HomeMy WebLinkAbout6.h. Third Quarter Budget Amendments
EXECUTIVE SUMMARY
City Council Regular Meeting: October 19, 2021
AGENDA ITEM: Third Quarter Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Teah Malecha, Finance Director AGENDA NO. 6.h.
ATTACHMENTS: Resolution, Prior Donation Worksheets APPROVED BY: LJM
RECOMMENDED ACTION: Adopt a Resolution Approving the Amendment of Certain
2021 Budget Items for the General Fund as outlined in the attached memo.
BACKGROUND
The City receives donations throughout the year for various items. The donation expenditures are
approved by the City Council. After the funds are spent, staff provides the Council with a resolution to
amend the General Fund budget for those items. Rather than doing it each time, it is completed quarterly.
This request is to amend both the revenue and expenditure budgets for the General Fund for the
expenditure of donations previously received.
Detail for Revenues:
101-36230.00 Donations $14,738.04
Total Revenues $14,738.04
Detail for Expenditures:
101-45100-01-439.00 Other Miscellaneous Charges $4,088.04
101-42210-01-218.01 Uniforms 200.00
101-42110-01-208.02 Equip Donations/Forfeitures 10,450.00
Total Expenditures $14,738.04
RECOMMENDATION
Staff recommends that the City Council amend the 2021 General Fund budget by resolution for donation
items that the Council had previously authorized covering expenditures made during the third quarter of
2021.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2021 - 85
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2021 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2021
General Fund Operating Budget, the total which are as follows:
1.General operating revenues, the total which reflects an increase of $14,738.04;
2.General operating expenditures, the total which reflects an increase of $14,738.04.59;
THEREFORE, BE IT RESOLVED that the City Council of the City of Rosemount,
hereby approves the amendment of the above listed budget items for the 2021 General Fund
Operating Budget
ADOPTED this 19th day of October, 2021, by the City Council of the City of Rosemount.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk
EXECUTIVE SUMMARY
City Council Meeting: July 6, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.d.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $2,000 from
American Legion Post No. 65 to the Police Equipment Fund and to approve the expenditure
of these funds to use for community engagement activities.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Rosemount American Legion Post No. 65 has continued to partner with the Rosemount Police
Department to support community engagement activities. These funds are being donated to sponsor and
help cover expenses related to events such as Kicks for Kids, the Pink Patch Project, Shop with a Cop,
and other community engagement programs that the police department is involved in.
The Council is asked to accept the donation from Rosemount American Legion Post No. 65 in the
amount of $2,000. The donation was made to the Rosemount Police Department to help cover expenses
related to community engagement events and activities.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 6/30/21
Amount Received $ 2000.00
Purpose of
Donation Community Engagement Activity Expenses
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 2000.00
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to community
engagement activities sponsored by the Rosemount Police Department.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 2000.00
Amend Expenditure Account 101-42110-01-208.02 $ 2000.00
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 2000.00
Credit 101-36230.00 $ 2000.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on:
EXECUTIVE SUMMARY
City Council Regular Meeting: July 6, 2021
AGENDA ITEM: Expenditure Approval from the Donation
Account – Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f.
AT TACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the donation expenditure of $616.49 for
Safety Camp programming costs.
EXPENDITURE
AMOUNT USE/ITEM PURCHASED
DONATION
FROM
616.49 Suzie’s Kitchen. – Safety Camp – June 18, 2021 1st State Bank of
Rosemount, Dakota
Electric, MN Energy
Resources
RECOMMENDATION
Staff recommends the City Council approve the expenditure from the Donation Account for the above
item.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received from: 1st State Bank of Rosemount, Dakota Electric, MN
Energy Resources
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp – Suzie’s Kitchen / Lunch
Account # for Donation: 101-22223 (
Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $616.49
To be Spent from Acct #: 101-45100-01-439.00 (
Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp – Suzie’s Kitchen / Lunch
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $616.49
Amend Expenditure Acct #101-45100-01-439.00 $616.49 (
The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) $616.49
Credit: 101-36230.00 $616.49
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 6, 2021.
EXECUTIVE SUMMARY
City Council Meeting: July 20, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.d.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $3000 from a
Rosemount resident and authorize expenditure of these funds to be used for improving
and/or enhancing officer wellness
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
A Rosemount resident, who wished to remain anonymous, spoke with Chief Dahlstrom about her
intention to help the police officers who serve her community. The donor expressed that she is very
thankful for the Rosemount Police and wants to help them considering how difficult it has been to be a
police officer over the last couple years (i.e. negative media coverage, civil unrest, etc.). In addition, the
donor expressed she would like the funds used to improve officer wellness however the Department
deems necessary.
