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Home My WebLink About6.g. Receive Feasibility Report and Call for Improvement Hearing for the 2021 Street Improvement Project, City Project 2021-01 EXECUTIVE SUMMARY City Council Meeting: October 20, 2020 AGENDA ITEM: Receive Feasibility Report and Call for Improvement Hearing for the 2021 Street AGENDA SECTION: Improvement Project, City Project 2021-Consent 01 PREPARED BY: Brian Erickson, PE, Director of Public Works / City Engineer AGENDA NO. 6.g. Stephanie Smith, MN PE, Assistant City Engineer ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM RECOMMENDED ACTIONS: Motion to Adopt a Resolution Receiving the Feasibility Report and Calling for the Improvement Public Hearing for 2021 Street Improvement Project, City Project 2021-01. BACKGROUND The 2021 Street Improvement Project, City Project 2021-01, is proposed to consist of an asphalt mill and overlay on the following streets: th  Upper 149 St W between Crandall Ave and Colorado Ave thth  Covington Ave between 147 St W and Upper 149 St W  Colorado Ave th  157 Ct W th  157 St W th  Darling Path between Danbury Ave and 200 feet south of Upper 156 St W th  156 St W between Darling Path and Shannon Parkway th  Upper 156 St W th  156 Ct W  Dapple Ct  Dapple Cir thth  Danville Ave between 156 St W and 156 Ct W  Cumberland Ave  Crocus Ave  Crocus Ct  Crystal Ct  Crystal Path between Danville Ave and Shannon Parkway Minor utility work, rehabilitation of pedestrian ramps to meet current ADA requirements, and boulevard ash tree removals within the project limits will also be included. On August 4, 2020 the Council approved a contract for engineering services with Bolton & Menk, Inc. (BMI) for 2021 Street Improvement Project, City Project 2021-01. BMI authored a report on the feasibility c:\\users\\jab\\appdata\\local\\temp\\6.g. receive feasibility report and call for improvement hearing for the 202_617989\\6.g. receive feasibility report and call for improvement hearing for.docx of this project. Detailed project information is included in the Feasibility Report available on file in the Engineering Department. The report found this project, as proposed, to be feasible, cost effective, and necessary. City staff hosted a neighborhood meeting on October 8, 2020. Residents within the project area asked questions about the assessment amounts and policies for payment along with the construction timeline and proposed ash tree removals. The resolution calls the Public Improvement Hearing on November 17, 2020, which is a necessary step under the Minnesota Statutes Chapter 429. A full presentation of the proposed improvements will be made at the Hearing. COSTS & FUNDING The Feasibility Report estimated the project cost at $1,705,000 as tabulated below: The project is proposed to be funded by a combination of MN State-Aid funds, general funds, utility funds, and special assessments of benefitting properties. This project is scheduled in the 2020-2029 CIP. The estimated cost from the Feasibility Report is approximately 19% higher than the CIP estimate. Most of the cost increase is due to water utility and pedestrian improvements. Because of the project location staff recommends that the improvement hearing and design work proceed. During the bidding process, staff anticipates that the project would be bid with additive alternates in order to allow a reduced scope and thus reduced cost. The portion not awarded would then be fully designed and could be rebid at a future date. A preliminary assessment roll is included in the Feasibility Report. Assessments are proposed in accordance with the Rosemount Special Assessment Policy. 35% of the Street Improvement costs will be assessed and the remaining 65% will be paid by the Street CIP Fund. The assessments are proposed as a unit assessment, meaning the amount will be the same for all single-family properties with a driveway access to a street within the project area. 2 SCHEDULE Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. CC Receive Feasibility Report and Set Improvement Hearing October 20, 2020 CC Improvement Hearing, Order Improvement and November 17, 2020 Authorize Preparation of Plans & Specs CC Approve Plans & Specs and Order Advertisement for Bid January 19, 2021 Bid Opening February 2021 CC Set Assessment Hearing February 2021 Public Open House July 2019 CC Assessment Hearing, Award Contract March 2021 Construction Start Summer 2021 Substantial Completion Fall 2021 RECOMMENDATION Staff recommends Council adoption of the attached resolution receiving the feasibility report, calling for the improvement public hearing for the 2021 Street Improvement Project, City Project 2021-01. 