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HomeMy WebLinkAbout2.d. Discuss Technology Task Force EXECUTIVE SUMMARY City Council Work Session: August 4, 2020 AGENDA ITEM: Discuss Technology Task Force AGENDA SECTION: Discussion PREPARED BY: Logan Martin, City Administrator AGENDA NO. 2.d. ATTACHMENTS: DRAFT Guiding Document for Task Force APPROVED BY: LJM RECOMMENDED ACTION: Review guiding document and discuss next steps BACKGROUND One of the items listed in the City Council’s 2020-2021 Goals and Initiatives is to explore the creation of a citizen-led Technology Task Force. This Task Force would work with City Staff to explore technological improvements that could be made across City operations, including our internal practices as well as some Smart-City Technologies that could occur throughout the community. Councilmember Weisensel took the initiative to craft the attached document to begin the conversation with the Council as to what this Task Force could broadly be working on. Our GIS Analyst Aaron Menza has stepped up and volunteered to serve as the staff liaison to this group. Aaron is very technologically minded and will be a good asset to lead the citizens that are selected to serve the Task Force. Staff would ask that the Council discuss the attached guiding document for the Task Force, and provide direction on next steps (recruiting members, timeframe for the Task Force, etc.) RECOMMENDATION Staff recommends the Council review the attached guiding document for the Technology Task Force and discuss next steps. Rosemount Technology Task Force-DRAFT 07.31.20 Purpose: Identify, investigate, and recommend Smart City / information technology solutions for the City of Rosemount to provide effective, efficient, and engaging tools for Council, City staff and City residents. Goals/Outcomes 1. Solutions are purpose based a. Allow for greater customer service b. Improve communication in support of connectivity and situational awareness c. Enhance City business operations and service flexibility 2. Solutions provide value and savings a. Provide durable / long life / upgradable solutions b. Balance one-off vs enterprise-wide solutions, modular vs stand alone, cloud vs onsite c. Improve efficiency / productivity to maximize resources in support of resident service 3. Solutions increase safety & security with transparency. a. City business/enterprise continuation during emergencies and pandemics b. Protects residents, staff, and Council information c. Enhance visibility of appropriate data and information Scope 1. Recommendation Outcomes and Actions a. Overall SWOT Analysis b. Prioritized Needs and Opportunities c. Roadmap and Timeline to implement i. Short Term-implementable within 6-12 months ii. Medium Term-implementable 1-3 years iii. Long Term-+3 years d. Cost / Options 2. Smart City and Information Technology Needs / Opportunity Recommendations a. Business Tools for City Staff and Council i. Communication/Transparency/ Education/Training/Metrics 1. Dashboard / Portal ii. Assets Management / Fleet / Capital Buildings (Cartegraph capabilities, GIS) iii. Processes-enterprise wide and department (i.e. financial, HR, admin) b. Smart City technologies for City Staff and Residents i. Communication/Transparency/ Education/Training/Metrics 1. Dashboard / Portal ii. Enterprise wide (water meters, traffic cameras, park counters) iii. Partner connections (County, State (i.e. MNDOT, DEED) 3. Taskforce a. Duration-4th Qtr. 2020 thru EOY 2022 b. Communication to Council-Quarterly update c. Participants-Residents / Staff/ OtherStaff 4. Definitions a. SMART- Self-Monitoring Analysis And Reporting Technology b. Smart City - A smart city is an urban area that uses different types of electronic Internet of things sensors to collect data. Insights gained from that data are used to manage assets, resources and services efficiently; in return, that data is used improve the operations across the city c. Information Technology- use of computer and telecommunication systems for storing, retrieving, and sending information.