The Council is asked to accept the donation from the anonymous donor in the amount of $3000 and the
expenditure of these funds for improving and/or enhancing officer wellness.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 6/30/21
Amount Received $ 3000.00
Purpose of Donation Officer Wellness
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 3000.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to programs or
items relating to improving and maintaining officer wellness.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 3000.00
Amend Expenditure Account 101-42110-01-208.02 $ 3000.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 3000.00
Credit 101-36230.00 $ 3000.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on:
EXECUTIVE SUMMARY
City Council Meeting: July 20, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $700 from
American Legion Post No. 65 to the Police Equipment Fund and to approve the expenditure
of these funds to use for the 2021 Leprechaun Days Kid’s Dance
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
American Legion Post No. 65 has continued to partner with the Rosemount Police Department to
support community engagement activities.
The Council is asked to accept the donation from Rosemount American Legion Post No. 65 in the
amount of $700. The donation was made to the Rosemount Police Department to help cover expenses
related to the Kid’s Dance during Leprechaun Days 2021.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 7/8/21
Amount Received $ 700.00
Purpose of
Donation Community Engagement Activity – KIDS DANCE 2021
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 700.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to community
engagement activities sponsored by the Rosemount Police Department.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 700.00
Amend Expenditure Account 101-42110-01-208.02 $ 700.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 700.00
Credit 101-36230.00 $ 700.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on:
EXECUTIVE SUMMARY
City Council Regular Meeting: July 20, 2021
AGENDA ITEM: Expenditure Approval from the Donation
Account – Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the donation expenditure of $3000.00 for
Sound System Upgrades at the Rosemount Community Center Ice Arena.
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
$3000.00
Accelerated Technologies, LLC / Sound System Upgrades
Rosemount Youth
Hockey Boosters
RECOMMENDATION
Staff recommends approval of the expenditure from the Donation Account for the above item.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received from: Rosemount Youth Hockey Boosters
Amount Received: $3000.00 Receipt # for Donation: # 103011 Purpose of Donation: Sounds System Upgrades - ARENA
Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: $3000.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Sound System Upgrades - ARENA
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $3000.00 Amend Expenditure Acct #101-45100-01-439.00 $3000.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) $3000.00 Credit: 101-36230.00 $3000.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 20, 2021.
EXECUTIVE SUMMARY
City Council Regular Meeting: July 20, 2021
AGENDA ITEM: Expenditure Approval from the Donation
Account – Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.g.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
Blarney Stone Hunt.
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
$250.00
First State Bank of Rosemount – Coins for Blarney Stone
Hunt.
Various
RECOMMENDATION
Staff recommends approval of the expenditure of funds from the Donation Account for the above item.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received from: Various
Amount Received: Varies
Receipt # for Donation: # N/A Purpose of Donation:
Leprechaun Days Blarney Stone Hunt Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: $250.00 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: $250.00 Amend Expenditure Acct #101-45100-01-439.00 $250.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) $250.00 Credit: 101-36230.00 $250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 20, 2021.
EXECUTIVE SUMMARY
City Council Regular Meeting: August 2, 2021
AGENDA ITEM: Expenditure Approval from the Donation
Account – Parks & Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.e.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the donation expenditure of $221.55 for the
Leprechaun Days Run for the Gold.
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
$221.55
Run for the Gold – Sam’s Club - Refreshments
Scott Chiropractic
RECOMMENDATION
Staff recommends City Council approval of the expenditure from the Donation Account for the above
item.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 05/10/21
Amount Received: $250.00 Receipt # for Donation: # 102974 Purpose of Donation:
Run for the Gold – Sam’s Club Refreshments Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION
Amount to be Spent: 221.55 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Run for the Gold – Sam’s Club Refreshments
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230.00: 221.55 Amend Expenditure Acct #101-45100-01-439.00 221.55 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22223 (Donation Liability #) 221.55 Credit: 101-36230.00 221.55
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 2, 2021.
EXECUTIVE SUMMARY
City Council Meeting: August 17, 2021
AGENDA ITEM: Receipt and Expenditure of Donation to
Fire Department
AGENDA SECTION:
Consent
PREPARED BY: Rick Schroeder, Fire Chief AGENDA NO. 6.f.
ATTACHMENTS: Donation Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to receive donation and expenditure of donation in the
amount of $200.00 gifted to the Fire Department by Joe Walsh.
BACKGROUND
The Council is asked to approve a donation of $200.00 that was donated to the Fire Department by
community member Joe Walsh. The Fire Department is also seeking approval for expenditure of this
donation to be utilized to purchase pink fire department patches. These patches will be sold during the
Pink Patch Project fundraiser event during the month of October in which all proceeds will be sent to the
American Cancer Society to fund breast cancer research.
