory Commission (similar to the Planning, Utility, and other
Commissions). At its December 19 regular meeting, the City Council directed staff to develop a draft
ordinance formally establishing the Environment & Sustainability Commission.
Upon adoption of the attached ordinance, the Commission would begin work in the first quarter of 2020 to
update its bylaws and establish a broader foundation upon which to operate going forward.
Currently, REST is comprised of the following 7 individuals:
Renee Burman, Chair Vanessa Demuth
Katherine Koch-Laveen Karen Malkowski
Nathan Marks Victoria Schlautman
John Smith
The terms of these individuals are appropriately staggered to ensure continuity of the group going forward.
Any further appointments to the Commission would be completed with the Council’s pre-existing
Commission application process that takes place each Spring. The attached ordinance also provides an
opportunity for a Youth representative to add diversity to the ESC, which is an idea offered by the current
members.
RECOMMENDATION
Staff recommends the Council approve Ordinance X Establishing an Environment & Sustainability
Commission.
CITY OF ROSEMOUNT
COUNTY OF DAKOTA
STATE OF MINNESOTA
ORDINANCE NO. ________
AN ORDINANCE ESTABLISHING AN ENVIRONMENT
AND SUSTAINABILITY COMMISSION
THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA, ORDAINS as
follows:
Section 1. Title 2 of the Rosemount City Code is amended by adding the following new Chapter 5:
Chapter 5
ENVIRONMENT & SUSTAINABILITY COMMISSION
2-5-1: ESTABLISHMENT OF COMMISSION
2-5-2: ORGANIZATION AND MEETINGS
2-5-3: OATH; COMPENSATION
2-5-4: POWERS AND DUTIES
2-5-1: ESTABLISHMENT OF COMMISSION:
An Environment and Sustainability Commission is hereby established for the City.
The commission shall consist of up to seven (7) members and one (1) youth member appointed
by the City Council. Terms of the members shall be determined in the commission bylaws.
2-5-2: ORGANIZATION AND MEETINGS:
The commission shall elect a Chairperson and Vice Chairperson from its members together
with such other officers it deems necessary. The commission shall meet at least once a month
and shall submit its official meeting minutes to the City Council every month.
2-5-3: OATH; COMPENSATION:
Every appointed member shall, before entering upon the discharge of his or her duties, take an
oath that he or she will faithfully discharge the duties of the office. Compensation for the
members shall be determined by the City Council.
2-5-4: POWERS AND DUTIES:
A. Advice and Recommendations: The commission shall have the duty to advise the City
Council on issues related to sustainability, environmental stewardship, and
opportunities for advancement on those fronts. The commission shall recommend any
policies or initiatives to the City Council that enhance and preserve the environment
and natural resources.
B. Investigate Environmental Opportunities: The commission shall have no power to make
contracts, levy taxes, borrow money or condemn property, but shall have the full power
and responsibility to investigate needed modification or programs to enhance and preserve
the local environment, and to assist the Council in formulating the terms of and the
procedure for accomplishing that goal.
Section 2. This Ordinance shall be effective following its passage and publication.
Adopted this 4th day of February, 2020, by the City Council of the City of Rosemount.
___________________________
William H. Droste, Mayor
ATTEST:
___________________________
Erin Fasbender, City Clerk
Environment and Sustainability Taskforce Commission By-laws
I. DEFINITION
The Environment and Sustainability was established by the City of Rosemount City Council
on February 4, 2020.Taskforce (Taskforce) taskforce will operate until December 31, 2019.
Prior to December 31, 201 9, the City Council will decide to continue or disband the
taskforce.
II. PURPOSE AND SCOPE
The purpose of the Taskforce Commission is to advise the city City council Council on issues
related to the sustainability, environment stewardship and opportunies for advancement on
those fronts. The commission shall recommend anty policies and initiaitives to the City
Council that enhance and preserve the environment and natural resources. sustainability.
The past few years the Rosemount City Council has participated in several programs
involving sustainability measures. Four significant programs were STAR Communities,
Minnesota Green Step Cities, Regional Initiatives and the University of Minnesota’s Resilient
Communities program. These programs provided assistance in many areas however quality
of life and sustainability were two significant issues.
The issue of sustainable city services is a complex topic that includes a wide range of city
services. Rosemount currently has citizen commissions that advise council on: planning
issues, parks and utilities. Although commission members meet once per month and
generally only focus on current city projects, and new development, there are significant
issues around sustainability and citizen engagement that are not being addressed. The City
Council’s objective creating an Environment and Sustainability Taskforce Commission is to
look at areas where we can have a better impact on issues and look for creative ways to
engage residents through education and opportunities to improve neighborhoods.
Taskforce members Members are encouraged to volunteer at community engagement
events such as the Taskforce booth at the Rosemount Home and Business Expo and
Leprechaun Days. Outcomes could be specific projects or recommendations on city policy.
Following are some areas of focus:
• Storm Water Catch Basins and Ponds
• Surface Water Quality
• Water Conservation and Water Reuse
• Energy Usage and Emissions
See attachment A: Environmental and Sustainability Taskforce Charter and Priorities
III. MEMBERSHIP
The Taskforce Commission consists of 9 7 voting members and 1 youth member, all of
whom shall be residents of the City of Rosemount, appointed by the City Council. The
Taskforce would like to increase the size with member volunteers that are not voting
members. The term of Taskforce Commission members may last three years, ending at the
March meeting. Taskforce Commission members may reapply to be appointed by the city
City council Council which occurs in March each year. The requirement for residency does
not apply to citizen volunteers, or students. A city staff representative and ex-officio non-
voting city City council Council member(s) may serve as liaisons.
IV. RESIGNATION
Any member wishing to resign from the Taskforce Commission shall give a written notice of
resignation to the Taskforce chair Chair and city staff representative. The Taskforce chair
Chair shall present the resignation to the TaskforceCommission at its next meeting.
V. ATTENDANCE
Regular Attendance. Regular attendance at meetings by all voting members is necessary if
the Taskforce Commission is to be effective.
Absence from meeting. It shall be the duty of each member to notify the city staff
representative prior to the meeting that he/she will not be attending. The Taskforce
Commission members can vote a member out of the Taskforce due to four or more
absences in a calendar year.
VI. MEETINGS
A. Date and time. Regular meeting dates and times shall be determined by the
TaskforceCommission, but currently are scheduled for the third Tuesday of each month.
B. Place. Meetings shall be held in the City Hall conference room unless otherwise noted.
C. Special Meeting. Special meetings may be called by the Chair, any four members of the
Taskforce or the city City councilCouncil. The members must be notified of the call for a
special meeting at least three (3) days before the date of the meeting.
D. Meetings with city City council Council as deemed necessary.
E. Minutes. City staff will prepare the minutes after each meeting.A member of the
Taskforce will be chosen by the Taskforce to record minutes for each meeting. The
minutes will be share with the city representative to be included in the next meeting
packet.
F. Report to City Council. The Taskforce Commission Chair, ex-officio council member or
city representative will provide an annual report to the city City council Council at either
a council Council meeting or work session.
VII. ORGANIZATION
Chair personPerson. The chairChair person Person shall preside over all meetings and be
selected annually by the members, typically at the January April meeting each year. The
Chairperson Chair Person may assign specific tasks to members, with the consent of the
members, establish subcommittees and assist with developing meeting agendas.
Vice-chairpersonChair Person. The viceVice- chairperson Chair Person shall preside over
meetings in the absence of the chairpersonChair Person.
Staff. A city staff representative shall distribute the agenda packet to each member prior to
the meeting either electronically or paper version.