HomeMy WebLinkAbout6.e. Parks Aging Mastery Grant Acceptance
EXECUTIVE SUMMARY
City Council Regular Meeting: October 20, 2020
AGENDA SECTION:
AGENDA ITEM: Aging Mastery Program Grant
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
AGENDA NO. 6.e.
Director
ATTACHMENTS: Proposed Aging Mastery Program Grant
APPROVED BY: LJM
Agreements
RECOMMENDED ACTION: Motion to approve the City of Rosemount entering into grant
agreements for the 2020-2021 Aging Mastery Program.
BACKGROUND
The Rosemount Parks and Recreation Department would like to enter into a grant agreement from the
National Council on Aging to host the Aging Mastery Program (AMP). The AMP is designed to help older
adults compose and navigate a “life plan”. It is a guide to building a playbook for aging well and making
the most of the gift of longer life. AMP is now offered in two formats: AMP Classes and a self-directed
AMP Starter Kit. Both versions provide a comprehensive and fun approach to positive aging by focusing
on key aspects of health, finances, relationships, personal growth, and community involvement.
Central to the Aging Mastery philosophy is the belief that modest lifestyle changes can produce big results.
Mastery comes from turning these lifestyle changes into habits that lead to improved health, stronger
economic security, enhanced well-being, and increased societal participation. Results show that program
participants have increased their physical activity levels, healthy eating habits, use of advanced planning,
social connectedness, and participation in evidence-based self-management programs.
The COVID-19 pandemic has not only made meeting in physical classes almost impossible, but it also
effected the mind set of many older adults around these same topics. Therefore, AMP can now be
delivered in a variety of formats:
The AMP Starter Kits can be distributed directly to individuals, allowing participant to work
through their information on their own.
A Book Club format can be utilized with a facilitator leading group discussions using the Starter
Kit as a guide. This can be offered either completely online or in a hybrid format with some
participants meeting in person and others joining virtually.
The classes can also be delivered in a more traditional classroom format with 10, 90-minute classes
each focusing on an identified topic but moving online or to a hybrid format.
All formats are free to participants and the City is reimbursed $10 per starter kit distributed, $40 per
person for those registered for Book Club or classroom format and attending at least one session, and $60
per person for those completing the session. There is no cost to the City other than staff time.
RECOMMENDATION
Staff is recommending that the City of Rosemount enter into the necessary agreement (attached) to
operate an Aging Mastery Grant Program in Rosemount.
CONTRACT FOR SERVICES AGREEMENT
SERVICE DELIVERY ORGANIZATION
Aging Mastery Program
This contract agreement (“Agreement”) is entered into as of the date last signed below
(“Effective Date”) between Innovations for Aging, LLC (“Agency”) and City of Rosemount
(“Contractor”).
WHEREAS Agency, under an agreement with the National Council on Aging is the managing
organization for the Aging Mastery Program initiative, establishing and expanding Aging
Mastery Program classes throughout the state of Minnesota via Agency’s Juniper® network,
and
WHEREAS Contractor shall participate in the Aging Mastery Program initiative and provide the
program.
NOW, THEREFORE, the parties agree as follows:
1. Purpose and Scope
Agency is leading a collaborative initiative, Aging Mastery Program, in partnership with
the Area Agencies on Aging in Minnesota to establish and expand Aging Mastery
Program classes across the state, primarily, but not exclusively for older adult
participants. Agency desires to enter into partnerships to undertake activities that will
support establishment of the Aging Mastery Program. The Aging Mastery Program is an
evidence-based series of classes designed to help adults age 50 and older to set goals,
engage in beneficial daily practices, and seek peer support to make meaningful changes
in their lives that cultivate health and longevity.
2. Obligations of the Contractor
2.1 Maintain general liability insurance and workers compensation benefits per
Minnesota statute.
2.2 Collaborate with Agency and with Innovations for Aging, LLC to encourage referrals
from healthcare providers and other organizations and will support efforts of Agency
to secure future reimbursement from health plans and other payers.
2.3 Collaborate with Agency and its Juniper® program (www.yourjuniper.org) to position
the Aging Mastery Program as an offering in Juniper’s program menu.
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2.4 Gives permission to Agency to cite Contractor as a partner in the Aging Mastery
Program and Juniper initiatives, including on Agency’s website,
www.yourjuniper.org.
2.5 Include the logos for the National Council on Aging and Aging Mastery Program, and
within the National Council on Aging and Aging Mastery Program style guidelines, in
all marketing materials and references to the classes.
