HomeMy WebLinkAbout9.a. CARES Act Funds allocations
EXECUTIVE SUMMARY
City Council Regular Meeting: September 1, 2020
AGENDA ITEM: Allocation of CARES Act Funds AGENDA SECTION:
New Business
PREPARED BY: Logan Martin, City Administrator AGENDA NO. 9.a.
ATTACHMENTS: 360 Communities request, Fairview
Hospitals request, Resolution 2020 - 95 APPROVED BY: LJM
RECOMMENDED ACTION: Motion authorizing allocation of a subsequent allotment of
CARES Act funds, as presented.
BACKGROUND
City staff has continued to work with local, state, and federal partners as we continue allocating our
$1,833,933 in CARES Act funds. Because our funds have been received by the City, we are now required
to submit monthly expense reporting to the Department of Management and Budget, and all funds must be
expended by November 15, 2020. At the August 4 meeting the City Council allocated $500,000 to create
the Rosemount CARES business grant program. Staff is prepared to request the next phase of funding
allocations from the City Council.
As a reminder, in August staff broadly presented the below allocation of funds.
Proposed Funding Categories Estimated Allocation of Funds
Necessary expenditures to protect staff and
residents (PPE, Facility updates, teleworking)
$110,000
Rosemount CARES Business Grant Program $500,000
Costs for a portion of Public Safety Salaries
impacted by COVID-19
$1,200,000
Currently, staff is requesting the Council authorize allocation of the following expenses.
Funding Categories Allocation of Funds
Necessary expenditures to protect staff and
residents (PPE, Facility updates, teleworking)
$60,646.83
360 Communities grant $50,000
Fairview Hospitals grant $53,348
Necessary Expenditures for City Operations
This category of funds includes personal protective equipment already acquired, including masks, plexiglass,
cleaning solutions, and increased janitorial services. Also included is technological equipment needed to
facilitate teleworking for staff during the pandemic, including laptops, internet boosters, and computer
equipment. These costs are continuing to be incurred, so additional allocations within this category will be
forthcoming. Currently, $60,646.83 has been expended and is requested in tonight’s action.
360 Communities
The CARES Act funding guidance establishes allowable costs within public health response, providing food
to vulnerable populations, and rent support / eviction prevention. Our partners at 360 Communities
complete the large majority of these tasks on our behalf and are integral partners in the delivery of these
services. As such, 360 Communities submitted the attached grant request and subsequent documentation
to support a $50,000 allocation of CARES Act funds. It is staff’s understanding that the cities of Burnsville
and Apple Valley will also be allocating funds to 360 Communities.
This grant would support 360 Communities in 3 key areas; staffing costs, food for distribution, and utilities.
Annually more than 5,000 people are served at the Rosemount Family Resource Center (FRC), along with
250-300 families receiving food monthly. The staffing funds would support the work of the FRC
Coordinator and a Financial Support Worker, both of which are key members in the FRC’s service delivery.
The Coordinator is responsible for daily operations of the facility, volunteer management, food acquisition,
and oversight of eviction prevention work. The Financial Support Worker assists families as they navigate
financial assistance resources, including rent and eviction prevention, tax preparation, and financial
management.
Funds utilized for food acquisition and utility payment are straightforward and are crucial to the FRC’s
operations.
Fairview Hospitals
CARES Act funding allows for the utilization of funds for expenses in health care and human services
directly related to the COVID-19 pandemic. As such, Fairview Ridges hospital has submitted requests to
multiple cities within Dakota County. Submitted documentation to the City of Rosemount is attached and
discussed below.
A grant of $53,348 is requested, which reflects Rosemount’s proportion of impatient admissions to Ridges
(6.12%) of their overall COVID-19 costs from March through June ($871,994). Staff requested additional
information about Rosemount’s utilization of Fairview Ridges and the Rosemount Fairview clinic, which is
detailed below.
• 33% of Rosemount residents admitted to a hospital in 2019 went to Ridges
• An additional 25% Rosemount residents needing hospitalization were admitted to a sister Fairview
Hospital
• 4,278 Rosemount residents visited the Ridges Emergency Department in 2019
• Rosemount Fairview clinic boasted 16,073 in 2019 (specific City data not available)
The specific utilization of the grant is detailed in the July 31st letter from Fairview, including Supply and
Equipment costs, Infrastructure Costs, and Training / Educational costs.
