HomeMy WebLinkAbout6.i. 2019 Street Improvement Project – Phase 2, City Project 2019-01, Declare Costs and Set Assessment HearingI:\City Clerk\Agenda Items\Approved Items\6.i. 2019 Street Improvement Project – Phase 2, City Project 2019-01, Declare Costs and Set Assessment
Hearing.docx
EXECUTIVE SUMMARY
City Council Meeting: May 5, 2020
AGENDA ITEM: 2019 Street Improvement Project –
Phase 2, City Project 2019-01, Declare
Costs and Set Assessment Hearing
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, PE, Director of Public
Works/City Engineer AGENDA NO. 6.i.
ATTACHMENTS: Resolution APPROVED BY: LJM
RECOMMENDED ACTIONS: Motion to Adopt a Resolution Declaring Costs and Calling
for Hearing on the Proposed Assessments for the 2019 Street Improvement Project –
Phase 2, City Project 2019-01
BACKGROUND
This project was previously bid along with a section
of Connemara Trail, in the summer of 2019. The
lowest responsible bid received at that time was
$798,261.35 over the engineer’s estimate. On July 16,
2019, City Council rejected those bids and separated
Connemara Trail for rebid and construction in 2019.
On February 5, 2020, City staff received five bids for
the 2019 Street Improvement Project-Phase 2, City
Project 2019-01.
Phase 2 includes the streets shown on the adjacent
map. Also included in the project is mill and overlay
of the Fire Station #2 parking lot, the park and ride
lot on TH 3 and Connemara Trail on either side of
the bridge to address pavement heaving.
The attached resolution would set the date for the
Public Assessment Hearing, which is a necessary step
under the Minnesota Statute Chapter 429. The
hearing would take place at the Council meeting on
June 16, 2020.
COSTS & FUNDING
On April 21, 2020, the City Council awarded the
contract for construction to McNamara Contracting.
The project costs are summarized on the following
page by improvement type:
2
Improvement Type Bid Amount 5% Contingency
25% Indirect
Cost Final Cost
Surface
Improvements $2,173,745.70 $108,687.29 $543,436.43 $2,825,869.41
Water Improvements $30,260.01 $1,513.00 $7,565.00 $39,338.01
Sanitary
Improvements $29,250.00 $1,462.50 $7,312.50 $38,025.00
Stormwater
Improvements $149,505.00 $7,475.25 $37,376.25 $194,356.50
Parking Lots $122,970.62 $6,148.53 $30,742.66 $159,861.81
Totals $2,505,731.33 $125,286.57 $626,432.83 $3,257,450.73
The proposed funding for this project is provided below:
Fund Cost
Municipal State Aid $2,384,663.06
Assessments $441,206.35
Utility Fund Water $39,338.01
Utility Fund Sanitary $38,025.00
Utility Fund Storm $194,356.50
General Fund $159,861.81
Totals $3,257,450.73
The proposed assessments are shown below. In accordance with the Rosemount Assessment Policy,
calculations are determined based on units and linear front footage. Since the roads in this project are
collectors, wider than a local road, the assessments are prorated based property type and the width of the
streets vs. a typical local street. More details on the calculations will be presented at the public assessment
hearing along with a proposed assessment roll. A summary of assessment rates is shown below:
Property Type Assessment Rate
Single Family $2,559.90 / unit
Multi-Family $28.07 / front foot
Commercial $31.95 / front foot
SCHEDULE
Should the Council approve this resolution, the proposed project schedule is shown below. Items marked
“CC” will require City Council approval in order to move forward with the project.
Neighborhood Meeting* May 2020
Public Hearing on Proposed Assessments June 16, 2020
CC Approve the Assessment Roll
Construction Start June 2020
Substantial Completion Fall 2020
3
*Due to COVID 19 distancing recommendations, it is likely this meeting will be held via video- or
teleconference.
RECOMMENDATION
Staff recommends Council adopt a resolution to declare the costs to be assessed, order the preparation of
the proposed assessment roll, and set a public hearing on assessments.
1
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2020 - 59
A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT, AND CALLING
FOR HEARING ON THE PROPOSED ASSESSMENT
2019 STREET IMPROVEMENT PROJECT – PHASE 2, CITY PROJECT 2019-01
WHEREAS, a contract has been let for the 2019 Street Improvement Project – Phase 2, City Project
2019-01, the improvement of:
• Dodd Boulevard between Shannon Parkway and Chippendale Avenue;
• Chippendale Avenue between 145th Street and 160th Street (CSAH 46);
• 151st Street between Shannon Parkway and Chippendale Avenue;
• Cimarron Avenue between 151st Street and 150th Street (CSAH 42);
• Claret Avenue; and
• Crestone Avenue
by mill or pavement reclamation, overlay, pedestrian ramp upgrades and minor curb and gutter and
utility improvements and the contract amount for such improvement is $2,505,731.33, and the expenses
incurred or to be incurred in the making of such improvement amount to $751,719.40 so that the total
cost of the improvement will be $3,257,450.73.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Rosemount, Minnesota:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$431,581.32 and the portion of the cost to be assessed against benefited property owners is
declared to be $441,206,35.
2. Assessments plus applicable fees shall be payable in equal annual installments extending over a
period of 10 years, the first of the installments to be payable with general taxes for the year 2020,
and shall bear interest at the rate of 2% per annum above the interest rate paid by the City for its
bonds from date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or parcel of land
within the district affected, without regard to cash valuation, as provided by law, and she shall file a
copy of such proposed assessment in her office for public inspection; and
BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota:
1. A hearing shall be held on the 16th day of June, 2020 in the Council Chambers at 7:00 p.m., or as
soon thereafter as possible, to pass upon such proposed assessment, and at such time and place, all
persons owning property affected by such improvement will be given an opportunity to be heard
Resolution 2020-59
2
with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be
published once in the official newspaper at least two weeks prior to the hearing. The published
notice shall state that the Council is meeting to consider the proposed assessment and will state the
date, time, and place the of the hearing.
3. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in
the assessment roll not less than two weeks prior to the hearings. The mailed notice shall include:
the date, time, and place of the hearing, the general nature of the improvement, the area proposed
to be assessed, the total amount of the proposed assessment, that the proposed assessment roll is
on file with the City Clerk and that written or oral objections by any property owner will be
considered. The notice shall also state that no appeal may be taken as to the amount of any
assessment unless a written objection signed by the property owner is filed with the City Clerk prior
to the assessment hearing or presented to the Mayor at the hearing. The notice shall state the
process and time lines for such appeals and will inform property owners of the existence of any
deferment procedures. The notice shall also state:
1) The amount to be specially assessed against the particular lot;
2) Adoption by the Council of the proposed assessment may be taken at the hearing;
3) The right of the property owner to prepay the entire assessment and the person to whom
prepayment must be made;
4) Whether partial prepayment of the assessment has been authorized by ordinance;
5) The time within which prepayment may be made without the assessment of interest; and
6) The rate of interest to be accrued if the assessment is not prepaid within the required time
period.
ADOPTED this 5th day of May, 2020.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk