HomeMy WebLinkAbout6.e. Donation Acceptance and Expenditure – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Meeting: December 15, 2020
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $2500 in
donations for the 2020 “Shop with a Cop” youth enrichment program.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the Police Department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community. This year,
because of the Covid-19 pandemic, we were unable to utilize our traditional means of fundraising for the
program.
Thankfully, generous donations totaling $2500 were received from three different local
businesses/organizations/citizens. Specifically, the American Legion Post 65 donated $2000, Beyond the
Yellow Ribbon of Rosemount donated $200, and the Danner Family donated $300.
This year, we anticipate nearly 30 kids spanning across 20 families being involved! The program takes
referrals from local schools, churches, officers, and other community organizations to identify the children
who are facing financial difficulties, family tragedies, and other situations where they could use some
support.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $2500 received for the Shop with a
Cop program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On November 2020
Amount Received $ 2500
Purpose of Donation “Shop with a Cop” Community Program
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 2500.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at the “Shop with a Cop” community
engagement/youth enrichment event
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 2500.00
Amend Expenditure Account 101-42110-01-208.02 $ 2500.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 2500.00
Credit 101-36230.00 $ 2500.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 12/15/2020