Numerous other cities in Dakota County received similar requests from Fairview, and it is staff’s
understanding that all cities are still in the consideration phase regarding this request.
Based upon currently available guidance on utilization of the CARES Act, the allocations discussed above
are allowable and prudent uses of the City’s funds. Additional allocations will be forthcoming on future
Council agendas, as all of the funds received must be allocated by the City by November 15, 2020.
RECOMMENDATION
Staff recommends the City Council authorize a resolution providing for the allocation of CARES Act
funds, as presented above.
501 E. Highway 13, Suite 112 | Burnsville, MN 55337 | P 952.985.5300 | F 952.985.4015 |
360Communities.org
August 3, 2020
Attn: Logan Martin
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
Dear Rosemount City Council,
I understand that the Council is determining how to utilize CARES Act funding and request your
consideration in using $50,000 to support 360 Communities. Annually, we serve more than 5,000 people
from the Rosemount Family Resource Center and Food Shelf with 1,000 of those individuals being
Rosemount residents. The services we deliver throughout Rosemount provide people with food and
basic need support, housing stability, referral to employment resources, help with medical and utility
costs, safety from domestic and sexual violence, assistance with education, and youth development.
COVID-19 has exacerbated the challenges people are facing and increased our costs. We are committed
to meeting the increased demand now while building the capacity required to support people through the
long and uncertain “recovery” phase. CARES Act funding from the City of Rosemount would help us
accomplish our mission with increased sustainability during this unprecedented time.
360 Communities is a multi-purpose non-profit human services organization that serves more than
16,000 individuals annually from over 40 locations, including Rosemount. We have been serving Dakota
County and surrounding communities for over 45 years, carrying out the mission, “360 Communities
delivers safety and stability that improves lives.” Our mission drives programming throughout the three
main program areas of: Community Resources, Violence Prevention and Intervention, and School
Success. Youth, families, and individuals accessing services are met with a holistic approach and treated
with dignity, while gaining access to a comprehensive network of resources to assist in meeting their
basic needs and supporting them in building longer-term stability.
CARES Act funding would be used to cover critical business costs including payroll, cleaning and
sanitizing, food, waste disposal and recycling. This would increase organizational stability during a time
when we have not been able to hold our normal fundraising events due to the COVID-19 restrictions. I
am grateful for the long standing relationship and high levels of trust that we share with the City of
Rosemount. This includes service delivery over the years from the Rosemount Family Resource Center
and Food Shelf, ISD 196, as well as the Rosemount Police Department. 360 Communities would
leverage this funding to strengthen Rosemount residents now and support the broader community
recovery efforts into the future.
Thank you for your consideration. Please contact me directly for additional information if appropriate
at 952-985-4080 or jmortensen@360communities.org.
Be well,
Jeff Mortensen
President & CEO
City of Rosemount CARES Request
360 Communities
$50,000 to fund Operations at Rosemount Family Resource Center
August 2020-November 2020
Staffing Costs: $31,800.00
• Supports a portion of the salary of the Rosemount Family Resource Center Coordinator who
oversees all daily operations, volunteers, and staff at the site. Responsible for all food shelf and
resource center operations, coordinating with community partners and oversight of eviction
prevention work.
• Supports a portion of the salary of the Rosemount Family Resource Center Financial Support
Worker position. This role works with families to help them to both navigate financial assistance
resources through Dakota County and CAP and also provides financial assistance resources to
assist in paying rent and utility bills in order to avoid eviction. Even with the moratorium in place
there continues to be a need for this type of work. We are working closely with Dakota County
to outreach to households who are behind on rent and utilities to help them be current on their
payments so that when the moratorium ends these families are not at risk of eviction.
Food: $14,000.00
• Funds will be used to purchase food at a reduced cost through Second Harvest Heartland and
The Food Group to support the estimated 250-300 households per month who access food
through RFRC.
• Money will be used to prioritize the purchase of fresh and healthy food options for the food
shelf with a focus on produce, lean meat and daily.
Utilities: $4,200.00
• Funds will be used to cover electric and waste costs for the months of August-November. These
services are critical in the daily operations of the Rosemount Family Resource Center.
Equal Opportunity Employer
July 31, 2020
Mayor Bill Droste
City of Rosemount
2875 145th Street West
Rosemount, MN 55068-4997
Dear Mayor Droste:
Thank you once again for your consideration of Ridges Hospital’s Coronavirus Relief Fund
request toward alleviating the financial impact of the COVID-19 pandemic.