2.6 Participate in data collection and consent requirements.
2.7 Enter all participants’ survey information into the NCOA portal and/or into the
Juniper portal, as available and as directed.
2.8 Register classes funded under this Agreement on the website, yourjuniper.org, when
the website is available for this function, and no later than thirty (30) days prior to
the start of the class.
2.9 Mail participants’ demographic data surveys and class attendance information to
Innovations for Aging, LLC no later than fifteen (15) days after the final class
3. Contractor Deliverables
3.1 Contractor shall designate a primary contact for the Aging Mastery Program to serve
as a liaison with Agency and with Innovations for Aging, LLC, and who shall be
accountable for reporting of data to Innovations for Aging, LLC.
3.2 Contractor shall complete the on-line Aging Mastery Program training, read the
Aging Mastery Program Implementation and Fidelity Guide, and access the National
Council on Aging’s Dropbox prior to delivering the program, recruiting speakers and
facilitators for classes, and to holding classes.
3.3 Contractor shall distribute Aging Mastery Program starter kits directly to adults age
fifty (50) and older. Contractor shall distribute up to fifty (50) Starter Kits and allow
the participants to work through the information on their own.
3.4 Contractor shall ensure that participants complete Aging Mastery Program forms.
3.5 Contractor shall collect the required data from each person receiving a Starter Kit.
3.6 Contractor shall enter the data gathered from each person receiving a starter kit into
the NCOA portal and/or into the Juniper portal, as available and as directed.
3.7 Contractor shall have at least eight (8) participants registered for any one program
series of classes and no more than fifty (50).
3.7.1 For participants to qualify as completers, they must complete at least
seven (7) out of the ten (10) core sessions in the Aging Mastery Program
curriculum.
3.8 Contractor shall ensure that class participants complete the demographic
information form and as well as any class surveys to establish baselines, measure
progress, collect demographic data, and support evaluation of the Aging Mastery
Program.
3.9 Contractor shall complete the required class attendance form.
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3.10 Contractor shall mail required forms and surveys to Innovations for Aging, LLC
noted below within fifteen (15) days of class completion. Documents shall be
submitted by secure U.S. mail and sent to: Innovations for Aging, LLC, 1265 Grey
Fox Road Arden Hills MN 55112.
3.11 Contractor shall order participant materials via the online form at
www.yourjuniper.org at least 3 weeks in advance of the first-class session.
3.12 Contractor shall recruit speakers for each of the classes offered by Contractor
and speakers shall maintain fidelity to the curriculum.
3.13 Contractor shall make arrangements for class location, provide participant
materials, and other supplies or items necessary to conduct the session.
3.14 Contractor shall schedule classes in a manner that aligns with successful
completion. Contractor shall schedule classes once or twice a week or every other
week and shall not schedule more than one or two classes per day.
3.15 Contractor shall make Juniper’s falls prevention, fitness, and chronic disease self-
management class information available to participants.
3.16 Contractor shall provide information to participants about enrolling in the
National Council on Aging’s online communication, and newsletter.
3.17 Contractor shall participate with Innovations for Aging, LLC to develop a
sustainability plan for delivery of the Aging Mastery Program.
4. Agency Deliverables
4.1 In consideration for the Services to be performed by Contractor, Agency agrees to:
4.1.1 Provide technical assistance to Contractor;
4.1.2 Make available to Contractor an online form to order Aging Mastery
4.1.3 Program class materials; and
4.1.4 Provide marketing support.
4.1.5 Make available the ability to use the management information system
yourjuniper.org as it becomes available for the Aging Mastery Program.
For purposes of this section, management information system is defined
as software designed to facilitate the storage, organization, and retrieval
of information;
4.1.6 Make available the ability to use the National Council on Aging’s Aging
Mastery Program Dropbox to facilitate access to information needed to
market and run classes, including power point slides for session speakers;
4.1.7 Manage the website, yourjuniper.org;
4.1.8 Provide Contractor the ability to be a part of a high-impact network with
access to best practices and a broad community of learning.
4.2 Agency may make changes from time to time in the manner of performing the
Services delineated in Subsections 4.1 of this Section and may suspend or terminate
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the provision of one or more of the Services delineated in Subsections 4.1 of this
Section.
5. Term
5.1 The term of this Agreement will commence on the date last signed below and
continue until December 31, 2020.
6. Payment
6.1 Agency will pay Contractor $10 for each Starter Kit distributed fifty (50) Starter Kits
contingent on NCOA’s verification of demographic data entered for recipient of
Starter Kit. Payments will be made at least once but no more than twice during 2020
and will be made within thirty (30) days after Agency’s receipt of payment from
NCOA.
6.2 Upon fulfillment of the activities, deliverables, and other requirements of this
Agreement, Agency will pay Contractor (forty) $40 for each participant who registers
and attends at least one session and an additional (sixty) $60 for that participant if
he/she completes the class. Completion is defined as attending seven (7) out of ten
(10) sessions.
6.3 Agency will pay Contractor for enrollees/completers.
6.4 Request for payment is due no later than thirty (30) days after completion of the
class. Payments will be mailed during the calendar year. For Fall/Winter classes
ending prior to January 1 and for which invoices are received by December 20,
payments will be mailed no later than February 15. Agency will provide Contractor
an invoice form.
6.5 Contractor shall not sub-contract to another organization or individual.
7. Relationship of Parties
7.1 It is understood by the parties that Contractor is not an agent or employee of
Agency for any purpose whatsoever but is an independent Contractor. Nothing will
authorize the Contractor to act as an agent or employee for Agency or to conduct
business in the name of or on the account of Agency.
8. Indemnification
8.1 Each party will mutually indemnify and hold harmless each other, its officers,
directors, agents and employees from and against all claims, demands, or causes of
action arising out of or resulting from any breach of this Agreement by or tortious or
unlawful acts of the other party and its officers, directors, agents, and employees in
the performance of its duties pursuant to this Agreement. The party seeking
indemnification must notify the other party immediately of any lawsuits, claims, or
demands for which the party seeking indemnification is responsible and will give
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that other party the opportunity to arrange and direct the defense of the case and
provide all necessary information and assistance for such defense. This provision will
survive termination of this Agreement.
8.2 Contractor agrees to indemnify and hold harmless Agency, its officers, directors,
agents and employees from any and all causes of action, claims, demands, losses, or
costs of any nature whatever arising out of or in any way related to the delivery of
the evidence-based programs offered by Contractor.
9. Confidentiality and Non-Disclosure
9.1 As a result of this Agreement, the parties may have access to or become acquainted
with confidential information relating to each other’s business operations. Both
parties, on their own behalf and on behalf of their employees, acknowledge the
importance to the other party of maintaining the confidentiality of such information
and agree never to use or disclose such information except as necessary to carry out
their obligations under this Agreement.
9.2 Confidential information shall not include: (a) information generally known to the
public; (b) information which becomes known to the public through no action of
either Agency or Contractor; or (c) information for which the disclosure has been
consented to by each of the parties.
9.3 After acceptance of this Agreement, and from time to time thereafter, one Party
may disclose (“Disclosing Party”) to the other undersigned Party (“Receiving Party”)
confidential and/or proprietary information (hereafter “Confidential Information”),
including but not limited to: discussion of marketing strategies; pricing and other
details of program proposals or contracts with purchasers of evidence-based
programs; details of the value propositions for health plans, employer groups and
other potential purchases; confidential information about business models;
confidential information about MIS systems; Health Plan fee structures; and any
other information classified as confidential or proprietary.
9.4 For the purposes of this section, “confidential information” also includes Protected
Health Information (“PHI”). In the course of performance of Contractor’s obligations
under this Agreement, Contractor might be given or might obtain access to
information which contains PHI. Contractor shall appropriately safeguard PHI made
available to or obtained by Contractor.
9.5 Contractor and Agency agree that without the written permission of the other Party
no use of the Confidential Information supplied under this Agreement will be made
for any purpose, and without limiting the generality of the foregoing, that it:
9.5.1 Will treat the Confidential Information as proprietary and confidential to
the Disclosing Party and shall protect the Confidential Information as any
reasonable prudent businessperson would protect its own confidential
information or of like character;
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9.5.2 Will not divulge, in whole or in part, the Confidential Information to any
third-party without the prior written consent of the Disclosing Party;
9.5.3 Will make no commercial or industrial use, in whole or in part, of any of
the Confidential Information without the prior written consent of the
Disclosing Party; and
9.5.4 Will limit disclosure of the Confidential Information within the
undersigned's company or organization to those persons having a need
to know the Confidential Information to accomplish the purpose of this
Agreement.
9.6 Confidential Information supplied by the Disclosing Party shall not be reproduced in
any form except as required to accomplish the purpose of this Agreement. Upon
request by the disclosing party, the receiving party shall destroy or return the
Confidential Information to the producing party.
