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Home My WebLink About20200519 ESC - PACKETAGENDA Environment & Sustainability Commission Tuesday, May 19, 2020 5:30 p.m. Virtual Meeting via Go To Meeting 1. CALL TO ORDER 2. ADDITIONS OR CORRECTIONS TO AGENDA 3. ANNUAL MEETING a. Issuance of Oath – Kristen Andrews & Kim Ciresi b. Election of Commission Officers 4. APPROVAL OF MINUTES a. February 18, 2020 Environment and Sustainability Commission Minutes 5. PRESENTATIONS 6. OLD BUSINESS a. Energy Action Plan (Verbal Report) b. Status of Green Step Cities c. Bylaws d. Commission Meeting Schedule Discussion (Verbal Report) 7. NEW BUSINESS a. Goal Setting 2020 Discussion (Verbal Report) b. Status of Conserve & Preserve Blog 8. ANNOUNCEMENTS a. Chris Watson Resignation 9. EXECUTIVE DIRECTOR’S REPORT a. Set Next Meeting Agenda for June 16, 2020 b. City response to COVID 19 and Community Events (Verbal Report) c. COVID-19 Regulatory Flexibility Requests for Air Permits with MPCA (Verbal Report) 10. ADJOURNMENT ENVIRONMENT & SUSTAINABILITY COMMISSION REGULAR MEETING MINUTES February 18, 2020 CALL TO ORDER Pursuant to due call and notice thereof the meeting of the Environmental & Sustainability Commission (ESC) of the City of Rosemount was called to order on February 18, 2020 at 5:35 p.m. in the Steeple Center Conference Room 202, 14375 S Robert Trail, Rosemount. Attendees included Task Force Members: Renee Burman (chair), Nathan Marks, Karen Malkowski, John Smith (co-chair), and Katie Koch-Laveen. Victoria Schlautman arrived during item 6.c. Staff present included the following; Public Works Director Brian Erickson and Stormwater Specialist Jane Byron. ADDITIONS OR CORRECTIONS TO AGENDA Commissioner Marks requested that adiscussion on clearing the buckthorn in Carroll’sWoods be added to the agenda. APPROVAL OF MINUTES Motion by Malkowski, Second by Marks Motion to approve the minutes of the November 19, 2019 Environmental & Sustainability Task Force (ESC) meeting. Ayes: 4 (Commissioner John Smith withheld vote during meeting due to resignation) Nays: 0. Motion carried. PRESENTATIONS OLD BUSINESS 5.a. Energy Action Plan Commissioner Koch-Laveen provided an overview ofenergy audits that were conducted in Boulder, Colorado and Hastings, Minnesota. Commissioner Burman explained that the Partners in Energy agreement with Xcel Energy has ended. Ms. Burman hopes that the City will continue to implement an energy action plan. Ata future meeting, the commission requested a staff update on who will betaking over the energy action plan. NEW BUSINESS 6.a. Set Meeting Dates for 2020-2021 No issues with meeting dates. Motion by Koch-Laveen, Second by Malkowski Motion to set the 2020 – 2021 Environment & Sustainability Commission meetings. Ayes: 4 Nays: 0. Motion carried. ENVIRONMENT & SUSTAINABILITY COMMISSION REGULAR MEETING MINUTES February 18, 2020 6.b. Bylaws Public Works Director/City Engineer Erickson provided abrief overview ofthe revised bylaws. Members of the commission changed from nine to seven members, with potential for ayouth member. Commissioners and staff discussed changes tothe bylaws. Staff will make the requested changes and bring to the next meeting, March 17, 2020. Mr. Erickson explained that the commission will proceed with the current positions until April 2020. Open positions for the commissions have been advertised. Commissioner interviews will begin on March 4, 2020 prior to the Council Work Session. Commissioner Burman requested while conducting interviews for the ESC, that staff emphasize that commissioners will be expected to participate in community events and volunteer. 