As we discussed, the urgent actions that we took at Ridges to care for COVID-19 patients have
been critical to our ability to successfully serve our community, but they have come at a cost. We
have identified and categorized our pandemic-related costs to-date as follows:
Supply and Equipment Costs: Ridges had to purchase a significant amount of Personal Protective
Equipment (PPE) to keep our staff safe. Because of shortages, PPE was not only hard to get, but
prices increased over historic levels. We also acquired additional ventilators, additional monitors,
and other equipment to prepare for a COVID-19 surge.
Infrastructure Costs: Ridges made changes in our heating and ventilating (HVAC) systems to
convert rooms to negative airflow in order to protect staff and other patients. Rooms designated
to house confirmed or suspected COVID-19 patients required negative airflow, so that air was
filtered and safely discharged outside the hospital without recirculation. As described in my
earlier letter, additional Intensive Care Unit (ICU) rooms were converted to negative airflow,
medical/surgical rooms were converted to serve as a COVID cohort unit and additional ICU
rooms, and a fully negative airflow Respiratory Screening Unit was created to serve Emergency
patients.
Training and Education Costs: Additional staff training was performed to better prepare Ridges
staff to care for COVID-19 patients, educate staff on how to properly don and doff PPE without
becoming infected in the process, and train staff deployed to different areas of the organization
due to COVID-related needs and the shutdown of significant parts of our operation.
We respectfully ask that Rosemount allocate $53,348 from the $1,833,933 received by the City
to help Ridges Hospital offset non-reimbursable costs that the hospital has incurred to-date for
supplies and equipment, infrastructure and training and education in response to the pandemic.
The amount we are requesting is the proportional market share of hospital admissions
Rosemount represents within our primary service area. We are making similar requests of
neighboring municipalities.
Ridges Hospital
201 E. Nicollet Boulevard
Burnsville, MN 55337
Equal Opportunity Employer
If you need any additional information or have any questions, please feel free to contact me
directly at bknapp1@fairview.org. Andy McCoy at amccoy2@fairview.org and Mary Edwards
at medward1@fairview.org may also be reached for questions.
We thank you for working with us to understand Ridges Hospital’s extraordinary preparation
efforts and costs incurred to safely care for community residents during the coronavirus
pandemic. We cherish our long-standing partnership with Rosemount as we have served the
community for 36 years pre-COVID-19, continue to care for residents as the coronavirus
pandemic continues, and hope to care for Rosemount residents well into the future.
Warmest regards,
Brian Knapp
Vice President, Operations
cc: Logan Martin, City Administrator
Equal Opportunity Employer
August 14, 2020
Mayor Bill Droste
City of Rosemount
2875 145th Street West
Rosemount, MN 55068-4997
Dear Mayor Droste:
I am writing with more details to support Ridges Hospital’s Coronavirus Relief Fund request.
Of the almost 63,000 COVID-19 cases diagnosed in Minnesota, 4610 or 7.3%, are from Dakota
County (3rd in State). Thirty-three percent of Rosemount residents admitted to a hospital in 2019
were admitted to Ridges Hospital and twenty-five percent more were admitted to a sister
Fairview hospital. As Ridges Hospital cares for almost 60% of Emergency patients in its Primary
Service Area, many Rosemount residents requiring emergency care and hospitalization received
care at Ridges and will continue to do so as the coronavirus pandemic continues.
As we noted earlier, our pandemic-related costs have included supplies and equipment such as
Personal Protective Equipment to keep our staff and patients safe, infrastructure changes to treat
COVID-19 patients and ensure a safe environment for staff and non-COVID patients, and
training and education to prepare staff for the demands of the coronavirus pandemic.
Ridges Hospital received $4,890,597 in CARES Act Provider Relief Funds out of $175 billion
distributed by the U.S. Department of Health and Human Services to hospitals and healthcare
providers. This did help alleviate some of the early impact of COVID-19. Unfortunately, during
the months of March through June, Ridges lost $23,706,236 in revenue due to, for instance,
patients canceling or deferring non-time-sensitive surgeries and other procedures.
Ridges Hospital’s requests of local governments focus solely on the incremental costs due to
COVID-19 which totaled $871,694 from March through June. The amount we are requesting,
$53,348, is the proportional market share of inpatient admissions to Ridges Hospital which
Rosemount represents, 6.12%, multiplied by this cost figure. We expect our incremental, excess
costs due to COVID-19 to continue to grow through the remainder of 2020 and into 2021 with
little, if any, potential for additional coronavirus pandemic funding expected from federal or state
sources.
