HomeMy WebLinkAbout6.f. City PC Workstations
EXECUTIVE SUMMARY
City Council Meeting Date: March 2, 2021
AGENDA ITEM: City PC Workstations AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.f.
ATTACHMENTS: Memo from IT Coordinator, Quote
Tabulation Worksheets APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve moving forward with the purchase of PC
Workstations for the Police, Fire and Public Works Departments associated with the
attached quotes.
BACKGROUND
This item is on the agenda to get City Council approval to purchase PC’s last replaced in 2017. There is
money in the 2021 Equipment CIP budget for these expenditures. Jayson Solberg, our IT Coordinator,
has obtained quotes for these items.
Attached is a memo from Jayson Solberg, the IT Coordinator, listing reasons for the need to proceed
forward with the replacement of this equipment. Jayson is available to answer any questions you have
prior to the meeting and will be present at the meeting as well.
Attached are quote sheets. The total of the preferred quote is $89,901.00. This is slightly under the
$90,000.00 budgeted. We have purchased 4-year on-site warranties as a continuation of our practice of
maintaining a warranty for the PC’s as long as we have them in service to optimize performance and
minimize costs.
RECOMMENDATION
Staff is recommending the Council authorize the purchase of the hardware addressed in the attached
quotes for the replacement of PC Workstations.
MEMORANDUM
To: Jeff May, Finance Director
From: Jayson Solberg, IT Coordinator
Date: February 18, 2021
Subject: 2021 CIP Replacements for Police/Fire/Public Works
Issue
The City of Rosemount Police, Fire and Public Works computers are end of life and no
longer under warranty.
Computer replacements
As a City, we have decided to replace the desktop computers every 4 years. Our current
desktop computers in Police, Fire and Public Works are 4 years old and out of warranty.
Police computers are used more due to rotating shifts and officers sharing computers. I
have many IT Support tickets for these computers weekly. Microsoft Teams is critical to
run on these computers with COVID and most of the computers don’t have the
hardware capable to run video calls. The City has the computers in the CIP budget for
2021 to replace the Police, Fire and Public Works computers.