3 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2020 - 116 A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR IMPROVEMENT FOR THE 2021 STREET IMPROVEMENT PROJECT, CITY PROJECT 2021-01 WHEREAS, pursuant to Resolution 2020-88 adopted August 4, 2020, a report has been prepared by Bolton and Menk, Inc. with reference to proposed Improvement No. 2021-01, the following streets with a mill and overlay: th  Upper 149 St W between Crandall Ave and Colorado Ave thth  Covington Ave between 147 St W and Upper 149 St W  Colorado Ave th  157 Ct W th  157 St W th  Darling Path between Danbury Ave and 200 feet south of Upper 156 St W th  156 St W between Darling Path and Shannon Parkway th  Upper 156 St W th  156 Ct W  Dapple Ct  Dapple Cir thth  Danville Ave between 156 St W and 156 Ct W  Cumberland Ave  Crocus Ave  Crocus Ct  Crystal Ct  Crystal Path between Danville Ave and Shannon Parkway WHEREAS, this report was received by the council on October 20, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,705,000. 2. A public hearing shall be held on such proposed improvement on the 17th day of November, 2020, in the Council Chambers of the City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. th ADOPTED this 20 day of October, 2020. William H. Droste, Mayor ATTEST: _______________________________ Erin Fasbender, City Clerk CAMERO LNCLARET AVECRANDALL AVECHIANTIDELMAR CTPA T H CTPKWY TH ST W (CSAH 42)AVESHANNONDARTMOORCT DECEMBER TRL BOULDER AVEBISCAYNE AVEU 145THST W CIMARRONAVEWDAW S O N P L DENVER CTBITTER -SWEETCT150TH ST W (CSAH 42)DECEMBERBI T T E R -S W E E T CI RBLOOOMFIELDWAY U. 149TH ST W 153RD ST W 151ST ST W STATION TRLBRAZIL AVE 156TH ST W 144TH ST W DIAMOND PATH (CR 33)155TH ST W 147TH ST W 146TH BLOOOMFIELDPL BLOOMFIELD CIRCOBBLER AVEDELFT AVE WCAMEO AVE148TH ST WDALLARA BLANCA AVE154TH ST W CT COBALT DR CRYSTALPATH 152ND ST WDANVILLE AVE WBOULDER TRL BLOOMFIELDDARLING PATH CANADAAVE145TH ST W BOXWOOD PATHCORNELL TRL 158TH ST W 148TH ST W COVINGTON AVEBEECH ST W CT147TH ST W CAMBRIAN AVEBURMA AVECOLORADO AVEDAVENPORTAVECHIPPENDALE AVEST STW COBAL TLANE154TH CT W CARROUSELWAYU. 147TH ST W B AY B E R RY T R L CARDINAL L. 147THDAWSON CT CASCADE 158TH CT W 157TH CT W D A M A S K 153RD ST WDAMASK AVEDAKOTA DR159TH CT W 157TH ST WDANBURYAVEW 160TH ST W (CSAH 46)CROCUSAVEU. 148TH ST WDAHOMEY AVE W149TH ST W CRESTVIEW152ND CT W COLUMBIAL. 150TH ST W DANBURYDANVILLE AVEWCHI LI CT BUSINESSPKWYBAYBERRY BURNLEY AVEBOYSENBERRY CTCHROME CRESTONEAVEBLACKBERRY AVECIR150C OLU MBIA151ST CT W CUMBERLANDCANTATA AVE WCHORLEYCAMFIELDU 145TH ST W CHARLSTON AVEAVEST WCARDINAL PATHAVECICERONECIRCLEB LU EB ER R YC TCROCUS C TBI S C A Y NEWAYDAKOTALNBAYBERRYST W 156 T H STW 153RD ST W CANADA AVE148TH ST W147TH ST W U.149TH 154TH ST W 149TH 158TH ST W 151ST ST W 156TH ST W 146TH ST W DODD CIMARRONAVEWUPPER 149TH ST W U.149H ST W 155TH ST W 147TH ST W CIMARRONAVEW152ND 144TH ST W 151ST ST W CIMARRON A V E 146TH ST W DANVILLEAVEDANVILLE AVE WLOWER 147TH ST W CHILI AVECLARET AVEU. 148THST W CICERONEPATHWAY S ROB ER T TR L DECEMBERWAY CHERRYCOLUMBARY CTCTCORNELLCT SCRYSTALDAPPLECIRDAPPLE CTCARDINALCIREVER L E I G H C I R DERBYCIR CRESTONECIRCRESTVIEWCIRCLARETCIR CIMARRON CIMARRON CTCTDEWBERRY CT DARJEE L I N G CT 155TH CT W COLUMBARY CIR CHOKECHERRY AVEU. 149TH CTBRENNER CT BOSTONCIR CRESCENT CIR CHASEWOOD CTC H E S T N U TWA Y CIRCTWAY WAY U. 156TH W156TH C T WDARLING PATHDARLING PATH CINN A M ONWAYCORNELLCT N CTCRESTONECTCRESTONEPATHTRL CANADA CIRCHEVELLECT151ST S T WDAMASKC T WAYPATHBLVD ATWATER WAY AVEB ENTLEYST W CIC E RONEPATHBOISECIR DARJEELINGPATHCO R N E LL AZALEA P A THC O B A L T A V E D A LLARAAVEW144THST W TRL (STH 3)160TH ST W (CSAH 4 6 )S ROBERT(STH 3)U 145TH ST W 146THST W 145TH ST W CHRYSLERDAYBREAK AVEAURORA AVE 160TH ST W (CSAH 46) B O U L D E R CT---- 149TH ST WL 147THCT 149TH ST W ALLINGHAMAVEALMAAVE158TH CIR W 2021 Street CIP 5/12/2020 2021 Street Rehabilitation Project Document Path: T:\Project\Engineering\Derick\2021_Street_CIP.mxd