6.c. Goal Setting 2020 Discussion Public Works Director/City Engineer Erickson advised waiting until the new commissioners have been sworn in to start the goal setting. Commissioner Malkowski recommended that the commission use the Green Step Cities as a guide for their goal setting. As ofJune 2012, Rosemount isat Step 2. The Commission would like one of their goals to be moving up to Step 3. Mr. Erickson will discuss the goal with City Administrator, Logan Martin. The Commission requested a list of steps of what is needed to get to Step 3. ANNOUNCEMENTS 7.a. John Smith Resignation Commissioner John Smith announced his resignation. Commissioners thanked him for his service. 7.b. Rosemount Highschool Earth Day Cleanup Commissioner Burman stated that Commissioner Demuth has been working with the high school to organize anEarth Day cleanup event. They are still looking for volunteers. EXECUTIVE DIRECTOR’S REPORT 8.a. Set Next Meeting Agenda for March 17, 2020 New members will besworn in during the April 2020 meeting. Since the commission will have seven members, in order to have quorum there will need to be five members present going forward. ADJOURNMENT Commissioner Burman adjourned the meeting at 6:19 p.m. Respectfully submitted, Jessie Paque Recording Secretary EXECUTIVE SUMMARY Environmental & Sustainability Commission Meeting: May 19, 2020 AGENDA SECTION: AGENDA ITEM: Status of GreenStep Cities Old Business PREPARED BY: Jane Byron, Storm Water Specialist AGENDA NO. 6.b. ATTACHMENTS: Rosemount Assessment Report from APPROVED BY: BLEGreenStepCities RECOMMENDED ACTION: Discussion BACKGROUND: The Minnesota GreenStep Cities program is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality of life goals. Cities complete best practice actions to reach a status level ranging from STEP 2to STEP 5. The City ofRosemount iscurrently aSTEP 2 City. Further detail about the City of Rosemount’sGreenStep Cities status can be found on the City’sdetail page at https://greenstep.pca.state.mn.us/city-detail/12405 where anassessment report can also be viewed. The assessment report details what has been completed and what actions are needed toreach the next step in the program. Upon closer review, the City may claim credit or more stars on the following BMPs based on recent program updates: BMP 2.5: Conserve/protect drinking/groundwater resources by creating a water-wise landscaping ordinance/guidance, WaterSense purchasing program, or guidance on rainwater harvesting and home water softener use. https://greenstep.pca.state.mn.us/bp-action-detail/81754 BMP 15.2: Purchase energy used by city government - via the municipal utility, green tags, community solar garden, 3rd party - with a higher renewable percentage than required by Minnesota law. https://greenstep.pca.state.mn.us/bp-action-detail/81826 The City iscurrently looking into whether the following BMPs are being implemented in the City in some form: BMP 4.2: Purchase LEDs for all future street lighting and traffic signals. https://greenstep.pca.state.mn.us/bp-action-detail/81763 BMP 4.3: Replace the city'sexisting street lighting with Dark Sky-compliant LEDs, modifying any city franchise/utility agreement and adding smart grid attributes. https://greenstep.pca.state.mn.us/bp-action-detail/81764 C:\\Users\\jab\\AppData\\Local\\Temp\\6.b. Status of Green Step Cities_596869\\6.b. Status of Green Step Cities.docx BMP 4.8: Replace the city'sexisting traffic signals with LEDs. https://greenstep.pca.state.mn.us/bp-action-detail/81769 The City will keep in mind the following BMPs when constructing the Community Center, Public Works/Police Building, and Water Treatment Plant in future years: BMP 1.5: Document that the new construction or major remodeling of a public building has met the SB 2030 energy standard orhas met or qualified under a green building or energy framework. https://greenstep.pca.state.mn.us/bp-action-detail/81747 BMP 1.7: Install for one or more city-owned/school buildings one of the following efficiency measures: a ground-source, closed loop geothermal system; a district energy/microgrid system; or a rainwater harvesting system for building water use. https://greenstep.pca.state.mn.us/bp-action- detail/81749 SUMMARY: No action required; however, the information provided in the GreenStep Cities Assessment Report can be used for future goal setting. 2 2020CategoryACity: ROSEMOUNT a Step Two GreenStep City as of June 2012 joined 12/20/11 - stWhichassessment? Preliminary; forcity review Final: May 1 recommendation toLMC Assessor and date: Philipp Muessig, 8/28/19 NONOTotalBPsdone: Allrequired* BPs done? Distribution BPsdone? 13 OOOORecommendnewrecognitionat: Step 3 Recognition at aStep 3level involves implementing, ataminimum: CITY BUILDINGS -- Action 1.2 & one additional action from BP #1 COMPLETE STREETS -- BP #11: action 1 & two additional actions PURCHASING -- BP #15: action 1 & one additional action METRICS -- Action 24.2 PREPAREDNESS -- Action 29.1 note: requirementsareforStep3recognition Best practices (required) BPimplemented? Action summary by # and star level achieved Action rules (req. inbold) Distribution BPs done? NOBUILDINGS: 2BPs required; 2done? OO1. Public 1.1 COMPLETE @2STARS – 100+ monthsofdataNO 1 & 2; & one action from 3-7 2. Private 2.1 COMPLETE @3STARS -- RosemountEnvironmentandSustainabilityNO TaskforcealongwithPartnersinEnergyhave ongoingcampaigns:12% any two actions increase (2018-2019) inresidentialelectricitysavings (371new participantsinutilityenergyprograms), estimated1.6MkWhs/yr. saved by 37businessessignedup forenergyassessments 3. New 1or2; one from 3-5 4. Lighting/Signals 2actions with one from 5-8 5. Reuse any oneaction YESLANDUSE: 2BPs required; 2done? 6. Comp Plan 6.1: 1 COMPLETED, 1STAR OO 1 & 2 6.2: COMPLETED, 1STARYES6.3: COMPLETED, 1STAR 6.4: COMPLETED, 1STAR 6.5: COMPLETE @3STARS -- EnergyActionPlanadopted 2018with residential/commercialstrategies: 5% community-wide energyreduction goal by2020with $1Msavingsover 3years 7. Density 7.1: COMPLETED, 1STAR any oneaction 7.2: COMPLETED, 1STARYES7.3: COMPLETED, 1STAR 7.4: COMPLETED, 1STAR 8. Mixed Uses 8.1: COMPLETED, 1 STAR anytwo actions 8.2: COMPLETED, 1STARYES8.3: COMPLETED, 3STARS -- energyconservationin PUDord. 8.5: COMPLETED, 1STAR 8.7: COMPLETED, 1STAR 9. Highway Development any oneaction 10. Conservation Development 10.1: COMPLETED, 2STARS -- cluster developmentallowsatleast50% of thedevelopablelandtobepermanently protectedanyoneactionYES10.5: COMPLETE @2STARS -- conservationeasementsrequiredon all wetlands/wetland buffersduringentitlement; cityrecommendsthatland developersdeed wetlandstocity NOTRANSPORTATION: 2BPs required; 2done? OO11. Complete Green Streets NO 1; & two additional actions 12. Mobility Options 12.1: COMPLETED, 2STAR any two actions 12.2: COMPLETED, 2STARYES 13. Fleets anytwo actions 14. TOD / TDM anytwo actions YESENVIRONMANAGEMENT: 4BPs required; 4done? OOpostunder15.2: 70% ofcityoperations' electricitycomesfrom15. Purchasing NO communitysolargardens) 1; and oneadditional action 16. Trees 16.1: COMPLETED, 1STARYES any two actions 16.5 COMPLETE @3STARS -- tree preservationplansubmittedwiththe gradingpermitorbuilding permitapplication 16.6 COMPLETE @2STARS -- parksdepartmentconductstree inspections forresidents & businesses; grantmoneyusedtoincrease treediversity inresponsetoEAB 17. Stormwater 17.3: COMPLETE @1STAR -- standards relatedon-siterainwater infiltration designandstormwaterrunoffvolumelimitsanyoneactionYES17.5 COMPLETE @1STAR -- education to residents regarding the protection ofsurfacewater 17.6: COMPLETE @3STARS -- saltreductionfrom77to51tons/event, 2018-2019; weeklysalt usereportstocitycouncil 18. Parks & Trails 18.1: COMPLETED, 1STARYES any three actions 18.2: COMPLETED, 1STAR 18.8: COMPLETED, 2STARS -- AdoptaParkprogram; forestrestoration withvolunteers 19. Surface Water 19.2 COMPLETE @2STARS -- ranked17thinthe nationamongcitiesitsYES sizeforthenumberof MayorsWaterPledgesmadetoreduce waterforstatepublicwaters: 4; usageandoneadditionalaction 19.3 COMPLETE @2STARS – City workswiththeWetlandHealth Evaluation Programtoengagecitizenvolunteers 19.4: COMPLETED, 1STAR 20. Water / Wastewater 1 & 2; andone additional 21. Septics 21.1: COMPLETED, 2STAR -- point-of-salenon-compliancecheck any oneaction 21.4: COMPLETED, 1STAR 21.6: COMPLETE @1STARYES 22. Solid Waste 22.4 COMPLETE @1STAR -- Fix-It Clinicpromotedon theCity'swebsiteNO 1or 2; & one from 4-8 23. Local AirQuality anytwo actions YESECON & COMM DEVELOPMENT: 3BPs required; 3BPs done? OO24. Benchmarks & Involvement 24.1 COMPLETE @2STARS -- RosemountEnvironment andSustainabilityNO Taskforce - REST - focused oninnovationandcitizenengagement1 & 2 24.4 COMPLETE @2STARS -- Taskforce isconductinganongoing educationalcampaignbyvisitingdifferentgroupsthroughoutthe community includingschools, churches, andallresidentsatdifferent community events 24.5 COMPLETE @1STAR -- City'senergyactionplanwasdevelopedto identify baselinedataregardingenergyusage 24.6 COMPLETE @2STARS -- YouthCommission 25. Green Businesses 25.2 COMPLETE @2STARS – continuingbusinessoutreachthroughtheYES business blitz, targetedemails, anddoortodooroutreach, ledbyRESTanytwoactions 25.7 COMPLETE @1STAR -- Cityutilizedsocialmedia, electronicsignage atCitybuildingstoemphasizebuyinglocalovertheholidayseason 26. Renewable Energy 26.2 COMPLETE @2STARS – infoonathoroughCitywebpage aboutYES purchasingcleanenergy; insert sentwiththeCitywaterbill regardinganytwoactions energy reduction opportunities/efforts 26.3 COMPLETE @1STAR 27. Local Food 27.2 COMPLETE @2STARS -- ordinanceallows3chickens; norestriction onbeesanyoneactionYES27.3: COMPLETED, 2STARS –communitygardensat 4parks 28. Business Synergies 2, 3or4 29. Climate Adaptation NO action 1 @a2-star level ROSEMOUNT HIGHLIGHTS 5% reduction incommunity energy use from 2018-2020 inPartners in Energy Action Plan resulting in $1M savings over 3years 12% increase (2018-2019) inresidential electricity savings (371new participants inutility energy programs), estimated 1.6M kWhs/yr. saved by37businesses signed upforenergy assessments 70% ofcity operations' electricity comes from community solar gardens Conservation easements required onallwetlands/wetland buffers during entitlement; city recommends that land developers deed wetlands tocity Salt reduction from 77 to51tons/event, 2018-2019; weekly salt use reports tocity council Ranked 17th inthe nation among cities itssize for thenumber ofMayors Water Pledges made toreduce water usage Wetland Health Evaluation Program used byCity toengage citizen volunteers Rosemount Environment and Sustainability Taskforce isconducting anongoing educational campaign by visiting different groups throughout the community including schools, churches, and allresidents atdifferent community events. AYouth Commission also isactive. EXECUTIVE SUMMARY Environmental & Sustainability Commission Meeting: May 19, 2020 AGENDA ITEM: Environment and Sustainability AGENDA SECTION: Commission Bylaws Old Business PREPARED BY: Brian Erickson, P.E., Director of Public AGENDA NO. 6.c. Works/City Engineer ATTACHMENTS: Draft Bylaws APPROVED BY: BLE RECOMMENDED ACTION: Discuss, update and approve bylaws. BACKGROUND: The Rosemount City Council established the Environment and Sustainability Commission (ESC) at their February 4, 2020 meeting. As one of the first items of business the ESC should establish bylaws as appropriate. Prior tothe establishment asa commission, the Rosemount Environment and Sustainability Task Force (REST) had approved bylaws. Staff has reviewed and made some changes regarding the REST bylaws; however, there should be some discussion regarding these to ensure that they appropriately govern the conduct of the commission. As noted in the ordinance and bylaws the commission consists of7 members with their end of term dates as shown in the table below. Name End of Term Renee Burman 3/31/2021 Katherine Koch-Laveen 3/31/2021 Nathan Marks 3/31/2021 Karen Malkowski 3/31/2022 Victoria Schlautman 3/31/2022 Kristen Andrews 3/31/2023 Kim Ciresi 3/31/2023 SUMMARY: Staff recommends the ESC review and approve the bylaws governing the conduct of the commission in its duties. C:\\Users\\jab\\AppData\\Local\\Temp\\6.c. Bylaws_596871\\6.c. Bylaws.docx Environment and Sustainability Commission By-laws I. DEFINITION The Environment and Sustainability was established by the City ofRosemount City Council onFebruary 4, 2020. II. PURPOSE AND SCOPE The purpose ofthe Commission istoadvise the City Council onissues related tothe sustainability, environment stewardship and opportunities for advancement onthose fronts. The commission shall recommend any policies and initiatives tothe City Council that enhance and preserve the environment and natural resources. The issue ofsustainable cityservices isacomplex topic that includes awide range ofcity services. Rosemount currently has citizen commissions that advise council on: planning issues, parks and utilities. Although commission members meet once per month and generally only focus oncurrent city projects, and newdevelopment, there are significant issues around sustainability and citizen engagement that are not being addressed. The City Council’sobjective creating anEnvironment and Sustainability Commission istolookat areas where we canhave abetter impact onissues and lookfor creative ways toengage residents through education and opportunities toimprove neighborhoods. Members are encouraged tovolunteer atcommunity engagement events such asthe Rosemount Home and Business Expo and Leprechaun Days. Outcomes could bespecific projects or recommendations oncity policy. Following are some areas offocus: Storm Water Catch Basins and Ponds Surface Water Quality Water Conservation and Water Reuse Energy Usage and Emissions III. MEMBERSHIP The Commission consists of7members and 1youth member, allofwhom shall beresidents ofthe City of Rosemount, appointed bythe City Council. The term ofCommission members isthree years, ending atthe March meeting. Commission members may reapply tobe appointed bythe City Council which occurs inMarch each year. The requirement for residency does not apply tocitizen volunteers, orstudents. Acity staff representative and ex-officio non-voting City Council member(s) may serve asliaisons. IV. RESIGNATION Any member wishing toresign from the Commission shall give awritten notice of resignation tothe Chair and city staff representative. The Chair shall present the resignation tothe Commission atitsnext meeting. V. ATTENDANCE Regular Attendance. Regular attendance atmeetings byallvoting members isnecessary if the Commission istobeeffective. Absence from meeting. Itshall bethe duty ofeach member tonotify the city staff representative prior tothe meeting that he/she will not beattending. The Commission members can vote amember out due tofour ormore absences inacalendar year. VI. MEETINGS A. Date and time. Regular meeting dates and times shall bedetermined bythe Commission, but currently are scheduled for the third Tuesday ofeach month. B. Place. Meetings shall beheld inthe City Hall conference room unless otherwise noted. C. Special Meeting. Special meetings may becalled bythe Chair, any four members ofthe Commission orthe City Council. The members must be notified ofthe call for aspecial meeting atleast three (3) days before the date ofthe meeting. D. Meetings with City Council asdeemed necessary. E. Minutes. City staff will prepare the minutes after each meeting. F. Report toCity Council. The Commission Chair, ex-officio council member or city representative will provide anannual report to the City Council ateither aCouncil meeting orwork session. VII. ORGANIZATION Chair Person. The Chair Person shall preside over allmeetings