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Home My WebLink About6.f. Second Quarter Budget Amendments City Council Regular Meeting: August 2, 2021 EXECUTIVE SUMMARY AGENDA ITEM: Second Quarter Budget Amendments AGENDA SECTION: Consent PREPARED BY: Teah Malecha, Finance Director AGENDA NO. 6.f. ATTACHMENTS: Resolution, Prior Donation Worksheets APPROVED BY: LJM RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2021 Budget Items for the General Fund as outlined in the attached memo. BACKGROUND The City receives donations throughout the year for various items. The donation expenditures are approved by the City Council. After the funds are spent, staff provides the Council with a resolution to amend the General Fund budget for those items. Rather than doing it each time, it is completed quarterly. This request is to amend both the revenue and expenditure budgets for the General Fund for the expenditure of donations previously received. Detail for Revenues: 101-36230.00 Donations $15,474.59 Total Revenues $15,474.59 Detail for Expenditures: 101-45100-01-439.00 Other Miscellaneous Charges $4,019.07 101-42210-01-241.03 Hand Tools 11,455.52 Total Expenditures $15,474.59 RECOMMENDATION Staff recommends that the City Council formally amend the 2021 General Fund budget by resolution for donation items that the Council had previously authorized covering expenditures made during the second quarter of 2021. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2021 - 60 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2021 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2021 General Fund Operating Budget, the total which are as follows: 1. General operating revenues, the total which reflects an increase of $15,474.59; 2. General operating expenditures, the total which reflects an increase of $15,474.59; THEREFORE, BE IT RESOLVED that the City Council of the City of Rosemount, hereby approves the amendment of the above listed budget items for the 2021 General Fund Operating Budget ADOPTED this 2nd day of August, 2021, by the City Council of the City of Rosemount. ______________________________________ William H. Droste, Mayor ATTEST: _________________________________ Erin Fasbender, City Clerk EXECUTIVE SUMMARY City Council Regular Meeting: April 20, 2021 AGENDA ITEM: Expenditure Approval from the Donation Account – Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.j. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the donation expenditure of $1993.87 for the Spring Egg Hunt as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $1993.87 Sam’s Club – Egg Hunt Supplies Rosemount Lions RECOMMENDATION Staff recommends the expenditure of funds from the Donation Account for the above item. 2 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 01-29-20 – Rosemount Lions Club Amount Received: $2,000 Receipt # for Donation: # N/A Purpose of Donation: Egg Hunt – Sam’s Club - Supplies Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1878.56 Candy and $115.31 Sales Tax To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt – Sam’s Club - Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $1993.87 Amend Expenditure Acct #101-45100-01-439.00 $1993.87 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $1993.87 Credit: 101-36230.00 $1993.87 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 20, 2021. EXECUTIVE SUMMARY City Council Regular Meeting: May 18, 2021 AGENDA ITEM: Expenditure Approval from the Donation Account – Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor Day EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $500.00 Cross Nursery – Arbor Day Dakota Electric RECOMMENDATION Staff recommends City Council approval of the expenditure from the Donation Account for the above item. 2 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-05-21 from Dakota Electric Amount Received: $500 Receipt # for Donation: 102860 Purpose of Donation: Arbor Day – Cross Nursery - Trees Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Arbor Day – Cross Nursery - Trees AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 18, 2021. EXECUTIVE SUMMARY City Council Meeting: June 15, 2021 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account for the Fire Department Consent PREPARED BY: Rick Schroeder, Fire Department AGENDA NO. 6.i. ATTACHMENTS: Quotes for Flir Camera Kits APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the expenditure offunds from the Rosemount Fire Department donation account to purchase 4 Thermal Imaging Camera kits. BACKGROUND The City Council is asked to consider the expenditure of $11,455.52 from the fire department donation account for the purchase of 4 Thermal Imaging Camera Kits. The money for this purchase was made possible from various donations to the Rosemount Fire Department over the past couple of years. The purchase of these cameras will be utilized by firefighters to recognize heat sources and detect high levels of heat as well as locate victims in fires. The purchase ofthese cameras will replace two of the current outdated cameras as well as add two additional cameras to two additional fire apparatus. This will make each responding front line apparatus more efficient and give the ability to have additional thermal imaging cameras on scene at fires. Attached are two quotes from two different fire equipment vendors. The first quote is from Jefferson Fire and Safety in the amount of $11,455.52. The second quote is from Alex Air Apparatus in the amount of 11,716.00. Both of these quotes were supplied to Rosemount Fire for the purchase of FLIR K33 Thermal Imaging Camera kits along with truck charging kits. The fire department obtained a third quote, but the vendor had to withdraw their submission. RECOMMENDATION Staff recommends the purchase ofthe FLIR K33 Thermal Imaging kits from Jefferson Fire and Safety. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: $ Purpose of Donation: Account # for ponation: Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ To be Spent from Account#: Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ Amend Expenditure Account# The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit:Donation Liability #) $ Credit:101-36230.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: EXECUTIVE SUMMARY City Council Regular Meeting: June 15, 2021 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account – Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.h. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the donation expenditure of $1525.20 for Safety Camp programming costs (T-Shirts). DONATIONEXPENDITURE USE/ITEMPURCHASED FROMAMOUNT st1525.20 Pilgrim Promotions – Safety Camp – June 18, 2021 1 State Bank of Rosemount, Dakota Electric, MN Energy Resources RECOMMENDTION Staff recommends City Council approval of anexpenditure from the Donation Account for the above item. DONATION REVENUEWORKSHEET RECEIPT OFDONATION VariesDonationReceivedon: Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Safety Camp – T-Shirts Account # for Donation: 101-22223 Must be Liability # assigned for each individual Department.) EXPENDITURE OFDONATION Amount to be Spent: $1525.20 To be Spent from Acct #: 101-45100-01-439.00 Must be Expenditure # corresponding to individual Department.) Safety Camp – T-ShirtsPurposeofExpenditure: AMENDMENT OFBUDGETS Amend Donation Revenue Acct #101-36230.00: $1525.20 Amend Expenditure Acct #101-45100-01-439.00 $1525.20 The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TOADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $1525.20 Credit: 101-36230.00 $1525.20 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 15, 2021. 2