HomeMy WebLinkAbout7.b. Parks and Recreation FeesROSEMOUNT
PARKS AND RECREATION COMMISSION EXECUTIVE SUMMARY
Parks and Recreation Commission Meeting: November 23, 2020
AGENDA ITEM: Parks and Recreation Fees
AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
7 b.
ATTACHMENTS: 2020 Fees
APPROVED BY: dls
RECOMMENDED ACTION: Motion to recommend that to changes are made to the Parks
and Recreation for 2021.
ISSUE
On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related
portion of the City's Fees and Fee Policy. Staff typically makes recommendations as to whether the fees
and fee policy should be changed and provides data to support the recommended changes. Fees are often
set based on trying to offset some of the operating costs and staying current with other similar facilities in
the market.
Due to Covid — 19, most facilities are seeing less use than usual, and staff does not feel this is a good time
to increase fees as we want to make our facilities as attractive as possible to potential renters. Staff have
also talked with several other cities and they are not looking to make changes to their fees also due to
Covid — 19.
One item that I would ask the Parks and Recreation Commission to review is a future increase in the ice
rental fees. RAHA has request that we provide notice of a change in fees with as much lead time as
possible so that they can build in changes to their registration fees. As you may recall, in December of
2018 we notified RAHA that we would be recommending an increase in fees for 2020. Attached is the
most recent ice rate comparison. We will discuss the ice rates at the meeting and come up with a
recommendation for a change if deemed appropriate.
RECOMMENDATION
Staff is recommending no changes be made to the Parks and Recreation Fees for 2021.
PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
City Groups. Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
2. Civic and Non -Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
Non -Resident Groups
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
Resident
Any person who maintains a residential address in the City of Rosemount.
Resident Groups
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8. School District #196
Includes all directly related school activities including curricular, co -curricular,
extracurricular and all directly controlled school organizations; including
Community Education.
Resident Athletic Groups
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Community events
d. All others
3. Permits and Rental Agreements
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and
other governmental agencies, and non-resident commercial groups.
3. Fees
a. Auditorium
Auditorium alone:*
FEE CLASS
Class 1
Class 2
Class 3
HOURLY RATE 8 HOURS OR MORE
No fee for City sponsored events.
$50 per hour $350
$65 per hour $500
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)"
Class 1 No fee for City sponsored events.
Class 2 $850 $750 $400
Class 3 $1,200 $1,100 $650
* A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
** Add $150 for Sunday — Thursday rentals scheduled past 10:00 p.m., no later than midnight.
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b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $750 $650 $350
Class 3 $950 $850 $400
** Add $150 for Sunday — Thursday rentals scheduled past 10:00 p.m., no later than midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $25 per 3 hours per Classroom
Class 3 $30 per 3 hours per Classroom
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a non-refundable $25
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 No fee for City sponsored events.
Class 2 $35 + tax per hour $200 + tax
Class 3 $55 + tax per hour $400 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $20 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $15 + tax per use. (Easels are free of charge if no
paper and markers are requested.) The remaining equipment including the overhead projectors,
sound box and TV/VCR's may be rented for $10 + tax per use. There is no charge for use of
microphones and lecterns. A portable LCD projector may be rented for $100 + tax per use, subject
to availability. A sound box may be rented for $10.00 +tax per use.
f. Arena
Prime Time Ice $215 + tax per hour (During Prime Season)
Non Prime Time Ice $135 + tax per hour (During Prime Season)
Summer Ice $ 135 + tax per hour
Prime Ice Season: January, February, 2" Sunday in March, September, October, November and
December
Spring/Summer Ice Season: 2' Sunday in March, April, May, June, July and August
Prime Time Rental Hours: Monday — Sunday 7:00 a.m. —10:00 p.m.
Non -Prime Rental Hours: Monday — Sunday 10:00 p.m. — 7:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation
$6.00 tax included
Daytime Public Skating Fee
$2.00 tax included
Daytime Youth Open Hockey
$2.00 tax included
Open Skate Passes
8 for $25.00 tax included
Skate Sharpening
$6.00
Skate sharpening Passes
8 for $25.00 tax included
Adult Opening Hockey
$6.00 tax included
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2. Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon. Schedule request are due by May Vt.
3. Rosemount Area Hockey Association. Schedule provided by May 15', revisions due by July
1 5t
4. Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
5. Cancellations: Cancellations will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events, a damage deposit of $300 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $300 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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II. OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events - All Parks and Recreation Activities which include, but are not limited
to, adult leagues, tournaments, playground programs, special events, etc.
2. RAAA and RAHA
3. Residents
4. Other youth sports organizations based on resident participants
5. Rosemount Schools K-12
6. Rosemount Colleges and Universities (unless a special agreement is in place for use)
7. All Other Requests
B. FacilityFees
Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $40 + tax/field/day
Field Maintenance $35/hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter (does not include other $30 + tax/day (Resident)
park amenities) $50 + tax/day (Non -Resident)
Enclosed Shelter (does not include
other park amenities)
Amphitheater (comes with use of
Central Park Shelter)
Non -League Facility Fees:
Fields (Ball, Soccer)
Tennis Court
Hockey Rink
Volleyball Court
$80 + tax/day (Resident)
$130 + tax/day (Non -Resident)
$150 + tax/day (Resident)
$250 + tax/day (Non -Resident)
$40 + tax/field/day
$10 + tax/court/4 hours
$15 + tax/rink/4 hours
$10 + tax/court/day
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4.
