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Home My WebLink About9.a. Receive Feasibility Report and Call for Improvement Hearing for the 2022 Street Improvement Project, City Project 2022-01\\rsm-file\common\city clerk\agenda items\approved items\9.a. receive feasibility report and call for improvement hearing for the 2022 street improvement project, city project 2022-01.docx EXECUTIVE SUMMARY City Council Meeting: November 16, 2021 AGENDA ITEM: Receive Feasibility Report and Call for Improvement Hearing for the 2022 Street Improvement Project, City Project 2022- 01 AGENDA SECTION: New Business PREPARED BY: Brian Erickson, PE, City Engineer AGENDA NO. 9.a. ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM RECOMMENDED ACTIONS: Adopt a Resolution Receiving the Feasibility Report and Calling for the Improvement Public Hearing for 2022 Street Improvement Project, City Project 2022-01 BACKGROUND The 2022 Street Improvement Project, City Project 2022-01, was included as part of the 2020-2029 Capital Improvement Plan. The streets identified for this improvement through the City’s pavement management evaluation are shown in the attached map. The project is proposed to consist of pavement rehabilitation. DISCUSSION The initial scope of the project consisted of two distinct types of work. The proposed scope for the Jay Simons subdivision consisted of a full depth reconstruction and extension of utilities on: • Bacardi Avenue West between the edge of pavement and 128th Street West • 128th Street West between Bacardi Avenue West and Bengal Avenue West • 130th Way between Bengal Avenue and 130th Street West • Bengal Avenue between 128th Street West and 130th Street West However, additional investigation has shown there are a number of property, easement, and right of way concerns in this area. As a result, staff is recommending this work be delayed until 2023 to allow for needed resolution to these issues. The rest of the project scope consisted of pavement rehabilitation on the following streets: • Biscayne Avenue West between 130th Street West and the end of pavement, approximately 2,670 feet north • 126th Street West between Biscayne Avenue West and Bacardi Avenue West • Danbury Way between McAndrews Road (CSAH 38) and the City Limit • Chinchilla Avenue between McAndrews Road (CSAH 38) and the southern cul-de-sac • 127th Court West between Chinchilla Avenue and the cul-de-sac This would provide a new road surface for the residences abutting the street. This is the scope that staff is recommending for completion in 2022. A feasibility report was prepared by WSB and Associates, Inc. (WSB) for the pavement rehabilitation work and is available for review in the City Engineer’s office. The report reviews the existing conditions, 2 proposes improvements, details costs and funding sources and estimates proposed assessments. Scope The existing conditions are shown in the following table. The streets vary from 24 feet to 32 feet in width. In addition, Danbury Way and a small portion of Biscayne Ave have existing bituminous barrier curb. Where no curb exists, the road has an existing ditch section, that generally functions adequately. There are no existing municipal utilities in these neighborhoods as they are outside the Municipal Urban Service Area (MUSA). Proposed improvements would include reducing the roadway width of Chinchilla and 127th Court West to 24’ and maintain the existing widths on 126th Street and Biscayne Ave. Danbury Way has bituminous curb that has outlived its service life and replacing that with concrete barrier curb would provide a more robust and durable edge to the pavement. Eliminating that curb would require substantial grading as no drainage swale exists and establishing a ditch section would be difficult due to tree cover and elevation differences. Danbury Way south of McAndrews was reconstructed in a similar manner due to the original construction with bituminous curbing. Roadway Summary Street Name Existing Width (ft) Existing Curb Proposed Width (ft) Comments 126th Street 24 No 24 Biscayne Avenue 24 Partial – Bituminous barrier 24 Chinchilla Avenue 32 No 24 Reduce street width 127th Court West 32 No 24 Reduce street width Danbury Way 24 Yes – Bituminous barrier 22 Bituminous curb will be replaced with concrete B618. Staff is also recommends including ribbon curb as a bid alternate in the design for areas that currently have only a bituminous edge. A final award decision can be made after bids have been received. A review of the ribbon curb cost would be provided to Council showing a funding breakdown for several options on assessment/city funds. Staff would propose showing estimated assessments based on 0%, 25%, 50%, 75% and 100% assessed cost. As a reference point, Deepwoods Court the assessed cost was 100% and the cost was approximately $5,200 per parcel which added approximately 3,500 of ribbon curb. A concrete ribbon curb edge provides the following benefits to the bituminous section: • Protects the edge of the bituminous pavement from cracking/breaking particularly when large vehicles (i.e. garbage trucks) drive along the edge • Bituminous edge is constrained and supported • Provides a more durable surface for plowing • Reduces shoulder maintenance of aggregate edge • Eliminates the migration of weeds through the pavement surface. • Long life span (50+ years) means minimal maintenance is required during future pavement rehabilitation projects 3 Public Engagement City staff hosted a neighborhood meeting on October 28, 2021. Approximately 12 