HomeMy WebLinkAbout3.a. September 8, 2021 Regular Meeting Minutes TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
SEPTEMBER 8, 2021
CALL TO ORDER
Pursuant to due call and notice thereof the meeting of the Technology Task Force of the City of
Rosemount was called to order on September 8, 2021 at 6:37 p.m. in the City Hall City Council
Chambers.
Attendees included Task Force Members: Mohammad Khan, Furhath Arnob, Steve Thoennes, and
Robert Kidwell
Task Force Members not in attendance included: Joe Duffy, Tony Hall, and Samuel Mwangi
Staff present included the following;
• GIS Coordinator Aaron Menza
• City Administrator Logan Martin
• IT Coordinator Jayson Solberg
City Council present included the following;
• Councilmember Heidi Freske
• Councilmember Jeff Weisensel
ADDITIONS OR CORRECTIONS TO AGENDA
None
APPROVAL OF MINUTES
Motion by Kidwell Second by Khan
Motion to approve the minutes of the August 11, 2021 Technology Task Force meeting.
Ayes: 3
Nays: 0. Motion carried.
PRESENTATIONS
None
OLD BUSINESS
5.a Electric Vehicle Charging Stations
The task force discussed their findings from recent research on municipalities promoting electric
vehicle charging stations. It was determined that the task force’s business case for promoting more
electric vehicle charging stations should include recommended locations for charging stations,
guidance on requirements for higher-density residential developments, guidance on requirements for
commercial developments and estimated costs of charging stations.
TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
SEPTEMBER 8, 2021
City Administrator Martin mentioned recent meetings with Dakota County Technical College and
the Minnesota Valley Transit Authority and indicated that both entities are interested in partnering
in promoting charging stations.
Task Force Member Arnob will combine the group’s research and create a business case document
for the Task Force and Environment and Sustainability Commission to review.
5.b Citizen Problem Reporter Application
GIS Coordinator Menza asked the task force to provide feedback on their experiences with the new
Citizen Problem Reporter Application. Members found it easy to use and recommended piloting
the application with a larger group of citizens, potentially a group of City Commissioners,
Councilmembers and City Staff.
NEW BUSINESS
6.a Personal Identifiable Information and Security Systems
IT Coordinator Solberg led a discussion about web security and Personal Identifiable Information
(PII) at the City. Solberg mentioned that the City does maintain some PII such as names, addresses,
phones, etc. but does not house credit card or financial data from citizens. Solberg also mentioned
that the Police Department is required to maintain a variety of confidential documents by the
Federal Bureau of Investigations (FBI) and noted that the City does not meet some standards due to
budget constraints.
Solberg explained that the City does have a back-up/disaster recovery plan in place – back-ups are
stored on both the east and west coasts. Solberg also mentioned that City increased their data
breach insurance to $500,000.
Task Force members suggested that the City should consider making their Information Technology
Staff policy publicly available along with results from the City’s monthly security audit in order to
provide more transparency to citizens. Members also suggested that the City starts an IT security
training program for staff.
ANNOUNCEMENTS
None
ADJOURNMENT
Motion by Thoennes Second by Arnob
Motion to adjourn at 8:05 p.m.
Ayes: 4
Nays: 0. Motion carried.
TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
SEPTEMBER 8, 2021
Next Task Force Meeting October 13, 2021.
Respectfully submitted,
Aaron Menza
GIS Coordinator