HomeMy WebLinkAbout2.a. Deepwoods Court Improvement Project, City Project 2020-03 Curb DiscussionI:\City Clerk\Agenda Items\Approved Items\2.a. Deepwoods Court Improvement Project, City Project 2020-03 Curb Discussion .docx
EXECUTIVE SUMMARY
Special City Council Work Session: April 16, 2020
AGENDA ITEM: Deepwoods Court Improvement Project,
City Project 2020-03: Curb Discussion
AGENDA SECTION:
Discussion
PREPARED BY: Brian Erickson, PE, Director of Public
Works/City Engineer AGENDA NO. 2.a.
ATTACHMENTS: None APPROVED BY: LJM
RECOMMENDED ACTION: Discussion and direction regarding the installation of ribbon
curb in Deepwoods Court
BACKGROUND
In the Spring of 2019, staff received a request from residents living on Deepwoods Court that the City of
Rosemount address the condition of their road. As a result, City Council directed staff to move the project
forward to construction in 2020. During the design process, the residents requested that curbing be
considered. This was included as an alternate item to the bid.
DISCUSSION
Bids were opened on March 24, 2020 and staff recommends that the low bid be accepted, and a contract
be awarded to Bidder B. There is one remaining item to be resolved, which is the neighborhood’s request
to have curbing installed. Should the Council direct that curbing be included in the contract this will
change the contract award to Bidder A because they were the low bid for both street and curb. It’s
important to note, however, there would be an increase in the city’s cost share for the project should
Bidder A receive the contract. The table below shows the engineer’s estimate along with the two lowest
bids on the project.
The table shows that the initial estimate of city cost was $184,640.30 which is a combination of 65% of the
street and 100% of the storm costs. Bidder B bid would have a city cost share of $182,112.74 which is
$2,527.56 below the estimated cost.
Based on conversations with the neighborhood, the property owners are willing to pay for 35% of the cost
of installing the curb and are requesting that the city pay for the additional 65%. However, per city
assessment policy any new improvements are assessed at a cost of 100%. In either case, if the curb is
installed the city cost share would be an increase of at least $16,944.36, which would be all Storm Water
Fund.
Should the city cover the 65% as requested by the neighborhood the city’s cost would increase $44,120,40
above Bidder B. That cost is a combination of $16,944.36 from the Storm Water Fund and $27,175.04
street funding.
2
Through the life cycle of Deepwoods Court, minimal maintenance has been performed. However, the
maintenance that was performed was in line with maintenance that was typically performed on city streets
in the past. Staff has been working to improve the routine maintenance in order to extend the life of all
city streets. Finally, the staff has done some evaluation of potential maintenance savings that a curb would
provide. Based on that review, it is estimated that the best-case scenario is a 12+ year pay back on the
additional costs for curb installation should the city agree to share the cost for curb installation.
RECOMMENDATION
Staff requests Council direction on curb installation for the Deepwoods Court Improvement Project, City
Project 2020-03.
Estimate Bidder B
Curb Assessed
at 100%
Curb Assessed
at 35%
Base Bid only
(curb n/a)
TOTAL PROJECT COST 342,537.00$ 323,266.67$ 323,266.67$ 263,009.45$
Street Improvement (City Share)157,795.30$ 153,029.08$ 180,205.12$ 150,236.74$
Storm Sewer (Storm Fund)26,845.00$ 46,028.02$ 46,028.02$ 31,876.00$
Assessments 157,896.70$ 124,209.57$ 97,033.53$ 80,896.71$
TOTAL PROJECT FUNDIN 342,537.00$ 323,266.67$ 323,266.67$ 263,009.45$
Assessment per Lot (8 lots)19,737.09$ 15,526.20$ 12,129.19$ 10,112.09$
TOTAL CITY SHARE 184,640.30$ 199,057.10$ 226,233.14$ 182,112.74$
Additional City Cost above Bidder B 16,944.36$ 44,120.40$
Bidder A
CITY COST BREAK DOWN