residents within the pavement rehabilitation project attended an open house style meeting where staff and the consultant were available to answer questions and discuss the project scope. Generally, the residents were supportive of the project. Comments concerned assessments, construction scope, access during construction and some minor drainage issues. Cost and Funding The Feasibility Report prepared an initial estimate for the work to be performed. This cost will be refined during design should City Council order the project at the Improvement Hearing. The table below details the estimated total project cost for each of the areas. These costs include 10% construction contingency and a 25% indirect cost. Additionally, the cost for concrete ribbon curb and necessary storm sewer improvement are included for each of the three project areas. This project would be funded via Street Capital Improvement Funds, Special Assessments and the Storm Utility Fund. The estimated amounts are detailed in the table below. A preliminary assessment roll is included in the Feasibility Report. Assessments are proposed in accordance with the Rosemount Special Assessment Policy with 35% of the Street Improvement costs will be assessed and the remaining 65% will be paid by the Street CIP Fund. The assessments are proposed as a unit assessment, meaning the amount will be the same for all single-family properties with a driveway access to a street within the project area. Work Item Surface Improvements 616,800$ Curb Improvments 223,100$ Storm Sewer Improvments 76,800$ Subtotal Area 1 916,700$ Surface Improvements 296,300$ Curb Improvments 72,700$ Storm Sewer Improvments 37,300$ Subtotal Area 2 406,300$ Surface Improvements 270,300$ Storm Sewer Improvments 129,100$ Subtotal Area 2 399,400$ 1,722,400$ TOTAL PROJECT COST 2022 Street Improvement Project (2022-01) - Total Project Cost Area 1 - Biscayne Ave/126th St Area 2 - Chinchilla Ave/127th Ct Area 3 - Danbury Way Amount Fund Amount Street CIP 769,200$ Special Assessments 710,600$ Storm Utility 243,200$ TOTAL PROJECT FUNDING 1,723,000$ 2022 Street Improvement Project Total Funding 4 Based on the Feasibility Report this project is feasible, necessary and cost-effective from an engineering stand point. As a result, staff is recommending that a Public Improvement Hearing be held on December 7, 2021. This is the next necessary step under Minnesota Statutes Chapter 429. A presentation of the proposed improvements will be made as part of the Improvement Hearing. Schedule Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. Items in italic font have been completed. CC Award Engineering Services Contract & Order Feasibility Report August 2, 2021 Public Open House October 28, 2021 CC Receive Feasibility Report and Set Improvement Hearing November 16, 2021 CC Improvement Hearing, Order Improvement and December 7, 2021 Authorize Preparation of Plans & Specs CC Approve Plans & Specs and Order Advertisement for Bid January 18, 2022 Bid Opening March 8, 2022 CC Award Contract and Call Assessment Hearing March 21, 2022 Public Open House April 2022 CC Assessment Hearing April 19, 2022 Construction Start Summer 2022 Substantial Completion Fall 2022 RECOMMENDATION Staff recommends Council adoption of the attached resolution receiving the feasibility report, calling for the improvement public hearing for the 2022 Street Improvement Project, City Project 2022-01. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2021 - 92 A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR IMPROVEMENT FOR THE 2022 STREET IMPROVEMENT PROJECT, CITY PROJECT 2022-01 WHEREAS, pursuant to Resolution 2021-57 adopted August 2, 2021, a report has been prepared by WSB and Associates with reference to proposed Improvement No. 2022-01, the following streets with pavement rehabilitation: • Biscayne Avenue West between 130th Street West and end of pavement, approximately 2,670 feet • 126th Street West between Biscayne Avenue West and Bacardi Avenue West • Danbury Way between McAndrews Road (CSAH 38) and the City Limit • Chinchilla Avenue between McAndrews Road (CSAH 38) and the southern cul-de-sac • 127th Court West between Chinchilla Avenue and the cul-de-sac, and; WHEREAS, this report was received by the council on November 16, 2021, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,722,400. 2. A public hearing shall be held on such proposed improvement on the 7th day of December, 2021, in the Council Chambers of the City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED this 16th day of November, 2021. William H. Droste, Mayor ATTEST: _______________________________ Erin Fasbender, City Clerk BENGALAVE130TH ST W 130THWAYBACARDI AVE1 2 8 T HSTWBISCAYNEAVE126THSTW Document Path: K:\018751-000\GIS\Maps\2022StreetReconProject\2022StreetReconProjectPRO\Figure2_ProjectLocation Date Saved: 8/25/2021¯ 1 inch = 400 feet 0 400 FeetPavement Reclamation and Overlay Rosemount, MN 2022 Street Reconstruction Project Project Location Parcel Boundary MCANDREWSRD DA N UBELNCHINCHILLAAVEEVERMOORPK W Y CAN A D A C T COBBLESTONECT D RUMCLIFFEWAYDANUBE CT131STST WCOBBLESTONELNDRUMCLIFF E CI RDRUMCLIFFECT 127TH CT W CROLLY PATH120TH ST W CHINCHILLACTCHA R L S T O N WAYCOFFEE TRLSHANNONPKWYDANB U R Y W A Y Document Path: K:\018751-000\GIS\Maps\2022StreetReconProject\2022StreetReconProjectPRO\Figure3_ProjectLocation Date Saved: 8/25/2021¯ 1 inch = 750 feet 0 750 FeetPavement Reclamation and Overlay Rosemount, MN 2022 Street Reconstruction Project Project Location City Boundary Parcel BoundaryDANBURY WAY