9.7 All Confidential Information, unless otherwise specified in writing, shall remain the
property of the Disclosing Party, and shall be returned (together with any
reproductions and summaries made by the undersigned) to the Disclosing Party
upon completion of the purpose of this Agreement or upon the request of the
Disclosing Party at any time.
9.8 Neither the execution of this Agreement nor the disclosure of Confidential
Information constitutes a license under the Confidential Information or any
intellectual property now or hereafter obtained.
9.9 Any violation of this Agreement shall entitle the injured party to injunctive relief,
actual damages or liquidated damages in the amount of $10,000, whichever is
greater, plus all costs and expenses associating with enforcing this Agreement and
including but not limited to attorneys’ fees.
9.10 Any dispute about this Agreement shall be governed by Minnesota law and venued
exclusively in the state or federal courts located in Ramsey County, Minnesota.
9.11 The provisions of this section shall survive the termination of this Agreement.
10. Termination
10.1 The agreement may be cancelled by either party at any time, with or without cause,
upon thirty (30) days written notice to the other party.
10.2 If a class is cancelled, no payment will be made to the Contractor.
10.3 Agreement may be terminated upon thirty (30) days written notice if Agency deems
the Contractor’s performance under Agreement to be inadequate and, in the
opinion of Agency, Contractor fails to correct this inadequate performance within
thirty (30) days after the Contractor receives written notice specifying the
inadequacy.
11. Ownership of Ideas
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11.1 The work relating to the Contractor’s activities for the Agency pursuant to this
Agreement, and all copyrights, trademarks, patents, and other Agency proprietary
rights in the work shall be owned exclusively by Agency.
11.2 For purposes of this section, “work” includes creative writings, research data and
reports, writings, sound recordings, pictorial reproductions, drawings, film and
video recordings, and other graphical representations, software, source code,
business methods, inventions, improvements, and discoveries, and works of any
similar nature (whether or not eligible for copyright, trademark, patent or other
proprietary rights).
12. Advertising and Public Relations
12.1 Neither party shall otherwise use the name of the other party in any promotional or
advertising materials unless review and approval of the intended material is first
obtained from the party whose name is to be used.
13. Data Privacy
13.1 Parties shall comply with all applicable state and federal privacy laws including the
Minnesota Data Practices Act and the Health Insurance Portability and
Accountability Act (HIPAA) to safeguard and otherwise protect identifying and
protected health information (PHI) of class participants.
14. Entire Agreement
14.1 This Agreement contains the entire agreement of the parties and there are no
other promises or conditions in any other agreement whether written or oral. This
Agreement supersedes any prior written or oral agreement between the parties.
15. Severability
15.1 If any provision of this Agreement shall be held to be invalid or unenforceable for
any reason, the remaining provisions shall continue to be valid and enforceable. If a
court finds that any provision of this Agreement is invalid or unenforceable, but that
by limiting such provision it would become valid and enforceable, then such
provision shall be deemed to be written, construed and enforced as so limited.
16. Waiver of Contractual Right
16.1 The failure of either party to enforce any provision of this Agreement shall not be
construed as a waiver or limitation of that party's rights to subsequently enforce
and compel strict compliance with every provision of this Agreement.
17. Amendment
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17.1 This Agreement may be modified or amended if the amendment is made in writing
and is signed by both parties.
18. Assignment
18.1 Neither party may assign its rights; delegate its responsibilities, or subcontract
under this agreement without written consent of the other party.
18.2 Agency shall only make payments to Contractor, and not the subcontractor.
19. Applicable Law
19.1 This Agreement will be governed by laws of the state of Minnesota.
20. Binding Effect
20.1 This Agreement shall be binding upon and inure to the benefit of Agency and its
successors, and Contractor and its successors.
21. Notice
21.1 Any notice required will be in writing and be delivered or sent to this address:
If to the Contractor: Dan Schultz
Parks and Recreation Director
City of Rosemount
13885 South Robert Trail
Rosemount, MN 55068-4997
If to the Agency: Mark Cullen
VP of Strategy and Operations
Innovations for Aging
1265 Grey Fox Road, Suite 2
Arden Hills, MN 55112
The undersigned agree to the terms of this agreement
Innovations for Aging, LLC City of Rosemount
Signature Signature
Mark Cullen___ William Droste
Print Name Print Name
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VP of Strategy and Operations Mayor
Title Title
Date Date
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