RECOMMENDATION
Staff recommends approving the motion above.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received: $
Purpose of Donation:
Account # for ponation:
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $
To be Spent from Account#:
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Account#101-36230.00: $
Amend Expenditure Account#
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit:Donation Liability #) $
Credit:101-36230.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on:
EXECUTIVE SUMMARY
City Council Meeting: August 17, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $1200 from a
resident in Rosemount to be utilized for officer wellness programming.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
In June of 2020, Officers were dispatched to a call of a 33-year-old male who was unconscious and not
breathing. Unfortunately, the male was beyond the help of life-saving measures and was pronounced
deceased at the scene. It was learned that the male had struggled with addiction for some time, and
information was received later from the medical examiner’s office that the immediate cause of death was
“acute fentanyl toxicity.” Officers worked through this difficult time with the family and assisted with
providing resources and answering questions during their time of grief and loss.
The family contacted the police department and asked to donate the remaining funds in their son’s
account to the police department to help officers. Specifically, they mentioned how grateful they were for
the officers and the help that was provided to their family.
The Council is asked to accept the donation from this family in the amount of $1200. The donation was
made to the Rosemount Police Department to help cover expenses related to improving and/or enhancing
officer wellness.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure for officer wellness
programming.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On August, 2020
Amount Received $ 1200
Purpose of Donation Officer Wellness
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 1200
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to programs or
items relating to improving and maintaining officer wellness.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 1200
Amend Expenditure Account 101-42110-01-208.02 $ 1200
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 1200
Credit 101-36230.00 $ 1200
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: August 17, 2021
EXECUTIVE SUMMARY
City Council Meeting: September 7, 2021
AGENDA ITEM: Donation Acceptance – Police and Fire
Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.c.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $5000 from
Hosanna Church to be utilized for wellness programming in our police and fire department.
BACKGROUND
The Police and Fire Equipment Funds have been set up for the purpose of receiving donations that are
designated for each respective Department. Expenditures from this account are only made after approval
is received from the City Council.
Since opening, Hosanna Church has been very active in our community and has taken a special interest
with supporting our public safety officials. Recently, the local Pastor met with me, Chief Dahlstrom, to
identify potential ways their community could monetarily support both police and fire. Several options
were presented and reflected upon; ultimately, Hosanna decided to give both departments (i.e. police and
fire) $2500 each to focus on wellness programming.
The Council is asked to accept the donation from Hosanna in the amount of $5000. The donation was
made to the Rosemount Police and Fire Departments to help cover expenses related to the wellness
programming and initiatives.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure for wellness
initiatives.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On August 16, 2021
Amount Received $ 2500
Purpose of
Donation Wellness Programming and Initiatives
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 2500
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to officer wellness
programming and initiatives.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 2500
Amend Expenditure Account 101-42110-01-208.02 $ 2500
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 2500
Credit 101-36230.00 $ 2500
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: September 7, 2021
EXECUTIVE SUMMARY
City Council Meeting: September 7, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.d.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $800 from the
neighborhood group of Hosanna Church in Rosemount to be utilized for the 2021 “Shop
with a Cop event.”
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
The neighborhood group of Hosanna Church in Rosemount recently met with me, Chief Dahlstrom, to
discuss potential ideas for the donation. The group voted unanimously to support local kids in need of
support; they also plan to assist the night of the event. The “Shop with a Cop” program would not be the
success it is without the generous partnership of community members such as this neighborhood group
from Hosanna!
The Council is asked to accept the donation from this family in the amount of $800. The donation was
made to the Rosemount Police Department to help cover expenses related to the “Shop with a Cop”
program.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure for the “Shop with
a Cop” program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On August 16, 2021
Amount Received $ 800
Purpose of Donation Shop with a Cop
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 800
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to “Shop with a
Cop.”
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 800
Amend Expenditure Account 101-42110-01-208.02 $ 800
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 800
Credit 101-36230.00 $ 800
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: September 7, 2021
EXECUTIVE SUMMARY
City Council Meeting: September 7, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $250 from a
resident in Rosemount to be utilized for officer wellness programming.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
In early August 2021, our Department became aware that a local boy, William Erchul, who was going to
host an outdoor movie night called “Will’s Movie Night.” William not only hosted the event to have fun
with friends and neighbors, but he wanted to raise money for a special cause.
William and his Mother stopped by the Department and explained they would like to make the donation
to the Police Department to assist with officer wellness programming. I, Chief Dahlstrom, spoke with the
family about a new heart health initiative that we are currently raising funds for and the family wanted to
contribute to this cause.
The Council is asked to accept the donation from this family in the amount of $250. The donation was
made to the Rosemount Police Department to help cover expenses related to improving and/or enhancing
officer wellness.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure for officer wellness
programming.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On August 27, 2021
Amount Received $ 250
Purpose of Donation Officer Wellness
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 250
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to programs or
items relating to improving and maintaining officer wellness.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 250
Amend Expenditure Account 101-42110-01-208.02 $ 250
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 250
Credit 101-36230.00 $ 250
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: September 7, 2021