and beselected annually by the members, typically atthe April meeting each year. The Chair Person may assign specific tasks tomembers, with theconsent ofthe members, establish subcommittees and assist with developing meeting agendas. Vice Chair Person. The Vice Chair Person shall preside over meetings inthe absence ofthe Chair Person. Staff. Acity staff representative shall distribute the agenda packet toeach member prior to the meeting either electronically orpaper version. EXECUTIVE SUMMARY Environmental & Sustainability Commission Meeting: May 19, 2020 AGENDA SECTION: AGENDA ITEM: Status of Conserve and Preserve Blog Old Business PREPARED BY: Jane Byron, Storm Water Specialist AGENDA NO. 7.b. ATTACHMENTS: None APPROVED BY: BLE RECOMMENDED ACTION: Discuss, Motion to Either Continue or Discontinue the Blog BACKGROUND: Jes Braun was the Minnesota GreenCorps member hosted byRosemount from fall of 2018 through summer of 2019. During her tenure she created the Conserve and Preserve Blog posted on the City’s website. From January through August of 2019, she created 28 blog posts on awide range of topics, including information on city projects, energy, water, and recycling. No new posts have been added since Jes’sdeparture; however, the City recently joined the CleanWaterMN which develops regular blog posts for city use on water quality. Examples of the Conserve and Preserve Blog can beseen at https://ci.rosemount.mn.us/preserve; examples of the CleanWaterMN blogs can be seen at https://www.cleanwatermn.org/blog/. Staff is seeking input on whether to continue with the blog and any changes that may be needed. SUMMARY: Discuss whether to continue the blog. If the decision is to keep the blog inplace, a discussion on having members of the ESC assist with providing some content should follow. C:\\Users\\jab\\AppData\\Local\\Temp\\7.b. Status of Conserve and Preserve Blog_596872\\7.b. Status of Conserve and Preserve Blog.docx EXECUTIVE SUMMARY Environmental & Sustainability Commission Meeting: May 19, 2020 AGENDA ITEM: COVID-19 Regulatory Flexibility Requests AGENDA SECTION: for Air Permits with the MPCA Executive Director’sReport PREPARED BY: Jane Byron, Storm Water Specialist AGENDA NO. 9.c. ATTACHMENTS: None APPROVED BY: BLE RECOMMENDED ACTION: Discussion BACKGROUND: The Minnesota Pollution Control Agency (MPCA) is currently accepting requests for regulatory flexibility from permittees related to COVID-19 https://www.pca.state.mn.us/covid-19/covid-19-and-regulatory- flexibility. The ability torequest regulatory flexibility is anacknowledgement that the current pandemic could affect staffing levels, the ability to stay open, and resources for permittees. The City received a request from a resident to monitor requests for regulatory flexibility for airpermits within City limits. An initial request for information from the MPCA found that as ofApril 14, 2020, the MPCA had not received any requests for regulatory flexibility for air permits within the City of Rosemount. The reporting date for all air permits in the state was extended from April 1 to April 25, 2020. The MPCA shared that most requests that have been received throughout the state have related to extensions for compliance testing. No requests had been received in the state for expanded/increased emissions. The MPCA has updated their website since the City’sinitial request to make information on requests for regulatory flexibility much more readily available. Detailed information on all requests for regulatory flexibility can now be viewed at this webpage https://www.pca.state.mn.us/covid-19/requests-mpca- regulatory-flexibility-due-covid-19. SUMMARY: No action required. C:\\Users\\jab\\AppData\\Local\\Temp\\9.c. COVID-19 Regulatory Flexibility Requests for Air Permits with MPCA_596873\\9.c. COVID-19 Regulatory Flexibility Requests for Air Permits with MPCA.docx