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Home My WebLink About6.h. Autumn Path Extension Project, City Project 2019-07 Declare Costs and Call Assessment HearingI:\City Clerk\Agenda Items\Approved Items\6.h Autumn Path Extension Project, City Project 2019-07 Declare Costs and Call Assessment Hearing.docx EXECUTIVE SUMMARY City Council Regular Meeting: June 2, 2020 AGENDA ITEM: Autumn Path Extension Project, City Project 2019-07 Declare Costs and Call Assessment Hearing AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, Director of Public Works/City Engineer Stephanie Smith, PE, Assistant City Engineer AGENDA NO. 6.h. ATTACHMENTS: Resolution APPROVED BY: LJM RECOMMENDED ACTION: Motion to Adopt a Resolution Declaring Costs and Calling the Assessment Hearing for Autumn Path Extension Project, City Project 2019-07. BACKGROUND The Autumn Path Improvement Project, City Project 2019-07, would consist of construction of a 42-foot wide asphalt collector roadway with curb and gutter. Pedestrian facilities will include a trail on the east side and sidewalk on the west side of the road. Storm pipe will be constructed to ponds within the Bella Vista development. Raw and potable watermain will be installed along the road along with some sanitary sewer. On May 19, 2020, the Rosemount City Council awarded the contractor for this project. This item is before Council to reschedule the assessment hearing date to July 7, 2020 to comply with public noticing deadlines. COSTS & FUNDING The estimated total project cost is $1,963,172.90. This amount includes 5% for contingency and 25% for incidentals such as engineering, legal, financing and administrative costs. The cost by improvement type is shown in the table below. Construction Cost Contingency (5%) Indirect (25%) Total Street Improvements $991,787.50 $49,589.38 $247,946.88 $1,289,323.75 Stormwater $195,224.00 $9,761.20 $48,806.00 $253,791.20 Sanitary Sewer $55,403.50 $2,770.18 $13,850.88 $72,024.55 Water $267,718.00 $13,385.90 $66,929.50 $348,033.40 Total $1,963,172.90 2 The funding anticipated for the project is shown in the table below. The street and storm improvements will be funded by developer fees and assessment of abutting property. The City used a special benefit appraisal of the benefitting property to assist with determination of the assessment amount. Utility work would be funded by the respective utility core funds. PROJECT FUNDING ESTIMATE Developer Fees (to be collected with Bella Vista subdivisions) $644,661.88 Special Assessment (PID 34-02200-25-010) $644,661.88 Sanitary Core Fund $72,024.55 Water Core Fund $348,033.40 TOTAL $1,963,1722.90 On December 3, 2019 several of the property owners of the property proposed for assessment attended the improvement hearing with concerns. Staff has sent a Petition and Waiver to the property owners to execute if they would like to defer the assessed amount for 10 years, or until the subdivision of the property, whichever occurs first. SCHEDULE Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. Neighborhood Meeting June 4, 2020 CC Assessment Hearing, Approve Assessment Roll July 7, 2020 Construction Start June 2020 Substantial Completion Fall 2020 Last lift of Paving/Restoration Summer 2021 RECCOMENDATION Staff recommends Council adopt the attached resolution declaring project costs and call the assessment hearing for the Autumn Path Extension Project, City Project 2019-07. 1 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2020 - 76 A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT AUTUMN PATH EXTENSION PROJECT, CITY PROJECT 2019-07 WHEREAS, a contract has been let for the Autumn Path Extension Project, City Project 2019-07, and the contract amount for such improvement is $1,510,133.00, and the expenses incurred or to be incurred in the making of such improvement amount to $453,039.90 so that the total cost of the improvement will be $1,963,172.90. NOW, THEREFORE, BE IT RESOLVED by the City Council of Rosemount, Minnesota: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $420,057.95, the portion of the cost of such improvement to be paid by development fees is $644,661.88 and the portion of the cost to be assessed against benefited property owners is declared to be $644,661.88. 2. Assessments plus applicable fees shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with general taxes for the year 2020, and shall bear interest at the rate of 2% per annum above the interest rate paid by the City for its bonds from date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection; and BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: 1. A hearing shall be held on the 7th day of July, 2020 in the Council Chambers at 7:00 p.m., or as soon thereafter as possible, to pass upon such proposed assessment, and at such time and place, all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. The published notice shall state that the Council is meeting to consider the proposed assessment and will state the date, time, and place the of the hearing. 3. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in Resolution 2020-76 2 the assessment roll not less than two weeks prior to the hearings. The mailed notice shall include: the date, time, and place of the hearing, the general nature of the improvement, the area proposed to be assessed, the total amount of the proposed assessment, that the proposed assessment roll is on file with the City Clerk and that written or oral objections by any property owner will be considered. The notice shall also state that no appeal may be taken as to the amount of any assessment unless a written objection signed by the property owner is filed with the City Clerk prior to the assessment hearing or presented to the Mayor at the hearing. The notice shall state the process and time lines for such appeals and will inform property owners of the existence of any deferment procedures. The notice shall also state: 1) The amount to be specially assessed against the particular lot; 2) Adoption by the Council of the proposed assessment may be taken at the hearing; 3) The right of the property owner to prepay the entire assessment and the person to whom prepayment must be made; 4) Whether partial prepayment of the assessment has been authorized by ordinance; 5) The time within which prepayment may be made without the assessment of interest; and 6) The rate of interest to be accrued if the assessment is not prepaid within the required time period. 4. This Resolution supersedes Resolution 2020-63 which originally set the public hearing for June 16, 2020. ADOPTED this 2nd day of June, 2020. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk