HomeMy WebLinkAbout6.e. Donation Acceptance and Expenditure – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Meeting: November 16, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $3000 in
donations for the 2021 “Shop with a Cop” youth enrichment program.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the Police Department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
A generous donation totaling $3000 was received from the American Legion Post 65.
The program takes referrals from local schools, churches, officers, and other community organizations to
identify the children who are facing financial difficulties, family tragedies, and other situations where they
could use some support.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $3000 received for the Shop with a
Cop program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On November 2021
Amount Received $ 3000
Purpose of Donation “Shop with a Cop” Community Program
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 3000
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at the “Shop with a Cop” community
engagement/youth enrichment event.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 3000.00
Amend Expenditure Account 101-42110-01-208.02 $ 3000.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 3000.00
Credit 101-36230.00 $ 3000.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 11/16/2021