Ridges Hospital
201 E. Nicollet Boulevard
Burnsville, MN 55337
Equal Opportunity Employer
We hope these details help as you deliberate on your COVID-related funding priorities. If you
have questions, please contact me at bknapp1@fairview.org. Andy McCoy at
amccoy2@fairview.org and Mary Edwards at medward1@fairview.org may also be reached with
questions. Thank you once again for your consideration of our request.
Warmest regards,
Brian Knapp
Vice President, Operations
cc: Logan Martin, City Administrator
1
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2020- 95
RESOLUTION APPROVING ADDITIONAL ALLOCATIONS OF THE CITY OF
ROSEMOUNT’S CARES ACT FUNDS
WHEREAS, the spread of COVID-19 in the United States and Minnesota has raised
serious public health concerns and resulted in a great deal of uncertainty, and much remains
unknown about the virus and how it spreads; and
WHEREAS, On March 13, 2020, Governor Tim Walz issued Emergency Executive Order
20-01 declaring a state of peacetime emergency to address the COVID-19 pandemic in
Minnesota, which triggered activation of the emergency management plan of the City and
enabled the City to exercise its emergency powers; and
WHEREAS, The Governor has subsequently issued additional Executive Orders to combat
the impacts of COVID-19 within the State of Minnesota, which include closures of schools,
bars, restaurants, and other places of public accommodation, and directing Minnesotans to
stay at home (with exceptions for obtaining necessary supplies, healthcare and similar needs)
unless they are engaged in critical sector work; and
WHEREAS, On March 17, 2020, the City Council adopted Resolution No. 2020-44,
declaring a local emergency and directing City staff to take appropriate action to facilitate the
directives of the Council and authorizing City staff to take actions deemed necessary to
protect the public health and safety; and
WHEREAS, the City has received Coronavirus Aid, Relief, and Economic Security Act
(“CARES Act”) funds from the State of Minnesota; and
WHEREAS, at its August 4, 2020 meeting the City created the Rosemount CARES Small
Business Grant Program and has determined to use $500,000 of CARES Act funds to
provide grants to small businesses within the City that have been impacted by COVID-19
due to required closures or decreased business; and
WHEREAS, the CARES Act and associated guidance from the US Department of the
Treasury provide that funds may be used to provide necessary emergency assistance to
individuals impacted by a loss of income due to the COVID-19 public health emergency,
including assistance to avoid evictions, and to provide food delivery to vulnerable
populations and other similar expenses to ensure compliance with public health measures;
and
WHEREAS, CARES Act funds may be used to support public or private hospitals, clinics,
and similar facilities for necessary eligible expenses; and
2
WHEREAS, CARES Act funds may be used to cover eligible expenses incurred by local
governments in responding to the COVID-19 health pandemic; and.
WHEREAS, the City Council is prepared to authorize a subsequent round of funding
allocations to support these described purposes; and
NOW, THEREFORE BE IT RESOLVED by the Rosemount City Council as
follows:
1. The City of Rosemount shall provide a $50,000 grant to 360 Communities in order to
support their efforts in COVID-19 response to members of the community.
• The City of Rosemount finds that a grant to 360 Communities is a necessary
expenditure due the impacts of COVID-19 and the communities need for
services including food distribution to vulnerable populations, and financial
support / assistance to avoid evictions, make eligible utility payments to
continue receiving these essential services, and assisting residents in
navigating available financial assistance programs.
2. The City of Rosemount shall provide a $53,348 grant to Fairview Hospitals
to support their role in the COVID-19 public health crisis to be used on
eligible expenses as defined in federal and state guidance.
• The City of Rosemount finds that a grant to Fairview Hospitals is a
necessary expenditure based on submitted information confirming
$871,694 spent by Fairview in response to the COVID-19 public
health crisis.
• The City of Rosemount represents 6.12% of inpatient admissions to
Fairview Ridges hospital, which proportionally equates to a $53,348
grant.
3. The City of Rosemount shall utilize $60,646.83 for eligible expenses associated
directly with the City’s response to the public health crisis, including acquisition of
personal protective equipment, sanitizing products, expenses to facilitate or
improve teleworking capabilities, and expenses of providing paid sick, family, and
medical leave to public employees.
ADOPTED this 1st day of September, 2020 by the City Council of the City of Rosemount.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk