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HomeMy WebLinkAbout6.e. Ice Arena Concessions Agreement EXECUTIVE SUMMARY City Council Regular Meeting: October 5, 2021 AGENDA ITEM: Ice Arena Concessions Agreement AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO.: 6.e. ATTACHMENTS: Proposed Lease Agreement APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the attached lease agreement between the City of Rosemount and the Rosemount Area Hockey Association for use of the Ice Arena Concession Stand. BACKGROUND For the past several years, the City of Rosemount has leased the concession stand in the Ice Arena to the Rosemount Area Hockey Association (RAHA). RAHA has one of their members oversee the operations of the concession stand. Staff is recommending the City Council approve the 2021/2022 agreement between the City of Rosemount and RAHA for the hockey association to lease the concession stand in the Rosemount Ice Arena again for $250 per month for six months. Having a concession stand in the Ice Arena adds to the positive experience that visitors to the rink will have. The City is not currently staffed to operate the concession stand and also if the City operated the stand we could possibly lose money on the operations due to using paid staff. RECOMMENDATION Staff feels that RAHA has done a good job in coordinating the use of the concession stand and overseeing the maintenance and cleaning of the area. Staff is recommending the City Council approve a new lease agreement between the City of Rosemount and the Rosemount Area Hockey Association (RAHA) for the hockey association to lease the concession stand in the Rosemount Ice Arena for $250 per month for six months. ROSEMOUNT ARENA CONCESSIONS AGREEMENT AGREEMENT made this __ day of October, 2021, by and between the City of Rosemount ("City") and Rosemount Area Hockey Association ("RAHA"). WITNESSETH: The following terms and conditions constitute an agreement between the City and RAHA to operate the arena concession stand, including access to the concession storage room, at the Rosemount Community Center located at 13885 South Robert Trail, Rosemount Minnesota, for the period commencing October 1, 2021 and ending March 31, 2022, to wit: 1. The City and RAHA mutually agree for RAHA to manage and operate the arena concession stand. 2. RAHA will manage and provide adequate staffing for the operation of the arena concession stand. 3. RAHA agrees to compensate the City $250.00 per month ($1,500.00 total for 6 months. Payment during the term of this Agreement shall be made on or before the fifteen (15th) day of the month succeeding the period for which accounting and payment of fees are made. 4. The City agrees to provide all utilities for the operation of the arena concession stand and the equipment set forth in Exhibit A. RAHA will be responsible for repair and maintenance of equipment set forth in Exhibit A. RAHA agrees to return all equipment provided by the City at the commencement of the term of this Agreement, reasonable wear and tear excepted. The City hereby agrees to replace wore out or broken equipment due to regular wear and tear. 5. The City and RAHA acknowledge that RAHA has the right and ability to store items in the Arena Concessions Stand, including the concession storage room, the equipment and product that is owned, and is the sole responsibility of RAHA, is set forth on the attached Exhibit B. 6. RAHA agrees to maintain the arena concession stand and concessions storage room in a clean and orderly manner, and in accordance with procedures for the safe handling of food as directed by any applicable local and State health agency. The City will conduct random cleaning inspections to determine the degree of cleaning compliance. RAHA will use a washing/rinsing/sanitizing system when washing dishes. RAHA agrees to use no tape on stainless steel and not to store any items within 30 inches of any electrical panel. 7. RAHA will provide general liability insurance to insure against liabilities up to $500,000 for each claimant and $2,000,000 for each single occurrence. 7. RAHA shall indemnify and hold harmless the City, all its officers, agents, and employees, of and from any and all claims, demands, actions, or causes of actions of whatsoever nature of character arising out of or by any reason of the services and obligations provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claims of whatsoever character arise hereunder. 9. The Agreement may be terminated by either party hereto by thirty (30) days written notice to the other party. 10. RAHA is retained only for the purposes and to the extent set forth in this Agreement, and its relationship to the City shall be that of an independent contractor. As such, RAHA shall not be entitled to any pension, health or similar benefits which are available to employees of the City. IN WITNESS WHEREOF, the City and RAHA have hereunto affixed their signatures this ____ day of __________, 2021. CITY OF ROSEMOUNT ROSEMOUNT AREA HOCKEY ASSOCIATION ________________________ ____________________________ Mayor RAHA President ________________________ ________________________ City Clerk RAHA Attachment A Amana 1000 Microwave 2nd Microwave (TBD) Fridge Base 2 door (True) Freezer stand up 1 door (True) Stainless steel 3 sink wash station (Lamberton) Stainless steel hand wash sink (Eagle) 21 Stainless steel mesh shelves (Eagle) 2 Stainless steel microwave shelf 1 paper towel dispenser 1 Wall mounted first aid kit 1 Telephone (651-322-6008) 1 Fire extinguisher 7 Grey Storage Shelves Stand up 2 door slide Fridge Model: MC1300S Attachment B Hot dog roller Popcorn popper Nacho cheese machine Pizza/pretzel warmer Safe General product to be sold