HomeMy WebLinkAbout6.h. Donation Acceptance and Expenditure – Police Equipment Fund
EXECUTIVE SUMMARY
City Council Meeting: December 7, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.h.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $4,475.09 in
donations for the 2021 “Heroes and Helpers” youth enrichment program
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
This year, staff from our Police and Fire Department joined forces with deputies from the Dakota County
Sheriff’s Office to bag groceries at Cub Foods. The Rosemount community stepped up generously to
provide $4,475.09 in donations during this event for the program.
On December 15, 2021, 27 kids will participate in the program after we received referrals from local
schools, churches, officers, and other community organizations.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $4,475.09 received for the Heroes
and Helpers (formerly “Shop with a Cop”) program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On November 23, 2021
Amount Received $ 4475.09
Purpose of Donation
“Shop with a Cop” or “Heroes and Helpers” Community
Program
Account Number for
Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 4475.09
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at the “Shop with a Cop” community
engagement/youth enrichment event.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 4475.09
Amend Expenditure Account 101-42110-01-208.02 $ 4475.09
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 4475.09
Credit 101-36230.00 $ 4475.09
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 12/7/2021