HomeMy WebLinkAbout6.e. 2021 Leprechaun Days Service Agreement 1
EXECUTIVE SUMMARY
City Council Regular Meeting: June 1, 2021
AGENDA ITEM: 2021 Leprechaun Days Service Agreement AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.e.
ATTACHMENTS: Proposed Service Agreement APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the 2021 Service Agreement with the
Rosemount Leprechaun Days Committee
BACKGROUND
For the past several years, the City Council has approved a service agreement between the City and the
organizers of the Leprechaun Days celebration. Staff has discussed the 2021 Service Agreement with
representatives of the Leprechaun Days Committee and both parties feel the agreement is ready for the Council
to consider approving. This year the celebration will take place from July 16 – 25, 2021. As with past service
agreements, the 2021 agreement includes the City making a payment to the Leprechaun Days Committee to
assist with the cost of the fireworks display.
In 2005, community members organized a new Leprechaun Days Committee to coordinate the community
celebration. The attached service agreement is similar to the one the City typically signs with the Haunted
Woods Trail coordinators.
RECOMMENDATION
Staff is recommending the City Council approve the 2021 Service Agreement with the Rosemount Leprechaun
Days Committee.
1
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the ______ day of ________, 2021 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as “RLDC”);
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as “Leprechaun Days”); and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2021;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days
for 2021, which shall run for multiple days which shall be agreed upon by the RLDC and the
city council, in accordance with practices and standards of such festivals conducted in past
years. Services shall include the recruitment, selection, training, and managing of such
employees and volunteers as are necessary to conduct Leprechaun Days, and shall include
but not be limited to:
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be added by the RLDC with the
approval of the city council:
2
1) 360 Communities Community Get
Together/Picnic
2) 500 Tournament
3) American Red Cross Blood Drive
4) Amusement Rides
5) ATA Martial Arts Demonstration
6) Basketball Tournament
7) Bathtub Races
8) BBQ Chicken and Corn Feed at the Legion
9) Bean Bag Tourney - Legion
10) Bingo at Legion
11) Blarney Stone Hunt
12) Boys and Girls Alumni Soccer Game
13) Boys Lacrosse Fundraiser – Von Hanson’s
Breakfast
14) Bully Prevention and Board Breaking
15) Button Sales and Prize Drawing
16) Car Crusher
17) Classic Car Show
18) Commode/Toilet Bowl Races/Car Show
19) Community Appreciation Cookout
20) Community Band Performance
21) Cub in the Park
22) Dynamic Worship Service & Pancake
23) Euchre Tournament
24) Family Bingo with Chuck Brooks
25) Family Fun Night
26) Fireworks Display
27) Fishing Derby
28) Free Root Beer Floats at the Rosemount
29) Friday Night Magic
30) Friends of Robert Trail Library Events
31) Grand Day Parade
32) Gus Sent Me – VFW
33) Haulin’ for Hope Fundraiser
34) Hockey Events
35) Hot Dog Give Away
36) Hula Hoop Contest
37) I Love Kick Boxing
38) Insanity Street Workout
39) Irish Baseball Fungo Golf Tourney
40) Irish Challenge LAX tourney
41) Irish Mass and Ice Cream Social – St. Joseph
Church
42) Irishette Dance Performance
43) Irishettes Dance Team Performance
44) Jazzercise
45) Kiddie Parade
46) Kids Dance at Legion
47) Leprechaun Days Entertainment-amphitheater
48) Lightin’ Up Family Block Party at Lighthouse Church
49) Medallion Hunt
50) Merchant’s Bank Community Appreciation Picnic
51) Mid Summer Faire
52) Music in the Park
53) One Tile, One Rosemount
54) Penny Scramble
55) Petting Zoo
56) Pickleball Event
57) Public Ice Skate
58) Puppets in the Park
59) Purse Bingo
60) RAHA Hockey Tourney
61) RHS Boys Alumni Lacrosse Game
62) RHS Girls Hockey Alumni Game
63) RHS Marching Band Brat Sale
64) Robert Trail Library Events
65) Rockin’ at the Legion
66) Root Beer Floats at Legion–Velvet Tones
67) Rosemount Parks & Rec/RAAC Photo Contest
68) Rosemount Pipers Family Day Double
Header
69) Rosemount Plaza Open House
70) Rosemount Sings
71) Run for the Gold
72) Share-A-Can Food Drive
73) Sidewalk Chalk Contest
74) Sidewalk Sale and Ladies Night
75) Sneaky Pete’s Garden Tractor Pull
76) Steak Fry at the Legion
77) Super Scouts of Rosemount
78) T-6 Thunder Fly Over
79) The Warehouse – Various exercise classes
80) Trike, Bike and Scooter Races
81) Waffle & Sausage Breakfast – Fire Dept
82) Walgreens Events
83) Wet N’Wild Day
84) Wiffle Ball Tournament
85) Winter’s Dentistry Event
86) Woody One Man Band – Legion
87) Zumba-Latin Dance
3
2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC
officers, employees, volunteers, and agents shall not be deemed agents or employees of the
City for any purposes including, but not limited to, income tax withholding, workers’
compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay to RLDC by July 9,
2021, the sum of $10,000 to be used for a fireworks display. The City will make the
payment with the understanding that RLDC will hold the fireworks event in 2021, if the
fireworks event does not happen, the payment will not be made. As additional consideration,
the City will pay to RLDC monies received as contributions donated to the City in support
of Leprechaun Days. The amount of such additional consideration will be limited to the
amount of contributions received by the City. The City will advise RLDC, on request, of the
status of funds received by the City and funds reasonably expected to be received.
4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. The Leprechaun Days Committee President or Vice President will be issued three sets of
keys for Central Park no later than July 16, 2021. The President or Vice President will then
issue keys to the Committee members as needed.
7. Those possessing current peddlers’/solicitors’ licenses cannot be part of Leprechaun Days or
Mid-Summer Faire events unless they have registered with the RLDC and have been
approved by the committee.
CITY OF ROSEMOUNT
By:_________________________________
William Droste, Mayor
By:_________________________________
Erin Fasbender, City Clerk
LEPRECHAUN DAYS
By:_________________________________
RLDC Treasurer
By:_________________________________
RLDC President