Camps $40 + tax/field/day (Resident)*
$55 + tax/field/day (Non -Resident)*
* Direct Maintenance Fees for camps will be added to rental fees
Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks)
Other Fees:
DCTC Soccer Lights
Portable Toilet
Damage Deposit
Lost Key Fee
$300 + tax/team/12 week season
$35 + tax
Based upon price quoted by toilet provider
$150 for all events (refundable)
$50 per key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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The Rosemount Steeple Center Fees
Monday -Thursday
Friday
Saturday
Sunday
Assembly Hall
Assembly Hall
Assembly Hall
CC
CENTER
�7TEEPLE
6-Hour Rental Block
9:00am — 3:00pm
Full Day Rental
9:00am-11:00pm
Available Hours
2:00pm — 9:00pm*
..
OR
*Minimum 5-Hr Rental
2020 Rental Rates
5:00pm—11:00pm
All rentals are tax exempt
Full Day Rental
9:00am-11:00pm
3-Hour Min. Rental
6-Hour Min. Rental
Full Day Rental
5-Hour Min. Rental
ASSEMBLY HALL
Resident: $135
Resident: $270
Resident: $630
Resident: $225
(2,520 sq. ft., 36'x70')
Non-Resident:$180
Non-Resident:$360
Non-Resident:$840
Non -Resident: $300
(Stage: 23'-38' wide, up to 28' deep)
Theater Seating Capacity: 204
Additional Hours
Full Day Rental
Additional Hours
Capacity With Tables/Chairs:192
Resident: $45/hr
Resident: $630.00
Resident: $45/hr
Non Resident:$60/hr
Non-Resident:$840.00
Non Resident:$60/hr
3-Hour Min. Rental
ROOM #100
3-Hour Min. Rental
Between 8am-5pm
6-Hour Min. Rental
5-Hour Min. Rental
Capacity With Tables/Chairs: 60
Resident: $60
Resident: $75
Resident: $150
Resident: $125
3' Square Card Tables (up to 15)
Non -Resident: $75
Non-Resident:$90
Non-Resident:$180
Non-Resident:$150
Available Hours:
Additional Hours
6-Hour Min. After 5pmAdditional
Hours
Additional Hours
Resident: $150
Sun-Thurs, 8am-9pm
Resident: $20/hr
Non-Resident:$180
Resident: $25/hr
Resident: $25/hr
Fri -Sat, 9am-11 m
p
Non Resident:$25/hr
Non Resident: $30/hr
Non Resident: $30/hr
Additional Hours
Resident: $25/hr
Non Resident: $30/hr
3-Hour Min. Rental
3-Hour Min. Rental
Between 8am-5pm
6-Hour Min. Rental
5-Hour Min. Rental
ROOM #200/201
Resident: $75
Resident: $90
Resident: $180
Resident: $150
Capacity With Tables/Chairs: 80
Non -Resident: $90
Non-Resident:$105
Non-Resident:$210
Non-Resident:$175
8' Banquet Tables (up to 10)
m 6-Hour Min. After 5p
Additional Hours
Additional Hours
Additional Hours
Resident:
0 : $18
Available Hours:
Resident: $25/hr
Non n 8
-ResideNon
Resident: $30/hr
Resident: $30/hr
Sun-Thurs, 8am-9pm
Non Resident:$30/hr
Resident:$35/hr
Non Resident:$35/hr
Fri -Sat, 9am-11pm
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
3-Hour Min. Rental
ROOM #202
3-Hour Min. Rental
Between 8am-5pm
6-Hour Min. Rental
5-Hour Min. Rental
Resident: $45
Resident: $60
Capacity With Tables/Chairs: 48
Resident: $120
Resident: $100
8' BanquetTables (up to 6)
Non -Resident: $60
Non-Resident:$75
Non-Resident:$150
Non-Resident:$125
Available Hours:
Additional Hours
6-Hour Min. After 5pmAdditional
Hours
Additional Hours
Resident: $120
Sun-Thurs, 8am-9pm
Resident: $15/hr
Non-Resident:$150
Resident: $20/hr
Resident: $20/hr
Fri -Sat, 9am-11 m
p
Non Resident:$20/hr
Non Resident: $25/hr
Non Resident: $25/hr
Additional Hours
Resident: $20/hr
Non Resident: $25/hr
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CONFERENCE ROOM
3-Hour Min. Rental
3-Hour Min. Rental
Not Available
Not Available
Resident: $25.00
Resident: $25.00
Capacity: 8
Only Available M-F, Sam-4:30pm
Non -Resident: $30.00
Non -Resident: $30.00
$300.00 Refundable Damage Deposit*
$301.00 Security Fee if alcohol is served (see Alcohol Policy)
ADDITIONAL FEES:
$200.00 Change Over Fee (ex: Ceremony to Reception)
*Damage Deposits required for rental of Assembly Hall only
EQUIPMENT RENTAL:
ITEM: FEE:
Screen Rental $25/per event- plus tax
LCD Rental $100/per event - plus tax
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IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No.
XVII.103 and .107 which state:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of
property dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1 /25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount
of land has been dedicated to serve the needs of the resident and working population if the sub
divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation
and usable open space. The City upon consideration of the particular type of development
proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it
determines that the present and future residents of the subdivision would require greater or
lesser amounts of land for such purposes. The City shall determine whether cash in lieu of
land dedication is appropriate. The amount of cash dedication shall be determined by
multiplying the number of acres otherwise required to be dedicated by the average value of
comparable undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision
Low density Residential
Medium density Residential
High density Residential
Commercial subdivision
Industrial subdivision
Business Park development
$85,000 per acre/$3,400 per unit
$95,000 per acre/$2,850 per unit
$125,000 per acre/$2,500 per unit
$90,000/acre
$50,000/acre
$85,000/acre
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