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Home My WebLink About6.n. Approve Plans and Specifications and Authorize Advertisement for Bids for the 2021 Street Improvement Project, City Project 2021-01 EXECUTIVE SUMMARY City Council Meeting: January 19, 2021 AGENDA ITEM: Approve Plans and Specifications and Authorize Advertisement for Bids for the AGENDA SECTION: 2021 Street Improvement Project, City Consent Project 2021-01 PREPARED BY: Brian Erickson, PE, Director of Public AGENDA NO. 6.n. Works / City Engineer ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM RECOMMENDED ACTIONS: Motion to Adopt a Resolution Receiving the Plans and Specifications and Authorizing the Advertisement for Bids for the 2021 Street Improvement Project, City Project 2021-01. BACKGROUND The 2021 Street Improvement Project, City Project 2021-01, is proposed to consist of an asphalt mill and overlay and/or reclamation on the following streets: th  Upper 149 St W between Crandall Ave and Colorado Ave thth  Covington Ave between 147 St W and Upper 149 St W  Colorado Ave th  157 Ct W th  157 St W th  Darling Path between Danbury Ave and 200 feet south of Upper 156 St W th  156 St W between Darling Path and Shannon Parkway th  Upper 156 St W th  156 Ct W  Dapple Ct  Dapple Cir thth  Danville Ave between 156 St W and 156 Ct W  Cumberland Ave  Crocus Ave  Crocus Ct  Crystal Ct  Crystal Path between Danville Ave and Shannon Parkway Minor utility work, rehabilitation of pedestrian ramps to meet current ADA requirements, and boulevard ash tree removals within the project limits will also be included. On August 4, 2020 the Council approved a contract for engineering services with Bolton & Menk, Inc. (BMI) for 2021 Street Improvement Project, City Project 2021-01. BMI authored a report on the feasibility of this project. Detailed project information is included in the Feasibility Report available on file in the c:\\users\\jab\\appdata\\local\\temp\\6.n. approve plans and specifications and authorize advertisement for bids f_631220\\6.n. approve plans and specifications and authorize advertisement fo.docx TOTAL PROJECT COST ESTIMATETOTAL PROJECT FUNDING ItemFunding SourceCIP Funding Feasibility Report Final Design Item Street$ 964,383$ 900,000 Cost EstimateCost Estimate Assessments$ 519,283$ 250,000 Street 1,108,000 1,123,989 Storm$ 142,210$ 65,000 Storm 59,000 107,735 Sanitary$ 23,100$ 160,000 Sanitary 18,000 17,500 Water$ 121,044$ 55,000 Water 107,000 91,700 TOTAL FUNDING$ 1,770,020$ 1,430,000 Subtotal 1,292,000 1,340,923 Contingency (10%) 129,200 134,092 Engineering Department. The report found this project, as proposed, to be feasible, cost effective, and Construction Total 1,421,200 1,475,016 Indirect Costs (20%) 284,240 295,003 Total Project Cost 1,705,440 1,770,019 necessary. City staff hosted a neighborhood meeting on October 8, 2020. Residents within the project area asked questions about the assessment amounts and policies for payment along with the construction timeline and proposed ash tree removals. On November 17, 2020, City Council held a public hearing regarding the proposed improvements and heard comments regarding the project. Additionally, the City Council passed a resolution authorizing the preparation of plans and specifications. DISCUSSION The Feasibility Report estimated the project cost at $1,705,000 and now that the final design has been completed the estimated cost is approximately $1,770,000. As part of the estimate, an alternative bid item was established for reclamation of the pavement vice mill and overlay due to existing pavement distress. The project will be funded by a combination of Street CIP funds, utility funds, and special assessments of benefitting properties. The following table shows the anticipated funding breakdown by funding type. Once bids are received the breakdown will be recalculated based on the actual bid prices. This project is scheduled in the 2020-2029 CIP. The final engineer’s estimate is approximately 23% higher than the CIP estimate. Most of the cost increase is due to water and storm utilities and pedestrian improvements. Staff recommends that the project be advertised for bid and will continue to review options for controlling costs through additive alternate bid items. 2 SCHEDULE Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. CC Receive Feasibility Report and Set Improvement Hearing October 20, 2020 CC Improvement Hearing, Order Improvement and November 17, 2020 Authorize Preparation of Plans & Specs CC Approve Plans & Specs and Order Advertisement for Bid January 19, 2021 Bid Opening February 22, 2021 CC Set Assessment Hearing February 2021 Public Open House July 2019 CC Assessment Hearing, Award Contract March 2021 Construction Start Summer 2021 Substantial Completion Fall 2021 RECOMMENDATION Staff recommends Council adoption of the attached resolution receiving the plans and specifications and authorizing the advertisement for bids for the 2021 Street Improvement Project, City Project 2021-01. 3 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2021 – 08 A RESOLUTION RECEIVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 2021 STREET IMPROVEMENT PROJECT, CITY PROJECT 2021-01 WHEREAS, the City Council of the City of Rosemount has ordered the preparation of plans and specifications for 2021 Street Improvement Project, City Project 2021-01, and such plans and specifications have been presented to this Council for approval: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Finance and Commerce an advertisement for bids upon the making of such improvements under such approved plans and specifications for City Project 2021-01. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, specifying the work to be done, stating the bids will be publicly opened on February 22, 2021 at 10:00 a.m. at the Rosemount City Hall in said City, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City Clerk for five (5%) percent of the amount of such bid. 4. Such advertisement for bids is hereby authorized by the Council. th ADOPTED this 19 day of January, 2021. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk CAMERO LNCLARET AVECRANDALL AVECHIANTIDELMAR CTPA T H CTPKWY TH ST W (CSAH 42)AVESHANNONDARTMOORCT DECEMBER TRL BOULDER AVEBISCAYNE AVEU 145THST W CIMARRONAVEWDAW S O N P L DENVER CTBITTER -SWEETCT150TH ST W (CSAH 42)DECEMBERBI T T E R -S W E E T CI RBLOOOMFIELDWAY U. 149TH ST W 153RD ST W 151ST ST W STATION TRLBRAZIL AVE 156TH ST W 144TH ST W DIAMOND PATH (CR 33)155TH ST W 147TH ST W 146TH BLOOOMFIELDPL BLOOMFIELD CIRCOBBLER AVEDELFT AVE WCAMEO AVE148TH ST WDALLARA BLANCA AVE154TH ST W CT COBALT DR CRYSTALPATH 152ND ST WDANVILLE AVE WBOULDER TRL BLOOMFIELDDARLING PATH CANADAAVE145TH ST W BOXWOOD PATHCORNELL TRL 158TH ST W 148TH ST W COVINGTON AVEBEECH ST W CT147TH ST W CAMBRIAN AVEBURMA AVECOLORADO AVEDAVENPORTAVECHIPPENDALE AVEST STW COBAL TLANE154TH CT W CARROUSELWAYU. 147TH ST W B AY B E R RY T R L CARDINAL L. 147THDAWSON CT CASCADE 158TH CT W 157TH CT W D A M A S K 153RD ST WDAMASK AVEDAKOTA DR159TH CT W 157TH ST WDANBURYAVEW 160TH ST W (CSAH 46)CROCUSAVEU. 148TH ST WDAHOMEY AVE W149TH ST W CRESTVIEW152ND CT W COLUMBIAL. 150TH ST W DANBURYDANVILLE AVEWCHI LI CT BUSINESSPKWYBAYBERRY BURNLEY AVEBOYSENBERRY CTCHROME CRESTONEAVEBLACKBERRY AVECIR150C OLU MBIA151ST CT W CUMBERLANDCANTATA AVE WCHORLEYCAMFIELDU 145TH ST W CHARLSTON AVEAVEST WCARDINAL PATHAVECICERONECIRCLEB LU EB ER R YC TCROCUS C TBI S C A Y NEWAYDAKOTALNBAYBERRYST W 156 T H STW 153RD ST W CANADA AVE148TH ST W147TH ST W U.149TH 154TH ST W 149TH 158TH ST W 151ST ST W 156TH ST W 146TH ST W DODD CIMARRONAVEWUPPER 149TH ST W U.149H ST W 155TH ST W 147TH ST W CIMARRONAVEW152ND 144TH ST W 151ST ST W CIMARRON A V E 146TH ST W DANVILLEAVEDANVILLE AVE WLOWER 147TH ST W CHILI AVECLARET AVEU. 148THST W CICERONEPATHWAY S ROB ER T TR L DECEMBERWAY CHERRYCOLUMBARY CTCTCORNELLCT SCRYSTALDAPPLECIRDAPPLE CTCARDINALCIREVER L E I G H C I R DERBYCIR CRESTONECIRCRESTVIEWCIRCLARETCIR CIMARRON CIMARRON CTCTDEWBERRY CT DARJEE L I N G CT 155TH CT W COLUMBARY CIR CHOKECHERRY AVEU. 149TH CTBRENNER CT BOSTONCIR CRESCENT CIR CHASEWOOD CTC H E S T N U TWA Y CIRCTWAY WAY U. 156TH W156TH C T WDARLING PATHDARLING PATH CINN A M ONWAYCORNELLCT N CTCRESTONECTCRESTONEPATHTRL CANADA CIRCHEVELLECT151ST S T WDAMASKC T WAYPATHBLVD ATWATER WAY AVEB ENTLEYST W CIC E RONEPATHBOISECIR DARJEELINGPATHCO R N E LL AZALEA P A THC O B A L T A V E D A LLARAAVEW144THST W TRL (STH 3)160TH ST W (CSAH 4 6 )S ROBERT(STH 3)U 145TH ST W 146THST W 145TH ST W CHRYSLERDAYBREAK AVEAURORA AVE 160TH ST W (CSAH 46) B O U L D E R CT---- 149TH ST WL 147THCT 149TH ST W ALLINGHAMAVEALMAAVE158TH CIR W 2021 Street CIP 5/12/2020 2021 Street Rehabilitation Project Document Path: T:\Project\Engineering\Derick\2021_Street_CIP.mxd