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HomeMy WebLinkAbout20211207 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, December 7, 2021, at 7:00 p.m. in Rosemount Council Chambers 2875 145th Street West and virtually via Zoom. Mayor Droste called the meeting to order with Councilmembers Essler, Block, Weisensel and Freske attending. Staff present included the following; • City Administrator Martin, Community Development Director Kienberger, City Engineer Brian Erickson, Chief of Police Dahlstrom and Finance Director Malecha. The Pledge of Allegiance was recited. APPROVAL OF AGENDA City Administrator Martin noted item 6.g. has been removed and item 9.a. was added yesterday. Motion by Weisensel Second by Freske Motion to Adopt the Agenda as presented with item 6.g. removed Ayes: 5. Nays: None. Motion carried. PUBLIC COMMENT None CONSENT AGENDA Motion by Weisensel Second by Essler Motion to approve consent agenda items 6.g. removed & item 6.e. pulled for further discussion. a. Bills Listing b. Minutes of the November 16 2021 Regular Meeting Proceedings c. Set Meeting Schedule for 2022 d. Technology Task Force Appointments e. 2022 Liquor License Renewals f. 2022-2023 Tobacco Licenses g. Amendment to the Approved Conditions for the Planned Unit Development and Preliminary Outlot Plat h. Donation Acceptance and Expenditure – Police Equipment Fund Ayes: Weisensel, Block, Droste, Essler, Freske Nays: None. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 6.e. 2022 Liquor License Renewals Councilmember Essler questioned why Top Ten Liquor was not listed for renewal. City Administrator Martin confirmed Top Ten Liquor’s license period ends June 30th annually. Motion by Essler Second by Freske Motion to approve the liquor license renewals as listed below for the year 2022 Ayes: Block, Droste, Essler, Freske, Weisensel Nays: None. Motion carried. 6.h. Donation Acceptance and Expenditure – Police Equipment Fund Councilmember Block pulled this item for Chief Dahlstrom to further highlight the “Heroes and Helpers” program previously known as “Shop with a Cop”. This year, staff from our Police and Fire Department joined forces with deputies from the Dakota County Sheriff’s Office to bag groceries at Cub Foods. Motion by Block Second by Weisensel Motion to approve the receipt and expenditure of $4,475.09 in donations for the 2021 “Heroes and Helpers” youth enrichment program Ayes: Droste, Essler, Freske, Weisensel, Block Nays: None. Motion carried. PUBLIC HEARINGS 7.a. 2022 Street improvement Project, City project 2022-01: Public Improvement Hearing City Engineer Erickson presented the 2022 Street Improvement Project as required by state statute. Mr. Erickson discussed the proposed improvements, estimated project costs, project funding and noted the questions received so far from residents. Mr. Erickson discussed common questions received regarding the assessments and noted staff will have a better idea of the assessment cost once the bid numbers are received. Erickson discussed the ribbon curb which will be a bid alternate for this project as done in a recent project at Deepwoods Court; however, Deepwoods Court was paid 100% by the property owners. Once the bids are received, staff will review to see if ribbon curb makes sense for this project. Councilmember Weisensel appreciated the neighborhood questions being highlighted in the presentation. Mayor Droste opened the Public Hearing open at 7:25 p.m. William Olson 12539 Chinchilla Avenue Mr. Olson stated to staff that he did not receive an invitation to the neighborhood meeting via postcard. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 Mr. Olson also stated he is not in favor of the ribbon curb and requested additional data regarding the benefits of a ribbon curb. Mr. Olson questioned whether ribbon curb could be completed by neighborhood and Mr. Erickson stated he will have a discussion with the design engineer and question this when staff goes to bid the project. Mr. Olson expressed his concern regarding a potential retail business in the residential neighborhood. Robert Kubat 12536 Chinchilla Avenue Mr. Kubat stated his concern regarding the ribbon curb specifically regarding the amount of time without access to their driveway. Mr. Erickson stated there are ways to work around the access i.e., put rock over half the driveway. Mr. Kubat also expressed his concern for the increased traffic due to the business in the residential neighborhood. Joe Neisius 12525 Biscayne Avenue Mr. Neisius questioned the timing of city water and sewer service to his area, mentioning if the service will be extended in the near future it may not be timely to do the improvements now. Mr. Erickson stated the service is not coming into the area through 2030-2040 and the extension will be later than that. Al Schwab *No address provided Mr. Schwab questioned the process of the final assessment hearing and the notification process. Mr. Erickson stated staff will notify each property owner individually with a mailed notice which will include the assessment cost. The assessment hearing is currently scheduled for April 19, 2022. Motion by Droste Second by Block Motion to close the public hearing at 7:39 p.m. Councilmember Essler confirmed the ribbon curb installation at Deepwoods Court was put in writing by 8 residents requesting the ribbon curb and the residents paid 100% of the cost. Councilmembers would like to discuss the notion of a business in the residential area at a further meeting. Motion by Block Second by Freske Motion to Adopt a Resolution Ordering the 2022 Street Improvement Project, City Project 2022-01 and Authorizing Preparation of Plans and Specifications ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 Ayes: Essler, Freske, Weisensel, Block, Droste Nays: None. Motion carried. 7.b. 2022 Budget City Administrator Martin presented the City’s Final Operating Budget and the Levy for 2022. The draft 2022 Budget shows an increase of 5.64% to the operating budget, which results in a 4.48% increase in the property tax levy. Mr. Martin summarized the main expenditures leading to the budget increase within the presentation and presented each departments budget and highlighted any changes. Mr. Martin also explained the lengthy process for creating the budget. The 2022 Budget and Levy reflect modest adjustments to account for the growth that the community has experienced in recent years and anticipates continuing to see into the future. Several headlines from this budget include; 7th year in a row of tax rate reductions, new construction saved pre-existing homeowners $36 on their taxes, operational costs are growing by 1.42% and median valued home ($324,500) with no assessed value increase would see taxes decreased by $4 from this budget. Councilmember Weisensel acknowledged the performance measures in the report and noting the trends over the past several years, i.e. rate clearing crimes, and expressed that residents appreciate this. Councilmember Essler shared his appreciation for staff in carrying out the initiatives that were set in the goal setting session by council at the beginning of the year and overall getting better service to residents from those initiatives. Mayor Droste questioned where the COVID funds are located within the budget. Mr. Martin stated the Cares Act Funds in 2020 were funds that repaid for personal protective equipment, grant distribution and additional allowable buckets as defined. The American Rescue Plan Act are additional funds received to reimburse the City for revenue recovery, assisting businesses in the community, and infrastructure among numerous other items in accordance with the United States Department of Treasury guidance. The funds do not need to be allocated until 2024. Mayor Droste opened the public hearing at 8:14 p.m. Motion by Droste Second by Essler Motion to close the public hearing at 8:14 p.m. Motion by Essler Second by Block Motion to Adopt a Resolution Setting the 2022 General Fund Operating Budget, the 2022 C.I.P. Budgets, the 2022 Insurance Budget, the 2022 Port Authority Operating Levy and the 2022 Levy required by the City of Rosemount ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 Ayes: Freske, Weisensel, Block, Droste, Essler Nays: None. Motion carried. NEW BUSINESS 9.a. Authorize Hiring of Construction Manager for Public Works & Police Campus City Administrator Martin discussed the work that has been completed over the past several years to investigate and confirm municipal space needs within the City. The recommendation was that both the Police Department and the Public Works Department had overgrown their facilities and a new facility was required and the city hired Wold Architects to review the current facilities, gauge future needs and develop a plan for the impact of the community’s future growth. Based on Wold’s findings the report detailed an approximately 48,000 S.F. Police building and a 70,000 S.F. Public Works building was needed to meet the current and future needs of our growing City operation. To keep the project moving forward, staff released a request for proposal for construction management firms and received 9 qualified proposals. The Construction Manager will serve as the City’s agent in managing the bidding process, manage the construction of the facility and be at the design meetings with architects to ensure that the project is being designed with budget, constructability, function, and efficiency in mind. Councilmember Freske requested additional details regarding the timing of the project and Mr. Martin anticipates a 12-month design starting in January, go to bid in the fall and the construction phase to be approximately 15-18 months long. Councilmember Essler questioned how the city will be financing the project and Mr. Martin stated there are building and utility funds available for the project and in addition the city is able to bond for the project. Mr. Martin noted the project is large and hard to know exact numbers at this time with construction and materials now. The proposed plan is to spend funds in 2023 with the full impact in 2025. Councilmember Block confirmed the location of the proposed campus and staff is currently targeting the property on Biscayne Avenue just north of the current National Guard Facility. The National Guard and Flint Hills did a land swap for a 20-acre parcel off of Akron Avenue to assist with the city being able to utilize this proposed property for the campus. The city was able to acquire the property at no cost. After the review of proposals and interview process, staff recommends entering into a Construction Manager contract with Kraus Anderson Construction Company. Motion by Weisensel Second by Essler Motion to authorize staff to enter into contract with Kraus Anderson Construction Company to serve as the City’s Construction Manager for the Public Works & Police Campus project Ayes: Weisensel, Block, Droste, Essler, Freske Nays: None. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS DECEMBER 7, 2021 ANNOUNCEMENTS 10.a. Staff Updates City Administrator Martin provided the following update; the President of the United States visited Dakota County Technical College this week and expressed gratitude towards the city’s public service to carry out the event. Mayor Droste congratulated the Rosemount High School Marching Band for being selected to be a part of the Rose Parade in 2023. 10.b. Upcoming Community Calendar Mayor Droste reviewed the calendar of events and upcoming meetings. ADJOURNMENT There being no further business to come before the City Council at the regular council meeting and upon a motion by Droste and a second by Essler the meeting was adjourned back to the work session in the conference room at 8:33 p.m. Respectfully submitted, Erin Fasbender City Clerk